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PROCUREMENT OPPORTUNITY

SWAST-5000-E Reactive & Planned Maintenance

South Western Ambulance Service NHS Foundation Trust · Tender notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 23:11.

Opportunity overview

Reactive & Planned Maintenance for sites and equipment

Classification

  • CPV50000000 — Repair and maintenance services

Lots

  • Mechanical£4.9m
  • Ventilation & Air Conditioning£1m
  • Electrical£1.8m
  • Fire Detection, Alarm & Suppression Systems (FDASS)£251.3k
  • CCTV£243.8k
  • Access Control£243.8k
  • Security Alarms£56.3k
  • Building Fabric£967.5k
  • Fuel Dispensing Equipment & Fuel Tank£847.5k
  • Solar PV£97.5k
  • Building Energy Management System£146.3k
  • Fire Door Inspection£195k
  • Estates Restoration£243.8k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04fa48
Status
active
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
services
How to submit
www.atamis.co.uk
Procurement Method Details
Competitive flexible procedure

Procedure

Features
Reactive & Planned Maintenance

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

Maximum Lots Bid Per Supplier
12
Maximum Lots Awarded Per Supplier
12

Award criteria

Description
SWAST may award all lots to one principal supplier

Recurrence

Dates

Entry 1
Starts
17 Sept 2025, 23:59

Expected award period

Ends
26 Sept 2025, 23:59

Tender Period

Ends
9 May 2025, 12:00

Contract terms

Financial Terms
30 Days

Enquiry period

Ends
25 Apr 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
a2iSr000005jd2LIAQ
Title
Mechanical
Status
active
Has Renewal
Yes
Description
Mechanical Reactive & Planned Maintenance

Value

Amount
4,875,000
Currency
GBP
Including VAT
5,850,000

Renewal

Description
2 extensions of 24 months available

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Questionnaire
Type
quality
Description
Quality and Technical questions

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Commercial Questionnaire
Type
cost
Description
Commercial Questionnaire

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality
Description
Social Value questions

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
31 Jan 2030, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2034, 23:59
Entry 2
Id
a2iSr000005jd3xIAA
Title
Ventilation & Air Conditioning
Status
active
Has Renewal
Yes
Description
Ventilation & Air Conditioning Planned & Reactive Maintenance

Value

Amount
1,023,750
Currency
GBP
Including VAT
1,228,500

Renewal

Description
2 extensions of 24 months available

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Questionnaire
Type
quality
Description
Quality and Technical questions

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Commercial Questionnaire
Type
cost
Description
Commercial Questionnaire

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality
Description
Social Value questions

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
31 Jan 2030, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2034, 23:59
Entry 3
Id
a2iSr000005jd5ZIAQ
Title
Electrical
Status
active
Has Renewal
Yes
Description
Electrical (Emergency Lighting, ‘PAT Testing’, Fixed Wiring)

Value

Amount
1,792,500
Currency
GBP
Including VAT
2,151,000

Renewal

Description
2 extensions of 24 months available

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Questionnaire
Type
quality
Description
Quality and Technical questions

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Commercial Questionnaire
Type
cost
Description
Commercial Questionnaire

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality
Description
Social Value questions

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
31 Jan 2030, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2034, 23:59
Entry 4
Id
a2iSr000005jd7BIAQ
Title
Fire Detection, Alarm & Suppression Systems (FDASS)
Status
active
Has Renewal
Yes
Description
Fire Detection, Alarm & Suppression Systems (FDASS) Maintenance

Value

Amount
251,250
Currency
GBP
Including VAT
301,500

Renewal

Description
2 extensions of 24 months available

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Questionnaire
Type
quality
Description
Quality and Technical questions

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Commercial Questionnaire
Type
cost
Description
Commercial Questionnaire

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality
Description
Social Value questions

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
31 Jan 2030, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2034, 23:59
Entry 5
Id
a2iSr000005jd8nIAA
Title
CCTV
Status
active
Has Renewal
Yes
Description
CCTV Reactive & Planned Maintenance

Value

Amount
243,750
Currency
GBP
Including VAT
292,500

Renewal

Description
2 extensions of 24 months available

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Questionnaire
Type
quality
Description
Quality and Technical questions

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Commercial Questionnaire
Type
cost
Description
Commercial Questionnaire

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality
Description
Social Value questions

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
31 Jan 2030, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2034, 23:59
Entry 6
Id
a2iSr000005jdAPIAY
Title
Access Control
Status
active
Has Renewal
Yes
Description
Access Control Reactive & Planned Maintenance

Value

Amount
243,750
Currency
GBP
Including VAT
292,500

Renewal

Description
2 extensions of 24 months available

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Questionnaire
Type
quality
Description
Quality and Technical questions

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Commercial Questionnaire
Type
cost
Description
Commercial Questionnaire

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality
Description
Social Value questions

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
31 Jan 2030, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2034, 23:59
Entry 7
Id
a2iSr000005jdDdIAI
Title
Security Alarms
Status
active
Has Renewal
Yes
Description
Security Alarms Reactive & Planned Maintenance

Value

Amount
56,250
Currency
GBP
Including VAT
67,500

Renewal

Description
2 extensions of 24 months available

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Questionnaire
Type
quality
Description
Quality and Technical questions

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Commercial Questionnaire
Type
cost
Description
Commercial Questionnaire

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality
Description
Social Value questions

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
31 Jan 2030, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2034, 23:59
Entry 8
Id
a2iSr000005jeCvIAI
Title
Building Fabric
Status
active
Has Renewal
Yes
Description
Building Fabric Reactive & Planned Maintenance

Value

Amount
967,500
Currency
GBP
Including VAT
1,161,000

Renewal

Description
2 extensions of 24 months available

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Questionnaire
Type
quality
Description
Quality and Technical questions

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Commercial Questionnaire
Type
cost
Description
Commercial Questionnaire

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality
Description
Social Value questions

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
31 Jan 2030, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2034, 23:59
Entry 9
Id
a2iSr000005jeEXIAY
Title
Fuel Dispensing Equipment & Fuel Tank
Status
active
Has Renewal
Yes
Description
Fuel Dispensing Equipment & Fuel Tank Assessments

Value

Amount
847,500
Currency
GBP
Including VAT
1,017,000

Renewal

Description
2 extensions of 24 months available

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Questionnaire
Type
quality
Description
Quality and Technical questions

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Commercial Questionnaire
Type
cost
Description
Commercial Questionnaire

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality
Description
Social Value questions

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
31 Jan 2030, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2034, 23:59
Entry 10
Id
a2iSr000005jeG9IAI
Title
Solar PV
Status
active
Has Renewal
Yes
Description
Solar PV Servicing

Value

Amount
97,500
Currency
GBP
Including VAT
117,000

Renewal

Description
2 extensions of 24 months available

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Questionnaire
Type
quality
Description
Quality and Technical questions

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Commercial Questionnaire
Type
cost
Description
Commercial Questionnaire

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality
Description
Social Value questions

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
31 Jan 2030, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2034, 23:59
Entry 11
Id
a2iSr000005jeHlIAI
Title
Building Energy Management System
Status
active
Has Renewal
Yes
Description
Building Energy Management System Maintenance

Value

Amount
146,250
Currency
GBP
Including VAT
175,500

Renewal

Description
2 extensions of 24 months available

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Questionnaire
Type
quality
Description
Quality and Technical questions

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Commercial Questionnaire
Type
cost
Description
Commercial Questionnaire

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality
Description
Social Value questions

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
31 Jan 2030, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2034, 23:59
Entry 12
Id
a2iSr000005jeJNIAY
Title
Fire Door Inspection
Status
active
Has Renewal
Yes
Description
Fire Door Inspection & Maintenance

Value

Amount
195,000
Currency
GBP
Including VAT
234,000

Renewal

Description
2 extensions of 24 months available

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Questionnaire
Type
quality
Description
Quality and Technical questions

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Commercial Questionnaire
Type
cost
Description
Commercial Questionnaire

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality
Description
Social Value questions

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
31 Jan 2030, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2034, 23:59
Entry 13
Id
a2iSr000005jeKzIAI
Title
Estates Restoration
Status
active
Has Renewal
Yes
Description
Estates Restoration Work as required

Value

Amount
243,750
Currency
GBP
Including VAT
292,500

Renewal

Description
2 extensions of 24 months available

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Questionnaire
Type
quality
Description
Quality and Technical questions

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Commercial Questionnaire
Type
cost
Description
Commercial Questionnaire

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality
Description
Social Value questions

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
31 Jan 2030, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2034, 23:59

Items and delivery

Item 1
Id
a2iSr000005jd2LIAQ
Related Lot
a2iSr000005jd2LIAQ

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Item 2
Id
a2iSr000005jd3xIAA
Related Lot
a2iSr000005jd3xIAA

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Item 3
Id
a2iSr000005jd5ZIAQ
Related Lot
a2iSr000005jd5ZIAQ

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Item 4
Id
a2iSr000005jd7BIAQ
Related Lot
a2iSr000005jd7BIAQ

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Item 5
Id
a2iSr000005jd8nIAA
Related Lot
a2iSr000005jd8nIAA

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Item 6
Id
a2iSr000005jdAPIAY
Related Lot
a2iSr000005jdAPIAY

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Item 7
Id
a2iSr000005jdDdIAI
Related Lot
a2iSr000005jdDdIAI

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Item 8
Id
a2iSr000005jeCvIAI
Related Lot
a2iSr000005jeCvIAI

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Item 9
Id
a2iSr000005jeEXIAY
Related Lot
a2iSr000005jeEXIAY

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Item 10
Id
a2iSr000005jeG9IAI
Related Lot
a2iSr000005jeG9IAI

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Item 11
Id
a2iSr000005jeHlIAI
Related Lot
a2iSr000005jeHlIAI

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Item 12
Id
a2iSr000005jeJNIAY
Related Lot
a2iSr000005jeJNIAY

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Item 13
Id
a2iSr000005jeKzIAI
Related Lot
a2iSr000005jeKzIAI

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
011853-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
28 Mar 2025, 16:16

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PQXD-1311-BRXL
Name
South Western Ambulance Service NHS Foundation Trust

Roles

buyer

Address

Region
UKK43
Country
GB
Locality
Exeter
Postal Code
EX2 7HY
Country Name
United Kingdom
Street Address
Westcountry House, Abbey Court, Eagle Way, Sowton Industrial Estate

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PQXD-1311-BRXL
Scheme
GB-PPON

Contact

Name
Stephen Walker
Telephone
+44 1392261530

Recorded locations

  • Buyer location · Exeter · UKK43 · EX2 7HY · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04fa48-2025-03-28T16:16:18ZTender notice on Find a Tender ·