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PROCUREMENT OPPORTUNITY

Autonomous wheelchair system

University Of Edinburgh · compiled

Tender information last checkedLast checked 29 Sept 2026, 23:25.

Opportunity overview

The University of Edinburgh seeks to procure an autonomous wheelchair system to support research in autonomous mobility. The system must be an off-the-shelf, commercially available, and maintainable solution capable of full autonomous navigation, with the following key requirements: 1. Base Wheelchair Requirements Motorized power wheelchair suitable for both indoor and outdoor environments Stable and ergonomic design to ensure safe autonomous operation Compatible with additional hardware/software for autonomous navigation integration 2. Autonomous Navigation System Sensor Suite: Odometry system for precise movement tracking IMU (Inertial Measurement Unit) for motion sensing Lidar-based environment mapping and real-time obstacle detection Depth cameras for enhanced spatial awareness and localization Onboard Computation & Interface: High-performance computing unit capable of processing sensor data in real-time User interface (e.g., touchscreen or equivalent) for system interaction and configuration 3. Navigation Software & API Requirements Autonomous navigation software with the following capabilities: Mapping & Localization – Ability to autonomously generate and use maps of the environment Route Teaching & Execution – Manual input of custom paths and automated path following Obstacle Avoidance & Safety Features – Intelligent real-time navigation ensuring safe maneuverability Configurable & Extendable API Access – The software must provide a documented API allowing for: External control via custom-developed applications Real-time access to navigation and sensor data Integration with additional robotics frameworks if required The software must support long-term usability, allowing for custom modifications, additional research integrations, and future feature expansions. 4. Compliance & Maintainability The system must be a commercially available product, not a prototype or experimental development Must have long-term support and maintenance available in case of request from us Hardware and software should be upgradeable to support evolving research needs 5. Additional Considerations Additional components and consumables such as batteries may be required Solution must provide detailed technical documentation and demonstrate previous successful deployments

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Contract value
US$106.8k
Awarded
Not supplied
Contract signed
20 Mar 2025
Award ID
012576-2025-1
Status
active
Location
Markham, CA, L0L2L0, Canada

Classification

  • CPV33193000 — Invalid carriages, wheelchairs and associated devices

Lots

  • Specification for Requirement The University of Edinburgh seeks to procure an autonomous wheelchair system to support research in autonomous mobility. The system must be an off-the-shelf, commercially available, and maintainable solution capable of full autonomous navigation, with the following key requirements: 1. Base Wheelchair Requirements Motorized power wheelchair suitable for both indoor and outdoor environments Stable and ergonomic design to ensure safe autonomous operation Compatible with additional hardware/software for autonomous navigation integration 2. Autonomous Navigation System Sensor Suite: Odometry system for precise movement tracking IMU (Inertial Measurement Unit) for motion sensing Lidar-based environment mapping and real-time obstacle detection Depth cameras for enhanced spatial awareness and localization Onboard Computation & Interface: High-performance computing unit capable of processing sensor data in real-time User interface (e.g., touchscreen or equivalent) for system interaction and configuration 3. Navigation Software & API Requirements Autonomous navigation software with the following capabilities: Mapping & Localization – Ability to autonomously generate and use maps of the environment Route Teaching & Execution – Manual input of custom paths and automated path following Obstacle Avoidance & Safety Features – Intelligent real-time navigation ensuring safe maneuverability Configurable & Extendable API Access – The software must provide a documented API allowing for: External control via custom-developed applications Real-time access to navigation and sensor data Integration with additional robotics frameworks if required The software must support long-term usability, allowing for custom modifications, additional research integrations, and future feature expansions. 4. Compliance & Maintainability The system must be a commercially available product, not a prototype or experimental development Must have long-term support and maintenance available in case of request from us Hardware and software should be upgradeable to support evolving research needs 5. Additional Considerations Additional consumables and components like batteries may be requiredValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
NCA21327
Status
complete
Procurement Method
limited
Main Procurement Category
goods
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
Following market research by subject matter specialist it is reasonably believed that there is only one supplier who is likely to be able to fulfil the requirement so competition is absent for technical reasons. The key issue is the combination of a system which is 'Out of the box' (i.e. a readily available commercial product), has the extensive advanced autonomous capabilities and sensing technology required, and, exposes its control systems and technologies via a documented, customer-accessible public API (for external control, real-time data access, integration with other robotic systems). It is also believed that owing to the low value of the opportunity that a full procurement exercise would not be proportionate. The University provides this notice to inform of the market of its intentions and shall observe a 'Stand Still' period as set out in the regulations; should any supplier wish to challenge the University they should do so by contacting the individual named on the VEAT during the Stand Still and the University at its sole option may cancel the award.

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
33193000
Scheme
CPV
Description
Invalid carriages, wheelchairs and associated devices

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Has Options
No
Description
Specification for Requirement The University of Edinburgh seeks to procure an autonomous wheelchair system to support research in autonomous mobility. The system must be an off-the-shelf, commercially available, and maintainable solution capable of full autonomous navigation, with the following key requirements: 1. Base Wheelchair Requirements Motorized power wheelchair suitable for both indoor and outdoor environments Stable and ergonomic design to ensure safe autonomous operation Compatible with additional hardware/software for autonomous navigation integration 2. Autonomous Navigation System Sensor Suite: Odometry system for precise movement tracking IMU (Inertial Measurement Unit) for motion sensing Lidar-based environment mapping and real-time obstacle detection Depth cameras for enhanced spatial awareness and localization Onboard Computation & Interface: High-performance computing unit capable of processing sensor data in real-time User interface (e.g., touchscreen or equivalent) for system interaction and configuration 3. Navigation Software & API Requirements Autonomous navigation software with the following capabilities: Mapping & Localization – Ability to autonomously generate and use maps of the environment Route Teaching & Execution – Manual input of custom paths and automated path following Obstacle Avoidance & Safety Features – Intelligent real-time navigation ensuring safe maneuverability Configurable & Extendable API Access – The software must provide a documented API allowing for: External control via custom-developed applications Real-time access to navigation and sensor data Integration with additional robotics frameworks if required The software must support long-term usability, allowing for custom modifications, additional research integrations, and future feature expansions. 4. Compliance & Maintainability The system must be a commercially available product, not a prototype or experimental development Must have long-term support and maintenance available in case of request from us Hardware and software should be upgradeable to support evolving research needs 5. Additional Considerations Additional consumables and components like batteries may be required

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Edinburgh

Delivery locations

Entry 1
Region
UKM75

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-2023
Name
University Of Edinburgh

Roles

buyer

Address

Region
UKM75
Locality
Edinburgh
Postal Code
EH1 1HT
Country Name
United Kingdom
Street Address
Charles Stewart House, 9-16 Chambers Street

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
University Of Edinburgh

Contact

Telephone
+44 1316502759
Organisation 2
Id
GB-FTS-142693
Name
Cyberworks Robotics

Roles

supplier

Address

Region
CA
Locality
Markham
Postal Code
L0L2L0
Country Name
Canada
Street Address
3600 Steeles Ave, East, , none

Details

Scale
sme

Identifier

Legal Name
Cyberworks Robotics

Contact

Telephone
+1 7053235055
Organisation 3
Id
GB-FTS-1033
Name
Edinburgh Sheriff Court

Roles

reviewBody

Address

Locality
Edinburgh
Country Name
United Kingdom

Identifier

Legal Name
Edinburgh Sheriff Court

Award information

Award 1
Id
012576-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-142693
Name
Cyberworks Robotics

Related lots

1

Contracts and changes

Entry 1
Id
012576-2025-1
Status
active
Award ID
012576-2025-1
Date Signed
20 Mar 2025, 00:00

Value

Amount
106,800
Currency
USD

Recorded locations

  • Buyer location · Edinburgh · UKM75 · EH1 1HT · United Kingdom
  • Delivery location · UKM75

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04fc24-2025-04-02T15:15:33+01:00compiled ·