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PROCUREMENT OPPORTUNITY

Rehosting Partner for Stanage Data Centre

UNIVERSITY OF SHEFFIELD · compiled

Tender information last checkedLast checked 29 Sept 2026, 23:37.

Opportunity overview

As a result of growing demand for data storage to support existing and new research projects, the University has concluded an exercise to identify a suitable data centre partner to provide reliable hosting services and expanded hosting capacity. This requirement was fulfilled under the NHSSBS Digital Workplace Solutions Framework Agreement.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Softcat PLC

Matched by number
Contract value
£2.9m
Awarded
Not supplied
Contract signed
27 Mar 2025
Award ID
013347-2025-1
Status
active
Identifier
GB-COH 02174990
Location
Marlow, UKJ1, SL7 1LW, United Kingdom

Classification

  • CPV72317000 — Data storage services
  • CPV72514000 — Computer facilities management services

Lots

  • The University has identified a supplier for the provision of secure, scalable data storage and hosting services as well as the ability to provide ad hoc services as needed. The selected supplier was awarded through the NHSSBS Digital Workplace Services Framework Agreement.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
4346.IT.STA.24
Status
complete
Procurement Method
limited
Main Procurement Category
services
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
The decision to award this contract is lawful as it was carried out through the NHS SBS Digital Workplace Framework an established, fully PCR-compliant route. This framework permits direct awards to approved suppliers, and Softcat was selected from the list of awarded suppliers. Using this framework allowed us to act quickly and efficiently, without the delays and risks associated with running a full open tender. Given the scale and urgency of the project, as well as the pre-existing relationship with both Softcat and the incumbent hosting provider, this route ensured best value and full legal compliance. Maintaining continuity with our existing supplier was critical. The data centre supports vital research infrastructure, and any disruption could have seriously impacted ongoing academic and critical research activities. Moving to a new provider would have meant relocating sensitive equipment, a process made even more challenging by the current state of the ageing cabling, which poses risks of downtime or failure during a move. The incumbent supplier not only offered continuity and familiarity but also responded to our new requirement for expanded hosting capacity by offering additional space within the data centre. This, along with favourable discounted rates and an aligned approach to the university's long-term objectives, made staying with the current supplier the most practical and value-driven choice.

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
72317000
Scheme
CPV
Description
Data storage services

Procedure reasons

Entry 1
Id
D_REPETITION_EXISTING
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Description
The University has identified a supplier for the provision of secure, scalable data storage and hosting services as well as the ability to provide ad hoc services as needed. The selected supplier was awarded through the NHSSBS Digital Workplace Services Framework Agreement.

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKD

Additional Classifications

Entry 1
Id
72514000
Scheme
CPV
Description
Computer facilities management services

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-RC000667
Name
UNIVERSITY OF SHEFFIELD

Roles

buyer

Address

Region
UKE32
Locality
Sheffield
Postal Code
S102TN
Country Name
United Kingdom
Street Address
Firth Court, Western Bank

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Id
RC000667
Scheme
GB-COH
Legal Name
UNIVERSITY OF SHEFFIELD

Contact

Name
Savio Arinda
Organisation 2
Id
GB-COH-02174990
Name
Softcat PLC

Roles

supplier

Address

Region
UKJ1
Locality
Marlow
Postal Code
SL7 1LW
Country Name
United Kingdom

Details

Scale
large

Identifier

Id
02174990
Scheme
GB-COH
Legal Name
Softcat PLC
Organisation 3
Id
GB-FTS-20514
Name
The University of Sheffield

Roles

reviewBody

Address

Locality
Sheffield
Country Name
United Kingdom

Identifier

Legal Name
The University of Sheffield

Award information

Award 1
Id
013347-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-COH-02174990
Name
Softcat PLC

Related lots

1

Contracts and changes

Entry 1
Id
013347-2025-1
Status
active
Award ID
013347-2025-1
Date Signed
27 Mar 2025, 00:00

Value

Amount
2,939,429.59
Currency
GBP

Recorded locations

  • Buyer location · Sheffield · UKE32 · S102TN · United Kingdom
  • Delivery location · UKD

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04fdf2-2025-04-07T11:50:02+01:00compiled ·