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PROCUREMENT OPPORTUNITY

KMPT DBS Renewals & Fit and Proper Person Check Services

Kent and Medway NHS and Social Care Partnership Trust · Planned procurement notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 23:22.

Opportunity overview

Kent and Medway NHS and Social Care Partnership Trust (the "Contracting Authority" or "CA") is inviting tenders for the provision of Disclosure and Barring (DBS) check services, ensuring that appropriate pre and post-employment checks have been undertaken for all employees of the CA based on legislative and NHS Employers’ requirements. The Supplier will undertake periodical renewals of all existing DBS certificates for eligible employees, in addition to Fit and Proper Person (FPPR) checks for new employees and renewals. The Supplier must be registered with DBS and must be able to administer DBS checks and undertake Fit and Proper Person (FPPR) checks for the CA's employees. The CA is procuring this contract following the Open Procedure under the Procurement Act 2023 and the CA’s Standing Financial Instructions. The CA will be awarding one Contract for the provision of all services detailed in the Specification.

Classification

  • CPV75100000 — Administration services
  • CPV79000000 — Business services: law, marketing, consulting, recruitment, printing and security
  • CPV79600000 — Recruitment services

Lots

  • Lot 1£300k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C351096
Status
active
Published risks
Contract Performance: The Contracting Authority has identified the following risks as risks that satisfy the criteria of Schedule 8 sub-paragraph (6)(a) of the Procurement Act 2023 i.e. that the risk/s could jeopardise the satisfactory performance of the contract but, because of its/their nature, cannot be addressed in the contract as awarded: (i) Changes in legislation and statutory guidance, and/or NHS or organisational policy and guidance, governing the nature of DBS check processes and/or how they are undertaken; (ii) increases to the fees charged by the Government's Disclosure and Barring Service to the Supplier and passed on to the Contracting Authority at cost; and (iii) increased demand for the services during the Contract term due to increased employee headcount or increased eligibility for DBS and associated services. and has concluded that there is a possibility that the contract may have to be modified as a result of a materialisation of the known risk at a later date in accordance with Schedule 8 paragraph 5 of the Procurement Act 2023 Exclusions: If at any time during the procurement, or post award, it comes to the attention of the Contracting Authority, by whatever means, that a Supplier has become 'excluded' or 'excludable' as per Sec 57 of the PA2023, the Contracting Authority, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded. Reservations of rights and disclaimers of liability: The Contracting Authority expressly reserves the right: (i). not to award any contract as a result of the procurement process commenced by publication of this notice; (ii). to make whatever changes it may see fit to the content and structure of the tendering Competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by candidates.
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
The Contracting Authority is utilising an electronic Tendering system ("E-Tendering Portal") to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Contracting Authority, including the submission of Tender responses will be conducted solely via the following link: https://health-family.force.com/s/Welcome A user guide can be found at the following link: https://services.atamis.co.uk/docs/Supplier_User_Guide.pdf For any technical queries, please contact support-health@atamis.co.uk or via telephone on 0800 995 6035 (08:00-18:00 Monday-Friday excluding public holidays).
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
30 Apr 2030, 23:59

Expected award period

Ends
28 Jul 2025, 23:59

Tender Period

Ends
2 Jun 2025, 12:00

Communication

Future Notice Date
16 Apr 2025, 23:59

Contract terms

Financial Terms
The 'Total value (estimated)' figure stated within this notice represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account optional extension periods. This figure does not however take into account: (i) the application of indexation; or (ii) potential increases to the fees charged by the Government's Disclosure and Barring Service to the Supplier and passed on to the Contracting Authority at cost; or (iii) potential increases or decreases in the demand for services during the Contract term as detailed within the tender documents. The Contracting Authority does not guarantee any volume or value under this contract or in association with this notice.

Enquiry period

Ends
2 Jun 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
300,000
Currency
GBP
Including VAT
318,500

Renewal

Description
The Contract term may be extended for a further period or periods up to a maximum of two (2) years, subject to performance and the absolute discretion of the Contracting Authority. The duration of this Contract shall be no longer than five (5) years in total.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Quality Evaluation
Type
quality

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Name
Net zero & Social Value Evaluation
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Name
Price Evaluation
Type
price

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
7 Sept 2028, 23:59
Starts
8 Sept 2025, 00:00
Max Extent Date
7 Sept 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ4
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ4
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79600000
Scheme
CPV
Description
Recruitment services
Entry 2
Id
75100000
Scheme
CPV
Description
Administration services
Entry 3
Id
79000000
Scheme
CPV
Description
Business services: law, marketing, consulting, recruitment, printing and security

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
018222-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
30 Apr 2025, 22:09

Planning and budget

Documents

Entry 1
Id
012373-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
1 Apr 2025, 17:06

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PNZR-1968-PDPD
Name
Kent and Medway NHS and Social Care Partnership Trust

Roles

buyer

Address

Region
UKJ46
Country
GB
Locality
Aylesford
Postal Code
ME20 6WT
Country Name
United Kingdom
Street Address
Unit D, New Hythe Business Park, Magnitude House, New Hythe Lane

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PNZR-1968-PDPD
Scheme
GB-PPON

Contact

Name
Lisa Barrett

Recorded locations

  • Buyer location · Aylesford · UKJ46 · ME20 6WT · United Kingdom
  • Delivery location · UKJ4 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04fb9f-2025-04-30T22:09:00+01:00Planned procurement notice on Find a Tender ·