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PROCUREMENT OPPORTUNITY

Provision of an Energy Assessor & Energy Performance Certificates Including Occupancy Assessments, Property Condition Reports To Form Retrofit Assessments

East Renfrewshire Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 23:46.

Opportunity overview

Requirement for suitably qualified companies for the provision of Energy Performance Certificates (EPC) to ensure the council meets the statutory obligations that all tenanted properties must have a valid EPC. The contract will also allow for Occupancy Assessments and Property Condition Reports to form a Retrofit Assessment. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown in this notice is excluding VAT

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

retrofit associates

Match pending…
Contract value
£220k
Awarded
Not supplied
Contract signed
18 Jun 2025
Award ID
039016-2025-ERC000568-1
Status
active
Location
Motherwell,, UK, ML1 1PN, United Kingdom

Classification

  • CPV71314300 — Energy-efficiency consultancy services

Lots

  • Sole supplier framework for the provision of Energy Performance Certificates (EPC) to ensure the council meets the statutory obligations that all tenanted properties must have a valid EPC. The contract will also allow for Occupancy Assessments and Property Condition Reports to form a Retrofit Assessment. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown in this notice is excluding VAT The total budget indicated below of 220,000 GBP for the duration of the contract including the 2 x 12 extension periods. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. Quality weighting above are sub weighting and the overall weighting for quality is 30%.£220k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ERC000568
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
19 May 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
Possibly after the 2 x 12 month options to extend are used or the 24 month framework duration

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
1

Expected award period

Starts
19 May 2025, 12:00

Tender Period

Ends
19 May 2025, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
71314300
Scheme
CPV
Description
Energy-efficiency consultancy services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
180

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Due to the nature of the works it is mandatory that all of the successful contractor’s staff or staffs of a sub-contractor(s) are accredited under the Professional Membership: Must be accredited to Elmhurst Energy The Scottish Government EPC reform that will likely come into effect during duration of this contract. Contractor must be able to comply with these stipulations once/if they are in force.

Applies To

supplier
Criterion 2
Type
economic
Description
The Council reserves the right at its own discretion to seek information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the Applicant’s economic and financial standing. East Renfrewshire Council requires to ensure that the economic operator has the necessary economic and financial capacity to perform and complete the contract. In the current difficult economic environment, the Council seeks to ensure that the contractor who undertakes the works has suitable financial strength and capacity to complete these goods, works or services. Where an economic operator wishes to be considered for selection under this contract but cannot meet the turnover and/or Credit Safe score of 30 that economic operator must provide financial information which will satisfy the Council that they have an equivalent level of economic and financial standing; and must provide related guarantees or formal assurances to support their right to participate and be considered for any contract award (Regulation 61(8)). Please note that any financial information disclosed should evidence the financial strength of the economic operator tendering, therefore additional supporting information will need to be provided where joint or group accounts are provided in support of a bid to explain to the Council the relevance of that information. Where the economic bidder relies upon or intends to reply upon any Key Subcontractors in performance of the contract, then the Council reserves the right to assess the financial strength and suitability the Key subcontractor as part of the qualification process; Where the economic operator relies upon a parent company to provide financial assurance in support of their bid, the Council will also reserve the right to seek financial information on the strength and suitability of the parent company; and Where the economic operator relies upon the capacity of other parties in respect of selection and/or performance of the contract, then dependent on the nature of the arrangement the Council may require full disclosure of financial information in support of the bid. For example, where the bidder identifies as a consortium the Council will require that the consortium, as a group, can meet the financial selection requirements contained in the procurement documents. Where a bidder is part of a Consortium, it shall procure the execution and delivery to the Employer of a Consortium Guarantee (in the form provided by the council) executed by each member of the Consortium (acting as Consortium guarantor) in Self Proving Form. The Council reserves the right to monitor that the economic operator continues to meet the financial selection requirements upon receipt of the invitation to tender or after evaluation has been completed and prior to any award being made. Economic operators must inform the Council of any changes to any submission made by them in respect of their financial and or economic situation. The Council will further reserve the right to remove any economic operator from the tendering process where they are no longer able to fulfil any of the selection requirements as directed within the procurement documents. Further detail is contained within the procurement documents. Bidders who cannot meet the required level of turnover will be excluded from this tender. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer’s (Compulsory) Liability Insurance = 10 million GBP Public Liability Insurance 5 million GBP Professional Indemnity Insurance 2 million GBP

Applies To

supplier
Criterion 3
Type
technical
Description
Selection criteria as stated in the procurement documents.

Applies To

supplier
Criterion 4
Type
technical
Description
Must be Qualified as a : Domestic Energy Assessor / Retrofit Assessor The Scottish Government EPC reform that will likely come into effect during duration of this contract. Contractor must be able to comply with these stipulations once/if they are in force.

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
Sole supplier framework for the provision of Energy Performance Certificates (EPC) to ensure the council meets the statutory obligations that all tenanted properties must have a valid EPC. The contract will also allow for Occupancy Assessments and Property Condition Reports to form a Retrofit Assessment. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown in this notice is excluding VAT The total budget indicated below of 220,000 GBP for the duration of the contract including the 2 x 12 extension periods. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. Quality weighting above are sub weighting and the overall weighting for quality is 30%.

Value

Amount
220,000
Currency
GBP

Renewal

Description
option to extend by up to 2 x 12 month periods

Award criteria

Criteria

Criterion 1
Name
Methodology & Approach
Type
quality
Description
25
Criterion 2
Name
Contract Implementation Plan
Type
quality
Description
25
Criterion 3
Name
Complaints Procedure
Type
quality
Description
5
Criterion 4
Name
Risk Management
Type
quality
Description
20
Criterion 5
Name
Contract Management
Type
quality
Description
5
Criterion 6
Name
Community Benefits
Type
quality
Description
10
Criterion 7
Name
Fair Working Practices
Type
quality
Description
5
Criterion 8
Name
Sustainability
Type
quality
Description
5
Criterion 9
Type
price
Description
70

Contract period

Duration In Days
720

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
East Renfrewshire Boundary

Delivery locations

Entry 1
Region
UKM83
Entry 2
Region
UKM83

Additional Classifications

Entry 1
Id
71314300
Scheme
CPV
Description
Energy-efficiency consultancy services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-1036
Name
East Renfrewshire Council

Roles

buyer
centralPurchasingBody

Address

Region
UKM83
Locality
Giffnock
Postal Code
G46 6UG
Country Name
United Kingdom
Street Address
Eastwood HQ, Eastwood Park,

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
East Renfrewshire Council

Contact

Name
May Harvey-Welsh
Telephone
+44 1415773669
Organisation 2
Id
GB-FTS-81015
Name
Paisley Sheriff Court and Justice of the Peace

Roles

reviewBody

Address

Locality
Paisley
Postal Code
PA3 2HW
Country Name
United Kingdom

Identifier

Legal Name
Paisley Sheriff Court and Justice of the Peace

Contact

Organisation 3
Id
GB-FTS-154034
Name
retrofit associates

Roles

supplier

Address

Region
UK
Locality
Motherwell,
Postal Code
ML1 1PN
Country Name
United Kingdom
Street Address
Suite 3.10 Dalziel Building, , 7 Scott Street ,

Details

Scale
sme

Identifier

Legal Name
retrofit associates

Award information

Award 1
Id
039016-2025-ERC000568-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-154034
Name
retrofit associates

Related lots

1

Contracts and changes

Entry 1
Id
039016-2025-ERC000568-1
Status
active
Award ID
039016-2025-ERC000568-1
Date Signed
19 Jun 2025, 00:00

Value

Amount
220,000
Currency
GBP

Recorded locations

  • Buyer location · Giffnock · UKM83 · G46 6UG · United Kingdom
  • Delivery location · UKM83

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050052-2025-07-10T15:04:46+01:00compiled ·