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PROCUREMENT OPPORTUNITY

Facilities Management & Security Services

South Gloucestershire Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 23:29.

Opportunity overview

The Opportunity includes, but is not limited to, the following activities within the Council’s corporate building assets: · Security services · Fire alarm drills and alarm testing · Care-taking duties · Security patrols · Key holding The security service aspect of the tender refers to the supply of suitable soft security services for example, a key holding service, mobile patrols, response to alarm activations, testing of fire and security systems, opening and closing sites, static guarding and reception security duties. The duration of the contract is expected to be 3 years with the potential to extend for two additional 24-month periods (total contract length up to a total of 7 years). The Council is looking to procure a managed service, whereby the successful supplier manages the staff supplied. The supplier will hold keys to all sites and will be responsible for responding to all the Council’s out of hours requirements. The supplier shall provide dedicated facilities operatives to carry out general building duties, which may vary from site to site, including Front of house services; Portering; Reception duties; Ad hoc cleaning; Car park control; External and internal building patrol staff; First aid responders; Waste management activities, and Fire Safety. The supplier shall manage the supervision and performance monitoring of the Operatives and shall be the one point of contact between the Council and the Facilities Operatives for instructions and escalation purposes other than day to day requests for services. https://procontract.due-north.com/Procurer/Advert/View?advertId=b5aeb742-8805-f011-8136-005056b64545&fromAdvertEvent=True

Classification

  • CPV79993000 — Building and facilities management services
  • CPV79993100 — Facilities management services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN766857
Status
planning
Above Threshold
Yes
Main Procurement Category
services

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
31 May 2025, 00:59

Lots and requirements

Entry 1
Id
1
Status
planning
Has Renewal
Yes

Contract period

Ends
1 May 2029, 00:59
Starts
1 May 2026, 01:00
Max Extent Date
1 May 2033, 00:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
79993000
Scheme
CPV
Description
Building and facilities management services
Entry 2
Id
79993100
Scheme
CPV
Description
Facilities management services

Planning and budget

Documents

Entry 1
Id
011887-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
28 Mar 2025, 18:47

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
23 Apr 2025, 00:59
Description
South Gloucestershire Council is currently reviewing the provision of Facilities Management & Security Services (“the Opportunity”). As part of developing our plans to meet this requirement we are issuing this Request for Information (RFI). This RFI is one vehicle by which we can systematically identify similarities and differences between suppliers in the market and additionally gain a greater understanding of specific suppliers’ abilities, core business and strategic outlook with respect to the Opportunity. This RFI is issued in accordance with the principles of the Procurement Act 2023, ensuring same treatment and sharing information for the purposes of allowing suppliers and others to understand the Council’s procurement policies and decisions. Responses to this RFI will help shape our procurement strategy in compliance with public sector procurement obligations. The Council has a current contract for the services within this Opportunity that comes to and end on 30th April 2026. The Council would welcome feedback on the current specification and service levels (attached as appendices to this document) and any suggestions from suppliers that would increase the attractiveness of the Opportunity. You are invited to submit a response to this RFI. We look forward to your response by the closing date and time provided on the cover page of our RFI documentation. https://procontract.due-north.com/Procurer/Advert/View?advertId=b5aeb742-8805-f011-8136-005056b64545&fromAdvertEvent=True

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PCMC-1241-BLJQ
Name
South Gloucestershire Council

Roles

buyer

Address

Region
UKK12
Country
GB
Locality
Yate
Postal Code
BS37 5AF
Country Name
United Kingdom
Street Address
Council Offices, Badminton Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PCMC-1241-BLJQ
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · Yate · UKK12 · BS37 5AF · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04fa60-2025-03-28T18:47:50ZPreliminary market engagement notice on Find a Tender ·