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PROCUREMENT OPPORTUNITY

Occupational Health Services inc EAP/Physiotherapy Services and Substance and Alcohol Testing

West Lothian Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 23:24.

Opportunity overview

The council in partnership with their partner organisations, West Lothian College and the Improvement Service, requires to secure professional occupational health medical advice to enable it to meet its duties and responsibilities for the health, safety, and welfare of its employees. In order to meet these duties and responsibilities, an Occupational Health Provider is required to deliver a full and comprehensive Occupation Health Service. It is proposed that the contract is split into 4 lots; - Lot 1 - Occupational Health Services - Lot 2 - Physiotherapy Services - Lot 3 - EAP/Counselling Services - Lot 4 - Alcohol and Substance Screening

Classification

  • CPV85100000 — Health services
  • CPV85142100 — Physiotherapy services
  • CPV85147000 — Company health services

Lots

  • Occupational Health ServicesValue not stated
  • Physiotherapy ServicesValue not stated
  • EAP/Counselling ServicesValue not stated
  • Substance & Alcohol ScreeningValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CC14042
Status
active
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
2
Description
Extension granted.

Unstructured Changes

Entry 1

Where

Label
Time limit
Section
IV.2.2

New Value

Date
16 May 2025, 12:00

Old Value

Date
2 May 2025, 12:00
Entry 2

Where

Label
Conditions for opening of tenders
Section
IV.2.7

New Value

Date
16 May 2025, 12:00

Old Value

Date
2 May 2025, 12:00

Bid Opening

Date
2 May 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Recurrence

Description
Contract will be awarded for 3 years with the option to extend by upto a further 24 months in total. If extension options are not utilised a further notice will be published in 2028. If extension options are utilised a further notice will be published in 2030.

Expected award period

Starts
2 May 2025, 12:00

Tender Period

Ends
2 May 2025, 12:00

Contract terms

Performance Terms
Bidders will have a number of pass/fail requirements they must confirm to within the technical envelope on PCS-Tender.
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
85100000
Scheme
CPV
Description
Health services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
120

Submission Method

electronicSubmission

Other Requirements

Requires Staff Names And Qualifications
Yes

Selection criteria

Criteria

Criterion 1
Type
economic
Minimum
Employer’s Liability Insurance = 10m GBP Public/Products Liability Insurance = 10m GBP Professional Indemnity Insurance = 2m GBP Medical Malpractice = 10m GBP Motor Insurance = Copy of Certificate required (if applicable)
Description
Re SPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts. In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period. It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee. Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected. With reference to ESPD Q4B.5.1a,b&c; It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.

Applies To

supplier
Criterion 2
Type
technical
Minimum
Staff are required to hold the following qualifications ad or certificates (as applicable); Lot 1 Occupational Health Services Professional medical practitioners that have training, qualifications appropriate to the provision of an occupational health service, and who can demonstrate ongoing professional development. Such qualifications would include: - OH Physicians: membership of the Faculty of Occupational Medicine; - OH Nurse: registration with the Nursing and Midwifery Council as a specialist community public health nurse in occupational health or possession of an occupational health qualification at Certificate, Diploma, or Degree level; - Occupational Therapists: approved occupational therapy qualification at certificate, Diploma or Degree level and registration with the Health & Care Professions Council Lot 2 Physiotherapy - Professional qualified Chartered Physiotherapists registered with the Chartered Society of Physiotherapy. Lot 3 EAP/Counselling - All counsellors and support staff engaged by the EAP Provider must be suitably qualified, operating to the professional standards of the British Association for Counselling and Psychotherapy (BACP) and/or the UK Employee Assistance Professionals’ Association (UK EAPA). Lot 4 - Substance and Alcohol Screening The specialist provider will provide professional practitioners that have training, qualifications appropriate to the provision of specialist collection and analysis service. Such qualifications would include: - The SCO must be fully trained in the collection of first line screening and second line chain of custody procedures and protocols, as recommended by the UK Laboratory Guidelines for “Legally Defensible Workplace Drug Testing” - The MRO must be fully trained physician who has completed additional training on substance misuse testing - Physicians: membership of the Faculty of Occupational Medicine
Description
Bidders will be required to confirm staff hold the following qualifications ad or certificates (as applicable);

Applies To

supplier

Lots and requirements

Entry 1
Id
4
Title
Substance & Alcohol Screening
Status
active
Has Options
No
Has Renewal
Yes
Description
West Lothian Council requires to secure professional substance and alcohol screening services to enable it to meet its duties and responsibilities for the health, safety and welfare of its employees as part of our policies on substance misuse.

Renewal

Description
Option to extend by up to a further 24 months in total.

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Physiotherapy Services
Status
active
Has Options
No
Has Renewal
Yes
Description
In Partnership with West Lothian College, West Lothian Council require to secure professional physiotherapy advice and treatment to improve the safety, comfort and performance of employees.

Renewal

Description
Option to extend by up to a further 24 months in total.

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 3
Id
3
Title
EAP/Counselling Services
Status
active
Has Options
No
Has Renewal
Yes
Description
West Lothian Council, in partnership with their partner organisations requires to secure professional EAP/Counselling as an early support intervention to all their employees and elected members on life-crisis and workplace issues.

Renewal

Description
Option to extend by up to a further 24 month in total.

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 4
Id
1
Title
Occupational Health Services
Status
active
Has Options
No
Has Renewal
Yes
Description
West Lothian Council in partnership with their partner organisations requires to secure professional occupational health medical advice to enable it to meet its duties and responsibilities for the health, safety and welfare of its employees.

Renewal

Description
Option to extend by up to a further 24 months in total.

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
4
Related Lot
4

Delivery locations

Entry 1
Region
UKM78

Additional Classifications

Entry 1
Id
85100000
Scheme
CPV
Description
Health services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKM78

Additional Classifications

Entry 1
Id
85142100
Scheme
CPV
Description
Physiotherapy services
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKM78

Additional Classifications

Entry 1
Id
85100000
Scheme
CPV
Description
Health services
Item 4
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM78

Additional Classifications

Entry 1
Id
85100000
Scheme
CPV
Description
Health services
Entry 2
Id
85147000
Scheme
CPV
Description
Company health services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-1335
Name
West Lothian Council

Roles

buyer

Address

Region
UKM78
Locality
Livingston
Postal Code
EH54 6FF
Country Name
United Kingdom
Street Address
West Lothian Civic Centre, Howden South Road

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
West Lothian Council

Contact

Fax Number
+44 1506281325
Telephone
+44 1506281814
Organisation 2
Id
GB-FTS-5706
Name
West Lothian College

Roles

buyer

Address

Region
UKM78
Locality
Livingston
Postal Code
EH54 7EP
Country Name
United Kingdom
Street Address
Almondvale Crescent

Details

Identifier

Legal Name
West Lothian College

Contact

Telephone
+44 01506418181
Organisation 3
Id
GB-FTS-98609
Name
Improvement Service

Roles

buyer

Address

Region
UK
Locality
Livingston
Postal Code
EH54 6FF
Country Name
United Kingdom
Street Address
WLC Civic Centre, Howden South Road

Details

Identifier

Legal Name
Improvement Service

Contact

Telephone
+44 1506282012
Organisation 4
Id
GB-FTS-142629
Name
Convention of Scottish Local Authorities (COSLA)

Roles

buyer

Address

Region
UK
Locality
Edinburgh
Postal Code
EH12 5BH
Country Name
United Kingdom
Street Address
Verity House, 19 Haymarket Yards

Details

Identifier

Legal Name
Convention of Scottish Local Authorities (COSLA)

Contact

Telephone
+44 1314749323
Organisation 5
Id
GB-FTS-37723
Name
Livingston Sheriff Court

Roles

reviewBody

Address

Locality
Livingston
Postal Code
EH54 6FF
Country Name
United Kingdom
Street Address
Howden South Road

Identifier

Legal Name
Livingston Sheriff Court

Recorded locations

  • Buyer location · Livingston · UKM78 · EH54 6FF · United Kingdom
  • Delivery location · UKM78

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04fbcc-2025-04-23T15:45:27+01:00compiled ·