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PROCUREMENT OPPORTUNITY

Heating, Ventilation and Air Conditioning (HVAC) Service & Maintenance

Lancashire County Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 23:09.

Opportunity overview

The Authority has a requirement to enter a new contract to provide service and maintenance of Heating, Ventilation and Air Conditioning systems (HVAC) plant. The scope of this service will cover the county of Lancashire. The service requirement is split into two (2) service regions, North and South Lancashire. The services are tendered as 2 separate regional Lots: Lot 1 - North Lancashire Lot 2 - South Lancashire There will be one successful contractor appointed for each regional lot. No single contractor will be awarded more than one lot. It is expected that each contractor will be able to provide service cover in both the North and South regions and will act as a reserve in the area not awarded to them. The Services Service and Maintenance (reactive and planned works) o Gas and oil-fired heating, Domestic hot water generation plant, Heating and hot water controls, distribution and pressurization, Solar thermal, Underfloor heating systems, Circulating water quality monitoring and improvement. o Air Conditioning and Handling equipment, Air and Ground Source Heat Pumps, Extract Ventilation systems. o Pressure Systems Safety Valves. o Gas Safety Testing, Gas installation and use regulations The service provision will also include a 365-day, 24-hour call out service and resources to undertake remedial work and or asset decommission and replacement.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

DFP SERVICES LIMITED

Matched by number
Published award value
£1.5m
Awarded
23 Dec 2025
Award ID
1
Status
pending
Identifier
GB-COH 04123832
Location
Durham, UKC14, DH7 8RD, United Kingdom

Sureserve Compliance Northwest Limited

Matched by number
Published award value
£1.3m
Awarded
23 Dec 2025
Award ID
2
Status
pending
Identifier
GB-COH 04072464
Location
London, UKI31, WC1A 2AJ, United Kingdom

Classification

  • CPV39715200 — Heating equipment
  • CPV39717000 — Fans and air-conditioning appliances
  • CPV42500000 — Cooling and ventilation equipment
  • CPV45331000 — Heating, ventilation and air-conditioning installation work
  • CPV71315410 — Inspection of ventilation system
  • CPV71333000 — Mechanical engineering services

Lots

  • Lot 1 - North Lancashire£2.1m
  • Lot 2 - South Lancashire£3.1m

Documents and notices

  • Contract award notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • Preliminary market engagement notice on Find a TenderOpen source ↗
  • Preliminary market engagement notice on Find a TenderOpen source ↗
  • Preliminary market engagement notice on Find a TenderOpen source ↗
  • Please use the link below to the LCC Opportunities Page to access the full tender documents https://www.lancashire.gov.uk/business/tenders-and-procurement/Open source ↗
  • Please use the link below to the LCC Opportunities Page to access the full tender documents https://www.lancashire.gov.uk/business/tenders-and-procurement/Open source ↗
  • Please use the link below to access the full tender documents https://www.lancashire.gov.uk/business/tenders-and-procurement/Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
RB/LCC/CAS/25/1689
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
Please upload your response to the Fusion Supplier Portal - Lancashire County Council Using the link below https://www.lancashire.gov.uk/fusion-supplier-portal/
Procurement Method Details
Open procedure

Amendments

Entry 1
Id
011734-2025
Description
Change to service operation region England North West NUT S code - UKD4
Entry 2
Id
011795-2025
Description
Registration link added to notice

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

Award Criteria Details
The services are tendered as 2 separate regional Lots: Lot 1 - North Lancashire Lot 2 - South Lancashire There will be one successful contractor appointed for each regional lot. No single contractor will be awarded more than one lot. It is expected that each contractor will be able to provide service cover in both the North and South regions and will act as a reserve in the area not awarded to them.
Maximum Lots Awarded Per Supplier
1

Expected award period

Ends
1 Jul 2025, 23:59

Tender Period

Ends
2 Jun 2025, 12:00

Communication

Future Notice Date
1 May 2025, 23:59

Enquiry period

Ends
22 May 2025, 10:00

Submission terms

Electronic Submission Policy
notAllowed

Languages

en

Lots and requirements

Entry 1
Id
1
Title
Lot 1 - North Lancashire
Status
complete
Has Renewal
Yes
Description
The Authority has a requirement to enter a new contract to provide service and maintenance of Heating, Ventilation and Air Conditioning systems (HVAC) plant. It is expected that each contractor will be able to provide service cover in both the North and South regions and will act as a reserve in the area not awarded to them. Lot 1 - North Lancashire The estimated value of the Services is £530,000 per annum The Services Service and Maintenance (reactive and planned works) o Gas and oil-fired heating, Domestic hot water generation plant, Heating and hot water controls, distribution and pressurization, Solar thermal, Underfloor heating systems, Circulating water quality monitoring and improvement. o Air Conditioning and Handling equipment, Air and Ground Source Heat Pumps, Extract Ventilation systems. o Pressure Systems Safety Valves. o Gas Safety Testing, Gas installation and use regulations The service provision will also include a 365-day, 24-hour call out service and resources to undertake remedial work and or asset decommission and replacement.

Value

Amount
2,120,000
Currency
GBP
Including VAT
2,544,000

Renewal

Description
The initial contract Term is 2 years Plus a 24 month option extension period Total available contract term is 4 years

Identifiers

Entry 1
Id
Lot 1 - North Lancashire

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
31 Jul 2027, 23:59
Starts
1 Aug 2025, 00:00
Max Extent Date
31 Jul 2029, 23:59
Entry 2
Id
Lot 2 - South Lancashire
Title
Lot 2 - South Lancashire
Status
complete
Has Renewal
Yes
Description
The Authority has a requirement to enter a new contract to provide service and maintenance of Heating, Ventilation and Air Conditioning systems (HVAC) plant. It is expected that each contractor will be able to provide service cover in both the North and South regions and will act as a reserve in the area not awarded to them. Lot 2 - South Lancashire the estimated value of the Services is £770,000 per annum The Services Service and Maintenance (reactive and planned works) o Gas and oil-fired heating, Domestic hot water generation plant, Heating and hot water controls, distribution and pressurization, Solar thermal, Underfloor heating systems, Circulating water quality monitoring and improvement. o Air Conditioning and Handling equipment, Air and Ground Source Heat Pumps, Extract Ventilation systems. o Pressure Systems Safety Valves. o Gas Safety Testing, Gas installation and use regulations The service provision will also include a 365-day, 24-hour call out service and resources to undertake remedial work and or asset decommission and replacement.

Value

Amount
3,080,000
Currency
GBP
Including VAT
3,696,000

Renewal

Description
The initial contract Term is 2 years Plus a 24 month option extension period Total available contract term is 4 years

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
31 Jul 2027, 23:59
Starts
1 Aug 2025, 00:00
Max Extent Date
31 Jul 2029, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 11
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 12
Region
UKD4
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
39715200
Scheme
CPV
Description
Heating equipment
Entry 2
Id
39717000
Scheme
CPV
Description
Fans and air-conditioning appliances
Entry 3
Id
42500000
Scheme
CPV
Description
Cooling and ventilation equipment
Entry 4
Id
45331000
Scheme
CPV
Description
Heating, ventilation and air-conditioning installation work
Entry 5
Id
71315410
Scheme
CPV
Description
Inspection of ventilation system
Entry 6
Id
71333000
Scheme
CPV
Description
Mechanical engineering services
Item 2
Id
Lot 2 - South Lancashire
Related Lot
Lot 2 - South Lancashire

Delivery locations

Entry 1
Region
UKD4
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
39715200
Scheme
CPV
Description
Heating equipment
Entry 2
Id
39717000
Scheme
CPV
Description
Fans and air-conditioning appliances
Entry 3
Id
42500000
Scheme
CPV
Description
Cooling and ventilation equipment
Entry 4
Id
45331000
Scheme
CPV
Description
Heating, ventilation and air-conditioning installation work
Entry 5
Id
71315410
Scheme
CPV
Description
Inspection of ventilation system
Entry 6
Id
71333000
Scheme
CPV
Description
Mechanical engineering services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Description
Please use the link below to the LCC Opportunities Page to access the full tender documents https://www.lancashire.gov.uk/business/tenders-and-procurement/
Document Type
biddingDocuments
Entry 3
Id
L-2
Description
Please use the link below to the LCC Opportunities Page to access the full tender documents https://www.lancashire.gov.uk/business/tenders-and-procurement/
Document Type
biddingDocuments
Entry 4
Id
L-3
Description
Please use the link below to access the full tender documents https://www.lancashire.gov.uk/business/tenders-and-procurement/
Document Type
technicalSpecifications
Entry 5
Id
018346-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
1 May 2025, 11:58

Planning and budget

Documents

Entry 1
Id
011726-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
28 Mar 2025, 11:36
Entry 2
Id
011734-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
28 Mar 2025, 11:44
Entry 3
Id
011795-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
28 Mar 2025, 14:27

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
30 Apr 2025, 23:59
Description
The Authority has a requirement to enter into a new contract to provide service and maintenance of Heating, Ventilation and Air Conditioning systems (HVAC) plant. The scope of this service will cover the county of Lancashire. It is intended that the services will be split into two service regions, North and South Lancashire. The tender is tendered as 2 separate lots. There will be one successful contractor appointed for each regional lot. No single contractor will be awarded more than one lot. It is expected that each contractor will be able to provide service cover in both the North and South regions and will act as a reserve in the area not awarded to them The ITT including all associated tender documentation for this tender will be released no later than the 1st May 2025 and bidders are requested to express interest by 30th Aril 2025 Please register on the supplier portal using the following link; https://www.lancashire.gov.uk/isupplier/

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PBBJ-2179-TNXM
Name
Lancashire County Council

Roles

buyer

Address

Region
UKD45
Country
GB
Locality
Preston
Postal Code
PR1 0LD
Country Name
United Kingdom
Street Address
PO Box 100, County Hall

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PBBJ-2179-TNXM
Scheme
GB-PPON

Contact

Name
rachel bunting
Telephone
+44 1772 535461
Organisation 2
Id
GB-COH-04123832
Name
DFP SERVICES LIMITED

Roles

supplier

Address

Region
UKC14
Country
GB
Locality
Durham
Postal Code
DH7 8RD
Country Name
United Kingdom
Street Address
1 West Durham St. Johns Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
04123832
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PZZZ-9725-WQBQ
Scheme
GB-PPON
Organisation 3
Id
GB-COH-04072464
Name
Sureserve Compliance Northwest Limited

Roles

supplier

Address

Region
UKI31
Country
GB
Locality
London
Postal Code
WC1A 2AJ
Country Name
United Kingdom
Street Address
Norfolk House, 13 Southampton Place

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
04072464
Scheme
GB-COH

Contact

Award information

Award 1
Id
1
Date
23 Dec 2025, 00:00
Title
Lot 1 - Heating, Ventilation and Air Conditioning (HVAC) Service & Maintenance
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
23 Dec 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKD4
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
39717200
Scheme
CPV
Description
Air-conditioning appliances
Entry 2
Id
42512300
Scheme
CPV
Description
HVAC packages
Entry 3
Id
71315410
Scheme
CPV
Description
Inspection of ventilation system
Entry 4
Id
71333000
Scheme
CPV
Description
Mechanical engineering services

Value

Amount
1,535,735
Currency
GBP
Including VAT
1,842,882

Renewal

Description
The initial Contract period will be two (2) years Option to Extend The Authority may extend the Contract by any number of defined periods up to a total period of 24 months Total available contract term 48 months

Documents

Entry 1
Id
086335-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
29 Dec 2025, 15:13

Suppliers

Supplier 1
Id
GB-COH-04123832
Name
DFP SERVICES LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
12 Jan 2026, 23:59

Related lots

1

Contract period

Ends
31 Jan 2028, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2030, 23:59

Standstill Period

Ends
9 Jan 2026, 23:59
Award 2
Id
2
Date
23 Dec 2025, 00:00
Title
Lot 2 - South_ Heating, Ventilation and Air Conditioning (HVAC) Service & Maintenance
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
23 Dec 2025, 00:00

Items

Item 1
Id
Lot 2 - South Lancashire
Related Lot
Lot 2 - South Lancashire

Delivery locations

Entry 1
Region
UKD4
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
39717200
Scheme
CPV
Description
Air-conditioning appliances
Entry 2
Id
42512300
Scheme
CPV
Description
HVAC packages
Entry 3
Id
71315410
Scheme
CPV
Description
Inspection of ventilation system
Entry 4
Id
71333000
Scheme
CPV
Description
Mechanical engineering services

Value

Amount
1,305,444
Currency
GBP
Including VAT
1,566,532

Renewal

Description
The initial Contract period will be two (2) years Option to Extend The Authority may extend the Contract by any number of defined periods up to a total period of 24 months Total available contract term 48 months

Documents

Entry 1
Id
086335-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
29 Dec 2025, 15:13

Suppliers

Supplier 1
Id
GB-COH-04072464
Name
Sureserve Compliance Northwest Limited

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
12 Jan 2026, 23:59

Related lots

Lot 2 - South Lancashire

Contract period

Ends
31 Jan 2028, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2030, 23:59

Standstill Period

Ends
9 Jan 2026, 23:59

Recorded locations

  • Buyer location · Preston · UKD45 · PR1 0LD · United Kingdom
  • Delivery location · UKC · United Kingdom
  • Delivery location · UKD4 · United Kingdom
  • Delivery location · UKD · United Kingdom
  • Delivery location · UKE · United Kingdom
  • Delivery location · UKF · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UKH · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04f9ef-2025-12-29T15:13:17ZPreliminary market engagement notice on Find a Tender ·