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PROCUREMENT OPPORTUNITY

Digital Dictation, Speech Recognition with Generative AI, and Outsourced Transcription

University Hospitals Birmingham NHS Foundation Trust · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 23:59.

Opportunity overview

University Hospitals Birmingham NHS Foundation Trust (“UHB”) is one of the UK’s largest NHS Trusts that runs the Queen Elizabeth Hospital Birmingham, Birmingham Chest Clinic, Heartlands Hospital, Good Hope Hospital, Solihull Hospital, and various community services across the region, and is one of the highest performing Health organisations in Europe with a proven international reputation for its quality of care, information technology, clinical education and training and research. The trust has 2,366 in-patient beds over 105 wards in addition to 115 children’s beds and 145 day case beds. The trust operates 7,127 outpatients’ and 304 community clinics per week with a workforce of over 20,000 members of staff. UHB is looking to procure up to four solutions, split into three lots. The procurement process will be subject to business case approval and this Pre-Market Engagement Exercise will help form the tender process. The lots are shown below: • Lot 1: Digital Dictation • Lot 2: Speech Recognition with Generative AI • Lot 3: Outsourced Transcription

Classification

  • CPV32332100 — Dictating machines
  • CPV32344110 — Voice-logging system
  • CPV48311000 — Document management software package
  • CPV48314000 — Voice recognition software package
  • CPV48517000 — IT software package
  • CPV72212314 — Voice recognition software development services
  • CPV79550000 — Typing, word-processing and desktop publishing services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PROC.08.0827
Status
planning
Above Threshold
Yes
Main Procurement Category
services

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
1 Nov 2025, 23:59

Lots and requirements

Entry 1
Id
1
Status
planning
Has Renewal
Yes

Suitability

Sme
Yes

Contract period

Ends
29 Dec 2030, 23:59
Starts
30 Nov 2025, 00:00
Max Extent Date
29 Dec 2032, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48314000
Scheme
CPV
Description
Voice recognition software package
Entry 2
Id
32344110
Scheme
CPV
Description
Voice-logging system
Entry 3
Id
72212314
Scheme
CPV
Description
Voice recognition software development services
Entry 4
Id
32332100
Scheme
CPV
Description
Dictating machines
Entry 5
Id
48311000
Scheme
CPV
Description
Document management software package
Entry 6
Id
79550000
Scheme
CPV
Description
Typing, word-processing and desktop publishing services
Entry 7
Id
48517000
Scheme
CPV
Description
IT software package

Planning and budget

Documents

Entry 1
Id
013587-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
8 Apr 2025, 11:15

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
6 May 2025, 23:59
Description
Lot 1: Digital Dictation Where UHB references digital dictation, this encompasses the process from a clinician creating a new dictation/letter, through to the document completion with distribution to EDMS, EDT, print and external print. A representation of the as-is process can be seen in the below process map: Lot 2: Speech Recognition with Generative AI With the introduction of speech recognition we intend to transform this process to be more streamlined, needing fewer inputs and leading to a quicker turnaround time for patient letters. A representation of the to-be process can be found in the below process map: The flow using a Generative AI solution has not yet been mapped, as this hasn’t been trialled within the Trust. Following supplier selection, we would be keen to get a pilot up-and-running as soon as possible so the benefits of this process can be realised. UHB Lot 3: Outsourced Transcription If a supplier is only responding to Lot 3 for outsourced transcription, the solution must be system agnostic as our digital dictation supplier will be selected as part of the same procurement exercise. Following this procurement, the intention of UHB is to reduce our spend on outsourcing with the introduction of speech recognition. This will be progressive due to the size and geography of UHB making it impractical to go for a big-bang approach. Suppliers wishing to participate in this market engagement exercise and express an interest in this requirement should respond to the questionnaire via the online form on the Health Family Single eCommercial System Portal (Atamis) by 15:00 on Tuesday 6th May 2025. https://health-family.force.com/s/Welcome Please search for C352502 To View documents please register interest and then navigate "My Proposals and quotes"

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWVL-6877-BXXV
Name
University Hospitals Birmingham NHS Foundation Trust

Roles

buyer

Address

Region
UKG31
Country
GB
Locality
Birmingham
Postal Code
B15 2GW
Country Name
United Kingdom
Street Address
Queen Elizabeth Hospital Birmingham

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PWVL-6877-BXXV
Scheme
GB-PPON

Contact

Name
Abdul Alim

Recorded locations

  • Buyer location · Birmingham · UKG31 · B15 2GW · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04fe98-2025-04-08T11:15:37+01:00Preliminary market engagement notice on Find a Tender ·