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PROCUREMENT OPPORTUNITY

WCC Short Breaks - Residential Overnight Respite Provision for Children with Disabilities

Warwickshire County Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 23:59.

Opportunity overview

The provision of short breaks and respite services are a statutory requirement that directs local authorities to assist individuals who provide care for children and young people to continue to do so, or to do so more effectively.   The local authority must offer short breaks and respite as part of a preventative model in keeping families together, preventing family breakdown and preventing children with disabilities becoming care experienced.  It should give parent carers a meaningful break from caring responsibilities and provide opportunities for children to have fun, to try new things and to socialise.   The service is required for children and young people who are eligible for social care support, where the assessment of need has identified an individual and their family/carer would benefit from access to overnight residential respite services.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

LIVING WATERS SERVICES LTD

Matched by number
Published award value
£3.6m
Awarded
11 Dec 2025
Award ID
1
Status
active
Identifier
GB-COH 10037800
Location
Coventry, UKG33, CV1 2UR, United Kingdom

Classification

  • CPV85000000 — Health and social work services

Lots

  • Lot 1£3.6m · Including VAT

Documents and notices

  • Contract details notice on Find a TenderOpen source ↗
  • Contract award notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • Preliminary market engagement notice on Find a TenderOpen source ↗
  • Warwickshire County Council will be using its e-tendering system (WarwickshireCC) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for the portal is: https://in-tendhost.co.uk/warwickshirecc/aspx/Home Registration and use of our portal is free. When registering you will be re-directed to the In-Tend sell2midlands site. If you already registered and have issues logging in then you may need to re-set your password. You will need to select "Log in to portal" next to Warwickshire County Council. All correspondence or clarifications relating to this procurement must be via the portals' correspondence function. If you are having trouble registering with the portal please email us at: procurement@warwickshire.gov.uk Providers must register on In-Tend and log in to our portal to express an interest in this project and to be able to correspond with us about this procurement.Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
WAR-0002
Status
complete
Published risks
The satisfactory performance of the contract may be jeopardised by the following risks, which by their nature, are unable to be addressed in the contract as awarded: The changing needs and requirements of the Council and the changing demands placed on the Council by its customers. increases or decreases in funding - such as reductions or additions in budget allocations as part of the Council's budget setting processes, or as a consequence of additional funding streams which were unknown at the time of awarding the contract, but which are provided to increase the volume and scope of services delivered. Changes brought about by Local Government Reorganisation. Changes in legislation or national guidance. The identification of additional service recipients, not originally captured by the scope of the contract e.g. same service requirements for 16/17-year-old teenagers where contract is for 18-20s. Opportunities offered by emerging/new technologies.
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
Warwickshire County Council will be using its e-tendering system (WarwickshireCC) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for the portal is: https://in-tendhost.co.uk/warwickshirecc/aspx/Home Registration and use of our portal is free. When registering you will be re-directed to the In-Tend sell2midlands site. If you already registered and have issues logging in then you may need to re-set your password. You will need to select "Log in to portal" next to Warwickshire County Council. All correspondence or clarifications relating to this procurement must be via the portals' correspondence function. If you are having trouble registering with the portal please email us at: procurement@warwickshire.gov.uk Providers must register on In-Tend and log in to our portal to express an interest in this project and to be able to correspond with us about this procurement. Applicants are required to answer all of the questions and return their completed response (including any associated documentation) by:- no later than Monday 20th October 2025 at 12 Noon. Your tender return must be submitted via the E-tendering portal. You will not be able to upload your tender after the deadline detailed above. Applicants are advised that if their tender response (including any associated documentation) is only partially uploaded within the E-tendering portal by the closing date and time then the system will lock them out and they will not be able to complete their document upload. The Council reserves the right to only evaluate documents received within the E-tendering portal by the closing date and time and applicants are advised that a partial upload is unlikely to be successful. Applicants are therefore recommended to upload their full tender response well in advance of the closing date and time. If you are experiencing any difficulties with your upload you must contact the Council well in advance of the closing date and time
Procurement Method Details
Competitive flexible procedure

Covered By

GPA

Procedure

Features
Procurement Specific Questionnaire Applicants must complete Parts 1, 2 and 3 for the Council to identify the applicants to move forward to the 'Award' stage. Only applicants who pass the mandatory pass/fail elements and exceed the stated threshold of 60 out of 100 will pass to the 'Award' stage. 1 Mandatory Questions Pass/Fail Applicants must answer questions M1 and M2. Applicants must pass this stage in order to proceed to Stage 2. 2 Quality (Non-cost) 40% Responses are scored out of a total of 100, only applicants who exceed the stated threshold of 60 out of 100 will pass to Stage 3. 3. Cost 60% Applicants that submit a cost higher than the maximum ceiling cost per annum or lower than the minimum floor cost per annum will automatically be excluded from the process/fail this stage and will not progress to Stage 4. 4. Negotiation/Clarification Meeting The Council reserves the right to invite bidders to a clarification meeting with presentation, or to Negotiation Meetings if the Council elects to do this. 5. Award Stage The applicant with the highest Overall Score will be awarded the contract. Please note: Any contract award will be subject to a satisfactory site visit. 6 Tie-Break (if required) If there are bids with the same total score, then a Tie-Break process will be used to determine the winner.

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
30 Nov 2025, 23:59

Tender Period

Ends
27 Oct 2025, 12:00

Enquiry period

Ends
9 Oct 2025, 12:00

Special regime

lightTouch

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Currency
GBP
Including VAT
3,635,000

Renewal

Description
The initial contract term will be for 5 years, however the Council reserves the right to extend the contract by further periods not exceeding 48 months (48) being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Cost
Type
cost

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
31 Mar 2031, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2035, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Please refer to the tender documentation
Criterion 2
Type
technical
Description
Please refer to the tender documentation

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKG13
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKG
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85000000
Scheme
CPV
Description
Health and social work services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Description
Warwickshire County Council will be using its e-tendering system (WarwickshireCC) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for the portal is: https://in-tendhost.co.uk/warwickshirecc/aspx/Home Registration and use of our portal is free. When registering you will be re-directed to the In-Tend sell2midlands site. If you already registered and have issues logging in then you may need to re-set your password. You will need to select "Log in to portal" next to Warwickshire County Council. All correspondence or clarifications relating to this procurement must be via the portals' correspondence function. If you are having trouble registering with the portal please email us at: procurement@warwickshire.gov.uk Providers must register on In-Tend and log in to our portal to express an interest in this project and to be able to correspond with us about this procurement.
Document Type
biddingDocuments
Entry 3
Id
059700-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
25 Sept 2025, 13:39

Planning and budget

Documents

Entry 1
Id
013542-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
8 Apr 2025, 09:58

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
22 Apr 2025, 23:59
Description
Providers are invited to participate in this short market engagement activity to help inform commissioning for our building based Residential Overnight Respite for Children with Disabilities Service. The purpose of this market engagement is to scope out information about the property available for Residential Overnight Respite for children and understand the market readiness in terms of Ofsted registration.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PDTN-5446-NMXW
Name
Warwickshire County Council

Roles

buyer

Address

Region
UKG13
Country
GB
Locality
Warwick
Postal Code
CV34 4SA
Country Name
United Kingdom
Street Address
Shire Hall

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PDTN-5446-NMXW
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-10037800
Name
LIVING WATERS SERVICES LTD

Roles

supplier

Address

Region
UKG33
Country
GB
Locality
Coventry
Postal Code
CV1 2UR
Country Name
United Kingdom
Street Address
9 Little Park Street

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
10037800
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PDQR-7868-BVPZ
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
11 Dec 2025, 00:00
Title
WCC Short Breaks - Residential Overnight Respite Provision for Children with Disabilities
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
11 Dec 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKG
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85000000
Scheme
CPV
Description
Health and social work services

Value

Currency
GBP
Including VAT
3,635,000

Renewal

Description
The initial contract term will be for 5 years, however the Council reserves the right to extend the contract by further periods not exceeding 48 months (48) being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant.

Documents

Entry 1
Id
081980-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
11 Dec 2025, 13:06

Suppliers

Supplier 1
Id
GB-COH-10037800
Name
LIVING WATERS SERVICES LTD

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
19 Jan 2026, 23:59

Related lots

1

Contract period

Ends
31 Mar 2031, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2035, 23:59

Standstill Period

Ends
22 Dec 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
WCC Short Breaks - Residential Overnight Respite Provision for Children with Disabilities
Status
active
Award ID
1
Date Signed
23 Dec 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Currency
GBP
Including VAT
3,635,000

Period

Ends
31 Mar 2031, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2035, 23:59

Renewal

Description
The initial contract term will be for 5 years, however the Council reserves the right to extend the contract by further periods not exceeding 48 months (48) being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant.

Documents

Entry 1
Id
085901-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
23 Dec 2025, 15:06

Recorded locations

  • Buyer location · Warwick · UKG13 · CV34 4SA · United Kingdom
  • Delivery location · UKG13 · United Kingdom
  • Delivery location · UKG · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04fe7b-2025-12-23T15:06:21ZPreliminary market engagement notice on Find a Tender ·