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PROCUREMENT OPPORTUNITY

WLC Property and void cleaning and environmental works framework

West Lothian Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 23:34.

Opportunity overview

The council award four contractors to a framework to clean void and occupied properties and safely remove any items such as needles or rubbish left by the tenant. These properties are both domestic and non-domestic

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Orbis Protect Ltd (formerly SitexOrbis ltd)

Match pending…
Shared contract value
£1.2m
Awarded
Not supplied
Contract signed
4 Aug 2025
Suppliers
One of 4 awarded suppliers
Award ID
050612-2025-CC14076-1
Status
active
Location
Glasgow, UKM82, G51 3HN, United Kingdom

Perfect Clean Edinburgh Ltd

Match pending…
Shared contract value
£1.2m
Awarded
Not supplied
Contract signed
4 Aug 2025
Suppliers
One of 4 awarded suppliers
Award ID
050612-2025-CC14076-1
Status
active
Location
Edinburgh, UKM73, EH20 9LZ, United Kingdom

SPS Doorguard Limited

Matched by exact name
Shared contract value
£1.2m
Awarded
Not supplied
Contract signed
4 Aug 2025
Suppliers
One of 4 awarded suppliers
Award ID
050612-2025-CC14076-1
Status
active
Location
Glasgow, UKM82, G4 0EE, United Kingdom

The Furnishing Service

Match pending…
Shared contract value
£1.2m
Awarded
Not supplied
Contract signed
4 Aug 2025
Suppliers
One of 4 awarded suppliers
Award ID
050612-2025-CC14076-1
Status
active
Location
Glasgow, UKM82, G74 4GP, United Kingdom

Classification

  • CPV90900000 — Cleaning and sanitation services
  • CPV90911000 — Accommodation, building and window cleaning services
  • CPV90911100 — Accommodation cleaning services
  • CPV90911200 — Building-cleaning services

Lots

  • The council award to four contractors for a framework to clean void and occupied properties and safely remove any items such as needles or rubbish left by the tenant. This will be in both domestic and non-domestic properties. Garden and bin store areas may also require work to be done under this framework.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CC14076
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
6 May 2025, 12:00
Description
CPU Staff Online on PCS-Tender

Address

Street Address
Online on PCS-Tender

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
If extension not to be used after 3 years. If extension used after 4 years

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
5

Expected award period

Starts
6 May 2025, 12:00

Tender Period

Ends
6 May 2025, 12:00

Contract terms

Performance Terms
KPIs are detailed in the specification
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
90900000
Scheme
CPV
Description
Cleaning and sanitation services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission

Other Requirements

Requires Staff Names And Qualifications
Yes

Selection criteria

Criteria

Criterion 1
Type
economic
Minimum
The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below: Employer's (Compulsory) Liability: 10 million GBP Public Liability: 5 million GBP Other Insurance: Type: Valid Motor Vehicle Insurance
Description
West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts. In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period. It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee. Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
The council award to four contractors for a framework to clean void and occupied properties and safely remove any items such as needles or rubbish left by the tenant. This will be in both domestic and non-domestic properties. Garden and bin store areas may also require work to be done under this framework.

Options

Description
Unforeseen items may occur relate to this contract. These will be discussed with the call off contractor and priced before work commences.

Renewal

Description
Allowance for extension of up to a further 12 months

Award criteria

Criteria

Criterion 1
Name
Potential Scenarios
Type
quality
Description
25
Criterion 2
Name
Quality of Service
Type
quality
Description
5
Criterion 3
Name
Health & Safety
Type
quality
Description
5
Criterion 4
Name
Fair Work First
Type
quality
Description
2
Criterion 5
Name
Community Benefits
Type
quality
Description
3
Criterion 6
Type
price
Description
60

Contract period

Ends
30 Jun 2028, 23:59
Starts
1 Jul 2025, 00:00

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Buildings within the West Lothian Council area

Delivery locations

Entry 1
Region
UKM78
Entry 2
Region
UKM78

Additional Classifications

Entry 1
Id
90911000
Scheme
CPV
Description
Accommodation, building and window cleaning services
Entry 2
Id
90911100
Scheme
CPV
Description
Accommodation cleaning services
Entry 3
Id
90911200
Scheme
CPV
Description
Building-cleaning services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-1335
Name
West Lothian Council

Roles

buyer

Address

Region
UKM78
Locality
Livingston
Postal Code
EH54 6FF
Country Name
United Kingdom
Street Address
West Lothian Civic Centre, Howden South Road

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
West Lothian Council

Contact

Name
Catriona Peden
Fax Number
+44 1506281325
Telephone
+44 1506283312
Organisation 2
Id
GB-FTS-104589
Name
Livingston Sheriff Court

Roles

reviewBody

Address

Locality
Livingston
Postal Code
EH54 6FF
Country Name
United Kingdom
Street Address
West Lothian Civic Centre

Identifier

Legal Name
Livingston Sheriff Court
Organisation 3
Id
GB-FTS-24300
Name
Orbis Protect Ltd (formerly SitexOrbis ltd)

Roles

supplier

Address

Region
UKM82
Locality
Glasgow
Postal Code
G51 3HN
Country Name
United Kingdom
Street Address
Unit 7, Harmony Court, Govan, Glasgow

Details

Scale
large

Identifier

Legal Name
Orbis Protect Ltd (formerly SitexOrbis ltd)

Contact

Telephone
+44 1895465500
Organisation 4
Id
GB-FTS-132160
Name
Perfect Clean Edinburgh Ltd

Roles

supplier

Address

Region
UKM73
Locality
Edinburgh
Postal Code
EH20 9LZ
Country Name
United Kingdom
Street Address
Unit 13, Bilston Enterprise Centre, 1 Dryden Road, Loanhead

Details

Scale
sme

Identifier

Legal Name
Perfect Clean Edinburgh Ltd

Contact

Telephone
+44 7403451742
Organisation 5
Id
GB-FTS-68637
Name
SPS Doorguard Limited

Roles

supplier

Address

Region
UKM82
Locality
Glasgow
Postal Code
G4 0EE
Country Name
United Kingdom
Street Address
The Octagon, 35 Baird Street

Details

Scale
sme

Identifier

Legal Name
SPS Doorguard Limited

Contact

Telephone
+44 1412041440
Organisation 6
Id
GB-FTS-141290
Name
The Furnishing Service

Roles

supplier

Address

Region
UKM82
Locality
Glasgow
Postal Code
G74 4GP
Country Name
United Kingdom
Street Address
1 Glenburn Road, East Kilbride

Details

Scale
sme

Identifier

Legal Name
The Furnishing Service

Contact

Telephone
+44 7712321612

Award information

Award 1
Id
050612-2025-CC14076-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-24300
Name
Orbis Protect Ltd (formerly SitexOrbis ltd)
Supplier 2
Id
GB-FTS-132160
Name
Perfect Clean Edinburgh Ltd
Supplier 3
Id
GB-FTS-68637
Name
SPS Doorguard Limited
Supplier 4
Id
GB-FTS-141290
Name
The Furnishing Service

Related lots

1

Contracts and changes

Entry 1
Id
050612-2025-CC14076-1
Status
active
Award ID
050612-2025-CC14076-1
Date Signed
5 Aug 2025, 00:00

Value

Amount
1,200,000
Currency
GBP

Recorded locations

  • Buyer location · Livingston · UKM78 · EH54 6FF · United Kingdom
  • Delivery location · UKM78

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04fc7f-2025-08-21T15:48:10+01:00compiled ·