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PROCUREMENT OPPORTUNITY

Innovative, value adding VLE Systems and Associated Services

APUC Limited · compiled

Tender information last checkedLast checked 30 Sept 2026, 00:04.

Opportunity overview

Framework for Virtual Learning Environment Management Solutions and Associated Services for Universities and Colleges in Scotland and the UK, including provision of all software and any associated licensing. Potential Services include, but are not limited to: System Implementation; Migration Support; Support and Maintenance; Hosting. Required solutions should have the capability to operate effectively across multi-campus environments. The framework agreement includes: Lot1 - Proprietary VLE Systems Lot2 - Moodle VLE Services including: Support, Hosting and Development The agreement will be open to the members of Advanced Procurement for Universities and Colleges (APUC Limited) and other UK procurement consortia as listed further below.

Classification

  • CPV72000000 — IT services: consulting, software development, Internet and support
  • CPV48000000 — Software package and information systems
  • CPV48190000 — Educational software package
  • CPV48611000 — Database software package
  • CPV72261000 — Software support services

Lots

  • Proprietary VLE Systems and Associated Services£33m
  • Moodle VLE Services: Support, Hosting & Development£12m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ITS1065 AP
Status
active
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
2
Description
Additional week granted due to bidder clarifications.

Unstructured Changes

Entry 1

Where

Label
Time limit
Section
IV.2.2

New Value

Date
27 May 2025, 12:00

Old Value

Date
20 May 2025, 17:00
Entry 2

Where

Label
Conditions for opening of tenders
Section
IV.2.7

New Value

Date
27 May 2025, 12:30

Old Value

Date
20 May 2025, 17:00

Bid Opening

Date
20 May 2025, 17:00

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999
Maximum Lots Awarded Per Supplier
1

Recurrence

Description
48 months

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
12

Expected award period

Starts
20 May 2025, 17:00

Tender Period

Ends
20 May 2025, 17:00

Contract terms

Performance Terms
SUBMISSION OF MANAGEMENT INFORMATION Prior to the commencement of the Framework Agreement, the Contractor will provide the Authority with contact details of the Management Information contact who will be provided with a template spreadsheet/reporting schedule along with a username and password for the management information website http://www.ucsp.ac.uk/ The Contractors must provide the information on a quarterly basis, within 10 working days.

Classification

Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
economic
Minimum
Section 4B.5 specifies the minimum levels of insurance which are as follows: Employer's (Compulsory) Liability Insurance, GBP 5Million Public and Product Liability Insurance, GBP 5Million Professional Indemnity GBP 2Million Cyber Insurance or equivalent Section 4B.6 of the SPD requests further information from the successful Tenderers. A copy of your audited accounts or equivalent for the most recent two years, along with details of any significant changes since the previous year end.
Description
The Single Procurement Document (SPD) Section 4B refers.

Applies To

supplier
Criterion 2
Type
technical
Minimum
Section 4C.1.2 of the SPD requests at least one relevant example of previous experience from suppliers tendering for this framework contract and/or services carried out within the last three years. For a Pass at 4C.1.2 of the SPD, Tenderers must have a solution in place within an equivalent environment to the tender Specification for each specific Lot that the Tenderer has submitted a response to. For each Lot responded to, the minimum required equivalent environment to the Tender Specification includes having a solution in place that provides the capabilities listed up to and including 4.3 of the Specification of Requirements main section 2 of the ITT. For a Fail at 4C.1.2, Tenderers seeking to develop a fully bespoke solution will be disqualified. Tenderers who cannot provide evidence that their solution is in place within an equivalent environment to the tender Specification will be disqualified. Section 4C.4, Supply Chain Management and Prompt Payment question, must also be completed. For a Pass at 4C.4 of the SPD, The Tenderer has (or has access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain, has confirmed that they have the systems in place to pay contractors through the supply chain promptly and effectively, and that they will provide evidence, when requested, of (a) their standard payment terms and (b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year. If the Tenderer is unable to confirm (b) then they must provide an improvement plan, signed by their Director which improves the payment performance. For a Fail at 4C.4, the Tenderer does not have the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain, does not have the systems in place to pay contractors through the supply chain promptly and effectively, and cannot provide evidence of (a) their standard payment terms and (b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year and the Tenderer is unable to provide an improvement plan signed by their Director which improves the payment performance.
Description
Section 4C.1.2 of the SPD requests at least one relevant example of previous experience from suppliers tendering for this framework contract and/or services carried out within the last three years. Section 4C.4, Supply Chain Management and Prompt Payment question, must also be completed.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Title
Proprietary VLE Systems and Associated Services
Status
active
Has Options
No
Has Renewal
Yes
Description
Framework for VLE Solutions and Associated Services for Universities and Colleges in Scotland: Lot 1, Proprietary VLE Systems, including provision of all "commoditised off the shelf"(COTS)software and any associated licensing. Potential Services include, but are not limited to: System Implementation; Migration Support; Support and Maintenance; Hosting. Required solutions should have the capability to operate effectively across multi-campus environments. This framework agreement is available to participation from Full and Associate Members, and future members, within the UK higher education regional purchasing consortia as follows: Advanced Procurement Universities and Colleges (APUC Ltd) and associated members listed in Appendix E. http://www.apuc-scot.ac.uk/#!/members Southern Universities Purchasing Consortium (SUPC); https://www.supc.ac.uk/about-us/our-members/our-members London Universities Purchasing Consortium (LUPC); https://www.lupc.ac.uk/member-list North Eastern Universities Purchasing Consortium (NEUPC); https://www.neupc.ac.uk/our-members North Western Universities Purchasing Consortium (NWUPC); https://www.nwupc.ac.uk/our-members Higher Education Purchasing Consortium, Wales (HEPCW). http://www.hepcw.ac.uk/members/ Crescent Purchasing Consortium (CPC) https://www.thecpc.ac.uk/ Additional information: Up to six participants may be appointed to Lot1, Proprietary VLE. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. All exclusion grounds; Refer to Procurement Documents and PCS-T for more information

Value

Amount
33,000,000
Currency
GBP

Renewal

Description
Two periods of twelve months each at the sole discretion of the Authority.

Award criteria

Criteria

Criterion 1
Name
Service Delivery
Type
quality
Description
70
Criterion 2
Type
price
Description
30

Contract period

Duration In Days
720

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Moodle VLE Services: Support, Hosting & Development
Status
active
Has Options
No
Has Renewal
Yes
Description
Framework for Innovative, value adding VLE Solutions and Associated Services for Universities and Colleges in Scotland and the UK: Lot1, Proprietary VLE Solutions and Associated Services; Lot 2, Development, Hosting and Support of Moodle VLE Solutions and Associated Services. Potential Services include, but are not limited to: System Implementation; Migration Support; Support and Maintenance; Hosting; Configuration, customisation and development if required by Institutions. Solutions should have the capability to operate effectively across multi-campus environments. This framework agreement is available to participation from Full and Associate Members, and future members, within the UK higher education regional purchasing consortia as follows: Advanced Procurement Universities and Colleges (APUC Ltd) and associated members listed in Appendix E. http://www.apuc-scot.ac.uk/#!/members Southern Universities Purchasing Consortium (SUPC); https://www.supc.ac.uk/about-us/our-members/our-members London Universities Purchasing Consortium (LUPC); https://www.lupc.ac.uk/member-list North Eastern Universities Purchasing Consortium (NEUPC); https://www.neupc.ac.uk/our-members North Western Universities Purchasing Consortium (NWUPC); https://www.nwupc.ac.uk/our-members Higher Education Purchasing Consortium, Wales (HEPCW). http://www.hepcw.ac.uk/members/ Crescent Purchasing Consortium (CPC) https://www.thecpc.ac.uk/ Additional information: Up to six participants may be appointed to Lot2, Moodle VLE Services. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. All exclusion grounds; Refer to Procurement Documents and PCS-T for more information

Value

Amount
12,000,000
Currency
GBP

Renewal

Description
Two periods of twelve (12) months at the sole discretion of the Authority.

Award criteria

Criteria

Criterion 1
Name
Service Delivery
Type
quality
Description
60.00
Criterion 2
Type
price
Description
40

Contract period

Duration In Days
720

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Scotland and the UK.

Delivery locations

Entry 1
Region
UK

Additional Classifications

Entry 1
Id
72261000
Scheme
CPV
Description
Software support services
Entry 2
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 3
Id
48611000
Scheme
CPV
Description
Database software package
Entry 4
Id
48190000
Scheme
CPV
Description
Educational software package
Item 2
Id
2
Related Lot
2

Delivery Location

Description
Scotland and the UK.

Delivery locations

Entry 1
Region
UK

Additional Classifications

Entry 1
Id
72261000
Scheme
CPV
Description
Software support services
Entry 2
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 3
Id
48611000
Scheme
CPV
Description
Database software package
Entry 4
Id
48190000
Scheme
CPV
Description
Educational software package

Planning and budget

Budget

Finance

Entry 1
Id
1
Description
Projects are in place within a number of Institutions.

Related lots

1
2

Financing Party

Id
GB-FTS-172
Name
European Union

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-2420
Name
APUC Limited

Roles

buyer
centralPurchasingBody

Address

Region
UKM77
Locality
Stirling
Postal Code
FK8 2DZ
Country Name
United Kingdom
Street Address
Unit 27, Stirling Business Centre, Wellgreen

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
APUC Limited

Contact

Telephone
+44 1314428930
Organisation 2
Id
GB-FTS-172
Name
European Union

Roles

funder
Organisation 3
Id
GB-FTS-143925
Name
Stirling Sherriff Court

Roles

reviewBody

Address

Locality
Stirling
Postal Code
FK8 1NH
Country Name
United Kingdom

Details

Identifier

Legal Name
Stirling Sherriff Court

Recorded locations

  • Buyer location · Stirling · UKM77 · FK8 2DZ · United Kingdom
  • Delivery location · UK

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050216-2025-05-09T09:27:54+01:00compiled ·