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PROCUREMENT OPPORTUNITY

UOW943 Event Furniture Hire and Light Catering Equipment Hire

University of Worcester · Tender notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 23:42.

Opportunity overview

This tender is for the hire of event furniture (tables and chairs) and hire of light catering equipment (dinner sets, glassware and cutlery). The tender is split into two Lots and suppliers are welcome to tender for either or for both Lots. The hired equipment is required for a number of events throughout the year.

Classification

  • CPV39311000 — Light catering equipment
  • CPV79952000 — Event services

Lots

  • Lot 1 - Event Furniture Hire£42k
  • Lot 2 - Hire of Light Catering Equipment£66k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04fdb7
Status
active
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
How to submit
Tenders should be submitted on the University of Worcester's tender portal - https://in-tendhost.co.uk/universityofworcester
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
8 May 2025, 13:00

Submission terms

Electronic Submission Policy
allowed

Lots and requirements

Entry 1
Id
LOT-0001
Title
Lot 1 - Event Furniture Hire
Status
active
Has Renewal
Yes
Description
This Lot is for the hire of event furniture to include tables and chairs for a range of events at the University of Worcester.

Value

Amount
42,000
Currency
GBP
Including VAT
50,000

Renewal

Description
Option to extend for 2 x 12 month periods

Suitability

Sme
Yes

Award criteria

Description
Quality - 60% Price - 40%

Contract period

Ends
1 Jul 2027, 00:59
Starts
1 Jul 2025, 01:00
Max Extent Date
1 Jul 2029, 00:59
Entry 2
Id
LOT-0002
Title
Lot 2 - Hire of Light Catering Equipment
Status
active
Has Renewal
Yes
Description
This Lot is for the hire of light catering equipment to include dinner sets, cutlery and glassware. This lot will also include ancillary items as and when needed byt he University of Worcester.

Value

Amount
66,000
Currency
GBP
Including VAT
80,000

Renewal

Description
Option to extend for 2 x 12 month periods

Suitability

Sme
Yes

Award criteria

Description
Quality - 60% Price - 40%

Contract period

Ends
1 Jul 2027, 00:59
Starts
1 Jul 2025, 01:00
Max Extent Date
1 Jul 2029, 00:59

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Additional Classifications

Entry 1
Id
39311000
Scheme
CPV
Description
Light catering equipment
Entry 2
Id
79952000
Scheme
CPV
Description
Event services
Item 2
Id
LOT-0002
Related Lot
LOT-0002

Additional Classifications

Entry 1
Id
39311000
Scheme
CPV
Description
Light catering equipment
Entry 2
Id
79952000
Scheme
CPV
Description
Event services

Published documents

Entry 1
Id
A-468
Format
application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Document Type
biddingDocuments
Entry 2
Id
013247-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
4 Apr 2025, 18:54

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PYJR-8772-LLDP
Name
University of Worcester

Roles

buyer

Address

Region
UKG12
Country
GB
Locality
Worcester
Postal Code
WR2 6AJ
Country Name
United Kingdom
Street Address
Henwick Grove

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PYJR-8772-LLDP
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · Worcester · UKG12 · WR2 6AJ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04fdb7-2025-04-04T18:54:38+01:00Tender notice on Find a Tender ·