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PROCUREMENT OPPORTUNITY

Pensions Administration Software

Pension Protection Fund · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 27 Sept 2026, 16:03.

Opportunity overview

We are reviewing our pension administration software solution and wish to engage with the market to explore potential solutions. We want to understand what solutions may exist to meet our existing needs, as well as exploring enhancements that might be available to meet future needs. We ultimately seek a solution which will streamline pension administration for our members and future members, enhance user experience, provide modern digital tools and capabilities, and ensure compliance with legislative and regulatory standards. As of 31 March 2024, we administer the pensions for 432,496 of our members and payout approximately £1.2bn per year in member benefits. Our existing pensions administration contract expires 31 March 2029. All details contained in this notice are our genuine best estimate but are subject to change.

Classification

  • CPV48000000 — Software package and information systems
  • CPV66523100 — Pension fund administration services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CS0631
Main Procurement Category
services
Above Threshold
Yes
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
1 Apr 2028, 23:59

Amendments

Entry 1
Description
UPDATE 26 June 2026 Dear Suppliers, Further to our previous communication regarding the delay to the Pension Administration Software procurement, we wish to provide an update on the anticipated timetable. Following the wider programme review across strategic initiatives, the procurement is now expected to be paused for a prolonged period. At this stage, the procurement will not progress before January 2028, with ITT publication due in April 2028. This reflects the need to align the project with revised organisational priorities resulting from the emergence of mandatory statutory projects requiring substantially the same resource. The PPF has appropriate contractual provisions in place within the current service arrangement to ensure continuity of service during any implementation period in the event that a different service provider is appointed following the procurement. These dates should be regarded as an estimate. We will continue to keep the market informed of any material developments or changes to this position via the publication of appropriate FTS notices. We thank you for your continued interest and engagement to date. Kind regards, PPF
Id
060393-2026

Lots and requirements

Entry 1
Id
1
Has Renewal
Yes
Status
planning

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2029, 00:00
Ends
1 Apr 2039, 00:59
Max Extent Date
1 Apr 2044, 00:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 2
Scheme
CPV
Id
66523100
Description
Pension fund administration services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
UPDATE 26 June 2026 Dear Suppliers, Further to our previous communication regarding the delay to the Pension Administration Software procurement, we wish to provide an update on the anticipated timetable. Following the wider programme review across strategic initiatives, the procurement is now expected to be paused for a prolonged period. At this stage, the procurement will not progress before January 2028, with ITT publication due in April 2028. This reflects the need to align the project with revised organisational priorities resulting from the emergence of mandatory statutory projects requiring substantially the same resource. The PPF has appropriate contractual provisions in place within the current service arrangement to ensure continuity of service during any implementation period in the event that a different service provider is appointed following the procurement. These dates should be regarded as an estimate. We will continue to keep the market informed of any material developments or changes to this position via the publication of appropriate FTS notices. We thank you for your continued interest and engagement to date. Kind regards, PPF UPDATE 27 March 2026 Dear Suppliers, We wish to inform you that the publication of the planned Pension Administration Software procurement will be delayed. The original timetable anticipated publication in late March 2026. However, following the second Request for Information (RFI), we received a significant volume of supplier feedback, which we are currently reviewing in detail. In addition, a programme-wide review is underway covering all strategic projects scheduled for delivery within the forthcoming 2026/27 Business Plan. This review is likely to result in revisions to the timelines for a number of projects, including this procurement. We will provide a further update as soon as the revised timetable has been formally approved. Kind regards PPF ----------------------------------------------------------------------------------------------------------------- This is not a call for competition. We intend to conduct preliminary market engagement as follows: Phase One - April - June 2025 • Issue Preliminary Market Engagement Notice and RFI Questionnaire • Request demonstrations from interested suppliers Please note we plan to draft our detailed requirements and contract terms between June 2025 and January 2026. Phase Two - Jan - Feb 2026 • Issue draft contract and detailed requirements to interested suppliers for comment Phase Three - March - April 2026 • Determine route to market and potentially arrange further supplier discussions for detailed requirements feedback This Preliminary Market Engagement process will be conducted on the PPFs eTendering portal at: https://ppf.bravosolution.co.uk/web/login.html To access the RFI Questionnaire, please register on our eTendering portal (if you haven't done so already), and follow the steps to pqq_54 - RFI Questionnaire - Pensions Software Solution Review (PSSR).
Due
31 Mar 2028, 23:59
Status
scheduled

Documents

Entry 1
Id
060393-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
26 Jun 2026, 14:18
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Pension Protection Fund
Id
GB-PPON-PWMV-5634-ZZTL

Identifier

Scheme
GB-PPON
Id
PWMV-5634-ZZTL

Address

Street Address
Renaissance,12 Dingwall Rd
Locality
Croydon
Postal Code
CR0 2NA
Country
GB
Country Name
United Kingdom
Region
UKI62

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Croydon · UKI62 · CR0 2NA · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 028447-2026Preliminary market engagement notice on Find a Tender ·
  2. 060393-2026Preliminary market engagement notice on Find a Tender ·