Lifts Service and Maintenance

Opportunity overview

Hafod Housing Association Ltd, is re-tendering the contract to provide service and maintenance cover for its lifts (platform, through floor, stair and vertical). A 3-year comprehensive contract as more fully described in Section 5.15 (schedule 1a) whereby the Contractor undertakes, for a specified all-inclusive consideration, to carry out all or any maintenance, repairs or renewals which may be or become necessary and provide an emergency 24-hour service; The Contract term shall include the option for two further 12-month extensions based on contract performance over the initial 3-year period. The Employer’s objectives are to maintain a high level of reliability and availability of its units by operating a system of planned preventative maintenance with response to call outs and call backs/breakdowns maintained at agreed performance levels.

Classification

CPV50750000 — Lift-maintenance services

Lots

Lot 1£1m
Lot 1.Value not stated

Documents and notices

Procurement termination notice on Find a TenderOpen source ↗
Tender notice on Find a TenderOpen source ↗
ITT: itt_116370 - Lifts, Platform Lifts and Stairlifts Service and MaintenanceOpen source ↗
ITT: itt_116370 - Lifts, Platform Lifts and Stairlifts Service and MaintenanceOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id: 2025H000051.01
Status: complete
Published risks: none identified
Has Recurrence: Yes
Above Threshold: Yes
Procurement Method: open
Main Procurement Category: services
How to submit: https://etenderwales.bravosolution.co.uk/web/login.shtml ITT: itt_116370 - Lifts, Platform Lifts and Stairlifts Service and Maintenance ↗
Procurement Method Details: Open procedure

Covered By

GPA

Legal basis

Id: 2023/54
Uri: https://www.legislation.gov.uk/ukpga/2023/54/contents ↗
Scheme: UKPGA

Recurrence

Dates

Entry 1

Starts: 1 Apr 2030, 23:59

Expected award period

Ends: 30 May 2025, 23:59

Tender Period

Ends: 12 May 2025, 12:00

Contract terms

Financial Terms: 30 days payment terms

Enquiry period

Ends: 6 May 2025, 12:00

Submission terms

Electronic Submission Policy: allowed

Languages

Lots and requirements

Entry 1

Id: 1
Status: active
Has Renewal: Yes

Value

Amount: 1,041,667
Currency: GBP
Including VAT: 1,250,000

Renewal

Description: up to 2 x 12 month extensions available based on performance

Suitability

Sme: Yes
Vcse: Yes

Award criteria

Criteria

Criterion 1

Name: Quality
Type: quality
Description: Please refer to tender documents for breakdown

Numbers

Entry 1

Number: 60
Weight: percentageExact

Criterion 2

Name: Price
Type: price
Description: Please refer to tender documents

Numbers

Entry 1

Number: 40
Weight: percentageExact

Contract period

Ends: 30 Jun 2028, 23:59
Starts: 1 Jul 2025, 00:00
Max Extent Date: 30 Jun 2030, 23:59

Selection criteria

Criteria

Criterion 1

Type: economic
Description: Please refer to tender documents

Criterion 2

Type: technical
Description: Please refer to tender documents

Entry 2

Id: 1.
Status: complete

Items and delivery

Item 1

Id: 1
Related Lot: 1

Delivery locations

Entry 1

Region: UKL17
Country: GB
Country Name: United Kingdom

Entry 2

Region: UKL22
Country: GB
Country Name: United Kingdom

Additional Classifications

Entry 1

Id: 50750000
Scheme: CPV
Description: Lift-maintenance services

Published documents

Entry 1

Id: L-1
Url: https://etenderwales.bravosolution.co.uk/web/login.shtml ↗
Description: ITT: itt_116370 - Lifts, Platform Lifts and Stairlifts Service and Maintenance
Document Type: biddingDocuments

Entry 2

Id: L-2
Url: https://etenderwales.bravosolution.co.uk/web/login.shtml ↗
Description: ITT: itt_116370 - Lifts, Platform Lifts and Stairlifts Service and Maintenance
Document Type: technicalSpecifications

Entry 3

Id: conflictOfInterest
Description: Not published
Document Type: conflictOfInterest

Entry 4

Id: 014506-2025
Url: https://www.find-tender.service.gov.uk/Notice/014506-2025 ↗
Format: text/html
Notice Type: UK4
Description: Tender notice on Find a Tender
Document Type: tenderNotice
Published: 11 Apr 2025, 10:58

Entry 5

Id: 022676-2025
Url: https://www.find-tender.service.gov.uk/Notice/022676-2025 ↗
Format: text/html
Notice Type: UK12
Description: Procurement termination notice on Find a Tender
Document Type: tenderCancellationNotice
Published: 19 May 2025, 14:24

Planning and budget

No Engagement Notice Rationale: Resource constraints

Buyer, suppliers and contacts

Organisation 1

Id: GB-PPON-PRWR-9213-TBWM
Name: Hafod Housing Association Ltd

Roles

buyer

Address

Region: UKL22
Country: GB
Locality: CARDIFF
Postal Code: CF5 6ES
Country Name: United Kingdom
Street Address: St Hilary Court

Details

Url: http://https://www.hafod.org.uk/ ↗

Classifications

Entry 1

Id: publicAuthoritySubCentralGovernment
Scheme: UK_CA_TYPE
Description: Public authority - sub-central government

Entry 2

Id: GB-WLS
Scheme: UK_CA_DEVOLVED_REGULATIONS
Description: Welsh devolved regulations apply

Identifier

Id: PRWR-9213-TBWM
Scheme: GB-PPON

Contact

Name: Fiona Jones
Email: procurement@hafod.org.uk
Telephone: 0800 024 8968

Award information

Award 1

Id: 1
Status: cancelled
Status Details: Lack of interested parties
Final Status Date: 19 May 2025, 00:00

Related lots

Recorded locations

Buyer location · CARDIFF · UKL22 · CF5 6ES · United Kingdom
Delivery location · UKL17 · United Kingdom
Delivery location · UKL22 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION

ocds-h6vhtk-05012c-2025-05-19T14:24:34+01:00Tender notice on Find a Tender · 19 May 2025, 14:24