Plymouth Domestic Abuse Service and Behaviour Change

Procedure

Features

This Procurement is being run in accordance with the Competitive Flexible Procedure, which is a two stage Procurement consisting of an invitation to Participate and invitation to tender. There will be no negotiation permitted during this process; however, the Authority reserves the right to undertake clarification. This competitive flexible procedure will be conducted in two (2) stages Stage 1: Invitation to participate 1. Stage 1 commenced with the issuing of a Tender Notice 2. This procurement includes a PSQ as contained within the ITP which all Suppliers are required to complete and return. 3. A preliminary check will be undertaken to verify that the submission is complete and compliant with The Authority's instructions. Failure to submit in a complete and compliant manner may result in the tender being disregarded and the authority not proceeding any further with the assessment process 4. The Authority will use this stage to confirm that neither the Supplier, nor any related persons within its corporate group, associated persons relied on to meet the conditions of participation, or proposed sub-contractors are listed on the Cabinet Office debarment list. To the extent that any such entities are listed on the debarment list, The Authority will consider whether to exclude the Supplier from participating in the Procurement in accordance with its obligations under the Act. 5. In addition, the Authority will consider whether any Supplier or related persons within its corporate group, associated persons relied on to meet the conditions of participation, or proposed sub-contractors are excluded or excludable Suppliers, and before The Authority determines that a Supplier is an excluded or excludable Supplier, it will provide the Supplier reasonable opportunity to make representations and provide evidence as is proportionate in the circumstances. If the Supplier is an excluded or excludable Supplier only by virtue of an associated person or proposed sub-contractor, The Authority will notify the Supplier of its intention to exclude the Supplier and provide the Supplier with reasonable opportunity to replace the associated person or sub-contractor. If as a consequence of this process the Authority excludes the Supplier from participating in the Procurement or is aware of an associated person or sub-contract having been replaced, it will give notice of this fact within 30 days of its decision to the Procurement Review Unit (PRU). 6. The Authority will also undertake a review of the completed PSQ with reference to any information held on the Central Digital Platform. Responses to any conditions of participation will be assessed in accordance with the selection process and any selection criteria as set out in the Tender Notice, PSQ and described in this document. Failure to meet The Authorities minimum conditions may result in the tender being disregarded and the authority not proceeding any further with the assessment process. 7. Stage 1 will complete with Suppliers being notified in writing of whether or not they have been successfully shortlisted to participate in Stage 2. Suppliers not invited to Stage 2 will be provided with a written explanation of the reasons why they have not been shortlisted to participate in Stage 2. 8. Suppliers should note that The Authority reserves the right to re-assess any response to the PSQ, in light of any new relevant information that comes to The Authority's attention. Please refer to the 'Supplier eligibility' provisions in Appendix A: Procurement terms and conditions. Stage 2: Invitation to submit a tender 9. Stage 2 will commence with the issuing of a letter inviting Suppliers that have been successfully shortlisted at Stage 1 to submit their tenders and invited to presentation. Tenderers should ensure that their Key Personnel are available for the presentation. It is intended that the presentations will take place in person at a venue to be arranged. Once notified, Tenderers should confirm the names, positions and contact telephone and email addresses for each proposed attendee. Additional or substitute attendees can be notified to the Council at any time before the interview day. Any presentation e.g. PowerPoint should be submitted via the portal at least 24 hours in advance of the interview. Please note: Tenderers may be asked to confirm points mentioned at the interview, subsequently in writing. 10. Tenders must be submitted in accordance with the timetable and instructions set out in this procurement and any additional information provided. 11. A preliminary check will be undertaken to verify that the submission is complete and compliant with The Authority's instructions. Failure to submit in a complete and compliant manner may result in the tender being disregarded and the authority not proceeding any further with the assessment process 12. The Authority will conduct an assessment of all tenders in order to identify the Supplier which has submitted the most advantageous tender in accordance with the assessment methodology and award criteria set out and described in this document. In carrying out this assessment, the Authority will disregard a tender: a. from a Supplier that is not a United Kingdom Supplier or a treaty state Supplier or that intends to sub-contract the performance of all or part of the Contract to a Supplier that is not a United Kingdom Supplier or a treaty state Supplier; or b. if the tender breaches a procedural requirement set out in the Tender Notice or associated tender documents; or c. if the tender does not meet any prescribed quality thresholds d. if the tender price is not within any prescribed budget e. if the tender offers a price that The Authority considers to be abnormally low for the performance of the Contract. Where The Authority considers that a price offered by a Supplier in its tender is abnormally low, The Authority will notify the Supplier and give the Supplier reasonable opportunity to demonstrate that it will be able to perform the contract for the price offered. The Authority will only disregard the tender if the Supplier cannot satisfactorily demonstrate that it will be able to perform the Contract for the price offered. f. if the tender does not meet any prescribed Social Value thresholds 13. Once the assessment has concluded, The Authority will provide an assessment summary to all Suppliers that submitted final tenders to: a. informs them whether they have been successful in being awarded the Contract b. provides an explanation of the assessment of the Supplier's tender against the relevant award criteria, in accordance with the requirements of the Act c. where different to the Supplier concerned, provide information in respect of the most advantageous tender submitted, including details of the assessment of this tender against the relevant award criteria and the Supplier's name 14. Once the assessment summaries have been provided to the Suppliers that submitted tenders, The Authority will also publish a contract award notice on the Central Digital Platform to commence the mandatory standstill period. 15. At this stage self-certified policies that meets the requirements of ITP Return Document Annex B will be requested from the successful Supplier's for each lot. 16. Subject to completion of the voluntary standstill period, Stage 2 will end with the Authority entering into the Contract with the preferred Supplier and publication of a Contract Details Notice on the Central Digital Platform (within 30 days of the date on which the Contract is entered into). Where appropriate, a copy of the Contract may also be published on the Central Digital Platform.

Legal basis

Id

2023/54

Uri

https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Scheme

UKPGA

Expected award period

Ends

3 Nov 2025, 23:59

Communication

Future Notice Date

21 May 2025, 00:59

Special regime

Submission terms

Electronic Submission Policy

allowed

Documents

Milestones