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PROCUREMENT OPPORTUNITY

Procurement of a Learning Management System

Sheffield Hallam University · compiled

Tender information last checkedLast checked 29 Sept 2026, 23:29.

Opportunity overview

Sheffield Hallam University wishes to upgrade its existing Human Resources Management System by adding a Learning Management System to enhance training and recording accuracy for its staff members mandatory trainings.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Access UK Ltd

Matched by exact name
Contract value
£160.8k
Awarded
Not supplied
Contract signed
28 Mar 2025
Award ID
011936-2025-2425-12-DTS-JM-1
Status
active
Identifier
GB-UKPRN 10005790
Location
Colchester, UKE, CO7 6LZ, United Kingdom

Classification

  • CPV80000000 — Education and training services

Lots

  • Sheffield Hallam University wishes to upgrade its existing Human Resources Management System by adding a Learning Management System to enhance training and recording accuracy for its staff members mandatory trainings. For that purpose Sheffield Hallam University intends to directly award a new contract to Access Group to provide the additional services of a Learning Management Systems to allow a seamless integration of this system to the University's existing People XD system which Access Group already provides for the University. The need to add a Learning Management System of this nature is to align with the mandatory regulatory requirements of the new OfS condition of registration (E6) on sexual harassment and misconduct and also align with the H&S training to ensure that the Notice of Contravention (NOC) from the HSE can be fully addressed. Both these requirements need to be implemented by Aug 2025 to ensure the University is Ofs compliant and at the same time ensuring continuity of operations before the next Ofs inspection. Future procurement has been taken into consideration and hence this addition will run concurrently with the existing People XD system to allow flexibility for future procurement and scalability.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
2425-12-DTS-JM
Status
complete
Procurement Method
limited
Main Procurement Category
services
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
This service is being procurement to ensure Ofs regulatory and mandatory compliance and requirements which have to be implemented by Aug 2025 and the University realised that due to the timescales involved in mobilisation and implementation of this system it was advantageous to add this system as an additional service to work seamlessly with an already existing People XD system already under the watch of Access Group as this would ensure the institution's operations are not disrupted. To ensure future procurements is done competitively, this contract will only run concurrently with the existing People XD contract and expire at the same time to allow a new procurement procedure to be done for a new longer term contract where both services are acquired under one contract.

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
80000000
Scheme
CPV
Description
Education and training services

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Description
Sheffield Hallam University wishes to upgrade its existing Human Resources Management System by adding a Learning Management System to enhance training and recording accuracy for its staff members mandatory trainings. For that purpose Sheffield Hallam University intends to directly award a new contract to Access Group to provide the additional services of a Learning Management Systems to allow a seamless integration of this system to the University's existing People XD system which Access Group already provides for the University. The need to add a Learning Management System of this nature is to align with the mandatory regulatory requirements of the new OfS condition of registration (E6) on sexual harassment and misconduct and also align with the H&S training to ensure that the Notice of Contravention (NOC) from the HSE can be fully addressed. Both these requirements need to be implemented by Aug 2025 to ensure the University is Ofs compliant and at the same time ensuring continuity of operations before the next Ofs inspection. Future procurement has been taken into consideration and hence this addition will run concurrently with the existing People XD system to allow flexibility for future procurement and scalability.

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Sheffield Hallam University City Campus Sheffield S11WB

Delivery locations

Entry 1
Region
UKE

Buyer, suppliers and contacts

Organisation 1
Id
GB-UKPRN-10005790
Name
Access UK Ltd

Roles

supplier

Address

Region
UKE
Locality
Colchester
Postal Code
CO7 6LZ
Country Name
United Kingdom
Street Address
City Campus

Details

Scale
large

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Id
10005790
Scheme
GB-UKPRN
Legal Name
Access UK Ltd

Contact

Name
Johana Madafi
Organisation 2
Id
GB-FTS-10248
Name
Sheffield Hallam University

Roles

reviewBody

Address

Locality
Sheffield
Country Name
United Kingdom

Identifier

Legal Name
Sheffield Hallam University

Award information

Award 1
Id
011936-2025-2425-12-DTS-JM-1
Title
Learning Management System
Status
active

Suppliers

Supplier 1
Id
GB-UKPRN-10005790
Name
Access UK Ltd

Related lots

1

Contracts and changes

Entry 1
Id
011936-2025-2425-12-DTS-JM-1
Title
Learning Management System
Status
active
Award ID
011936-2025-2425-12-DTS-JM-1
Date Signed
28 Mar 2025, 00:00

Value

Amount
160,800
Currency
GBP

Recorded locations

  • Buyer location · Colchester · UKE · CO7 6LZ · United Kingdom
  • Delivery location · UKE

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04fa79-2025-03-31T10:12:54+01:00compiled ·