Opportunity overview
Purchase of Asset Management System
Classification
- CPV48000000 — Software package and information systems
Lots
- Lot LOT-0001Value not stated
Documents and notices
- Preliminary market engagement notice on Find a TenderOpen source ↗
Tender information last checkedLast checked 29 Sept 2026, 23:25.
Published notice details
Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.
Scope, procedure and submissions
- Id
- ocds-h6vhtk-04fc20
- Status
- planning
- Main Procurement Category
- goods
Legal basis
- Id
- 2023/54
- Scheme
- UKPGA
Communication
- Future Notice Date
- 12 Jun 2025, 00:59
Lots and requirements
Entry 1
- Id
- LOT-0001
- Status
- planning
- Has Renewal
- Yes
Suitability
- Sme
- Yes
Contract period
- Ends
- 9 Jan 2030, 23:59
- Starts
- 9 Jan 2026, 00:00
- Max Extent Date
- 9 Jan 2036, 23:59
Items and delivery
Item 1
- Id
- LOT-0001
- Related Lot
- LOT-0001
Additional Classifications
Entry 1
- Id
- 48000000
- Scheme
- CPV
- Description
- Software package and information systems
Planning and budget
Documents
Entry 1
- Id
- 012572-2025
- Format
- text/html
- Notice Type
- UK2
- Description
- Preliminary market engagement notice on Find a Tender
- Document Type
- marketEngagementNotice
- Published
- 2 Apr 2025, 15:12
Milestones
Entry 1
- Id
- engagement
- Type
- engagement
- Status
- scheduled
- Due
- 7 May 2025, 00:59
- Description
- Please respond to procurement@greensquareaccord.co.uk to register your interest in demonstrating your system Green Square Accord is undertaking a market engagement exercise to determine the core functions of a new asset management database solution to effectively manage its diverse property portfolio. This portfolio includes a variety of property types, such as: • General needs housing • Sheltered accommodation • Supported housing • Temporary accommodation • Leasehold properties • Land • New build developments This market engagement exercise will inform the final database specification. The specification will be refined and released to the market as part of the formal procurement process. We anticipate that the solution will encompass key functionalities, such as: • Property data management: Comprehensive records of all properties, including details such as location, size, construction type, age, tenure information, ownership information and associated files and documentation. • Component tracking: Detailed inventory of building elements & components (e.g. roofs, windows, heating systems) with associated maintenance schedules, lifecycles, warranties, and condition assessments. • Planned maintenance scheduling: Robust system for planning and tracking preventative maintenance activities, ensuring compliance with regulatory requirements and best practice. This could include functionality for cyclical and planned preventative maintenance scheduling. • Compliance management: Tools to monitor and ensure compliance with relevant health and safety regulations (e.g. gas safety, electrical safety, asbestos management, fire and building safety). • Reporting and analytics: Generation of insightful reports on asset performance, maintenance costs, compliance status, and stock condition. This could include the ability to forecast future maintenance needs and budgets. • Stock condition surveys: A solution for conducting stock condition surveys, allowing surveyors to collect data on-site and upload it directly to the database. • Nett Present Value (NPV) Analysis: The solution could enable Green Square Accord to perform NPV analysis on planned maintenance and investment decisions. • 30-Year Business Forecasting and Investment Planning: The solution should support long-term financial planning by enabling Green Square Accord to forecast asset performance, maintenance costs, and investment needs over a 30-year horizon. This will facilitate informed decision-making about future capital expenditure and asset management strategies. • Energy Performance and Analysis: The solution could include functionality to record and analyse energy performance data for individual properties and across the portfolio. This could include EPC ratings, energy consumption data, and carbon emissions reporting, enabling Green Square Accord to identify areas for improvement and track progress towards its sustainability goals. it is envisaged that GSA will invite 5 suppliers to demonstrate their systems and offering as part of this Market engagement
Buyer, suppliers and contacts
Organisation 1
- Id
- GB-COH-RS027052
- Name
- GREENSQUAREACCORD LIMITED
Roles
buyer
Address
- Region
- UKG31
- Country
- GB
- Locality
- Birmingham
- Postal Code
- B1 2JB
- Country Name
- United Kingdom
- Street Address
- Second Floor, 10 Brindley Place
Details
Classifications
Entry 1
- Id
- publicAuthoritySubCentralGovernment
- Scheme
- UK_CA_TYPE
- Description
- Public authority - sub-central government
Identifier
- Id
- RS027052
- Scheme
- GB-COH
Contact
Recorded locations
- Buyer location · Birmingham · UKG31 · B1 2JB · United Kingdom
Notice and amendment history
1 published notice version reviewed by ProcuraAxis.
- 1ocds-h6vhtk-04fc20-2025-04-02T15:12:07+01:00Preliminary market engagement notice on Find a Tender ·