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PROCUREMENT OPPORTUNITY

Framework Agreement for Holiday, Activities and Food (HAF) Programme 2025

Southend-on-Sea City Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 23:17.

Opportunity overview

The Healthy Activities and Food programme (HAF) has been funded by the Department for Education to deliver activities and food to vulnerable children during school holiday periods. The provision must be used to provide access to holiday activity programmes as follows: - At least 4 hours for 4 days a week for 4 weeks the Summer, and a week in Easter and a week at Christmas - Inclusive and accessible provision - Provision offered to all Benefits related FSM children of statutory school age in Southend-on-Sea. The minimum standards for the delivery of highquality provision include healthy food (meeting the school food standards) enriching activities, physical activities, nutritional education, and for children to: • Eat more healthily • Be more active • Take part in engaging and enriching activities • Be safe and not isolated •Have greater knowledge of health and nutrition • Be more engaged with school and other services • Have greater knowledge and awareness of the holiday club provision

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

ACTIVE ACADEMY SOUTHEND LIMITED

Matched by number
Shared published award value
£5m
Awarded
19 Nov 2025
Suppliers
One of 10 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 16316212
Location
Leigh-On-Sea, UKH31, SS9 1PR, United Kingdom

ATF SOUTHEND

Match pending…
Shared published award value
£5m
Awarded
19 Nov 2025
Suppliers
One of 10 awarded suppliers
Award ID
1
Status
active
Identifier
GB-CHC 1183471
Location
Southend on Sea, UKH31, SS2 5SP, United Kingdom

MEGA CAMPS LTD

Matched by number
Shared published award value
£5m
Awarded
19 Nov 2025
Suppliers
One of 10 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 08394559
Location
Southend-On-Sea, UKH31, SS1 1EA, United Kingdom

MINI CHAMPS LTD

Matched by number
Shared published award value
£5m
Awarded
19 Nov 2025
Suppliers
One of 10 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 15167522
Location
Leigh-On-Sea, UKH31, SS9 5EU, United Kingdom

SILVERBIRCH ANIMAL THERAPY S.A.T CIC

Matched by number
Shared published award value
£5m
Awarded
19 Nov 2025
Suppliers
One of 10 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 14027594
Location
Leigh-On-Sea, UKH37, SS9 5DE, United Kingdom

SOUTHEND ASSOCIATION OF VOLUNTARY SERVICES

Matched by number
Shared published award value
£5m
Awarded
19 Nov 2025
Suppliers
One of 10 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 03351855
Location
Southend On Sea, UKH31, SS1 1BW, United Kingdom

SOUTHEND EAST COMMUNITY ACADEMY TRUST

Matched by number
Shared published award value
£5m
Awarded
19 Nov 2025
Suppliers
One of 10 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 07825856
Location
Southend-On-Sea, UKH31, SS3 9NP, United Kingdom

SOUTHEND UNITED COMMUNITY FOUNDATION

Matched by number
Shared published award value
£5m
Awarded
19 Nov 2025
Suppliers
One of 10 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 05074505
Location
Southend On Sea, UKH31, SS2 6NQ, United Kingdom

SSS ESSEX LTD

Matched by number
Shared published award value
£5m
Awarded
19 Nov 2025
Suppliers
One of 10 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 10090526
Location
Watford, UKH23, WD18 9SB, United Kingdom

THE FUTURE OF SPORT CIC

Matched by number
Shared published award value
£5m
Awarded
19 Nov 2025
Suppliers
One of 10 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 14998380
Location
Southend-On-Sea, UKH31, SS3 9LF, United Kingdom

Classification

  • CPV85000000 — Health and social work services
  • CPV98000000 — Other community, social and personal services

Lots

  • Lot 1£4.2m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN773627
Status
complete
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
30 Jan 2026, 23:59

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
closed
Method
withoutReopeningCompetition
Description
Suppliers must meet the minimum required selection criteria for entry onto the Framework Agreement and maintain the requisite criteria throughout the duration of the Contract. There are no other restrictions on who can or cannot join the Framework Agreement and Suppliers may apply to join at any time during the lifetime of the Framework Agreement Period as entry remains open throughout this period.
Is Open Framework Scheme
Yes
Open Framework Scheme End Date
30 Nov 2031, 23:59

Expected award period

Ends
24 Oct 2025, 23:59

Tender Period

Ends
12 Sept 2025, 12:00

Communication

Future Notice Date
1 May 2025, 23:59

Enquiry period

Ends
29 Aug 2025, 12:00

Special regime

lightTouch

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
4,200,000
Currency
GBP
Including VAT
5,040,000

Renewal

Description
There is an option to extend until 30th November 2031, or any part thereof, this is subject to demand continued funding.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Quality - Technical Questionnaire responses
Type
quality

Numbers

Entry 1
Number
100
Weight
percentageExact

Contract period

Ends
30 Nov 2028, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
30 Nov 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH31
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKH31
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKH31
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85000000
Scheme
CPV
Description
Health and social work services
Entry 2
Id
98000000
Scheme
CPV
Description
Other community, social and personal services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
047448-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
8 Aug 2025, 18:39

Planning and budget

Documents

Entry 1
Id
011518-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
27 Mar 2025, 12:02
Entry 2
Id
016234-2025
Format
text/html
Notice Type
UK1
Description
Pipeline notice on Find a Tender
Document Type
plannedProcurementNotice
Published
22 Apr 2025, 13:44

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
25 Apr 2025, 23:59
Description
The market engagement event will be a face to face meeting at the Civic Centre in Southend-on-Sea where an overview of the services and procurement timeline and process will be presented. Expressions of interest to attend this event should be sent to meganhunt@southend.gov.uk and an invitation will be sent to attend the event. This is likely to be on the 23rd April from 10-12pm (please note this is subject to change)

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PJDT-6566-GZNX
Name
Southend-on-Sea City Council

Roles

buyer

Address

Region
UKH31
Country
GB
Locality
Southend On Sea
Postal Code
SS2 6FA
Country Name
United Kingdom
Street Address
Civic Centre, Victoria Avenue, Southend On Sea, Essex

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PJDT-6566-GZNX
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-16316212
Name
ACTIVE ACADEMY SOUTHEND LIMITED

Roles

supplier
tenderer

Address

Region
UKH31
Country
GB
Locality
Leigh-On-Sea
Postal Code
SS9 1PR
Country Name
United Kingdom
Street Address
Unit 14 Leighcliff Building

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
16316212
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PHMM-6166-GLLH
Scheme
GB-PPON
Organisation 3
Id
GB-CHC-1183471
Name
ATF SOUTHEND

Roles

supplier
tenderer

Address

Region
UKH31
Country
GB
Locality
Southend on Sea
Postal Code
SS2 5SP
Country Name
United Kingdom
Street Address
Victoria Plaza

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
1183471
Scheme
GB-CHC

Contact

Additional Identifiers

Entry 1
Id
PLBR-1732-TZVP
Scheme
GB-PPON
Organisation 4
Id
GB-COH-08394559
Name
MEGA CAMPS LTD

Roles

supplier
tenderer

Address

Region
UKH31
Country
GB
Locality
Southend-On-Sea
Postal Code
SS1 1EA
Country Name
United Kingdom
Street Address
1 Royal Terrace

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
08394559
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PNYT-7198-JQCP
Scheme
GB-PPON
Organisation 5
Id
GB-COH-15167522
Name
MINI CHAMPS LTD

Roles

supplier
tenderer

Address

Region
UKH31
Country
GB
Locality
Leigh-On-Sea
Postal Code
SS9 5EU
Country Name
United Kingdom
Street Address
14 Belgrave Close

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
15167522
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PBHT-6388-WTYM
Scheme
GB-PPON
Organisation 6
Id
GB-COH-03351855
Name
SOUTHEND ASSOCIATION OF VOLUNTARY SERVICES

Roles

supplier
tenderer

Address

Region
UKH31
Country
GB
Locality
Southend On Sea
Postal Code
SS1 1BW
Country Name
United Kingdom
Street Address
29-31 Alexandra St

Details

Vcse
Yes
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
03351855
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PBWH-7844-TTLY
Scheme
GB-PPON
Organisation 7
Id
GB-COH-07825856
Name
SOUTHEND EAST COMMUNITY ACADEMY TRUST

Roles

supplier
tenderer

Address

Region
UKH31
Country
GB
Locality
Southend-On-Sea
Postal Code
SS3 9NP
Country Name
United Kingdom
Street Address
Secat House Delaware Road

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
07825856
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PTVZ-3778-YCDL
Scheme
GB-PPON
Organisation 8
Id
GB-COH-14027594
Name
SILVERBIRCH ANIMAL THERAPY S.A.T CIC

Roles

supplier
tenderer

Address

Region
UKH37
Country
GB
Locality
Leigh-On-Sea
Postal Code
SS9 5DE
Country Name
United Kingdom
Street Address
Silverbirch Farm

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
14027594
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PVGY-4999-RQDT
Scheme
GB-PPON
Organisation 9
Id
GB-COH-05074505
Name
SOUTHEND UNITED COMMUNITY FOUNDATION

Roles

supplier
tenderer

Address

Region
UKH31
Country
GB
Locality
Southend On Sea
Postal Code
SS2 6NQ
Country Name
United Kingdom
Street Address
Roots Hall Football Ground

Details

Vcse
Yes
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
05074505
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PCXQ-2411-ZBMD
Scheme
GB-PPON
Organisation 10
Id
GB-COH-10090526
Name
SSS ESSEX LTD

Roles

supplier
tenderer

Address

Region
UKH23
Country
GB
Locality
Watford
Postal Code
WD18 9SB
Country Name
United Kingdom
Street Address
39 The Metro Centre

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
10090526
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PYRD-5187-BJQD
Scheme
GB-PPON
Organisation 11
Id
GB-COH-14998380
Name
THE FUTURE OF SPORT CIC

Roles

supplier
tenderer

Address

Region
UKH31
Country
GB
Locality
Southend-On-Sea
Postal Code
SS3 9LF
Country Name
United Kingdom
Street Address
125 Richmond Avenue

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
14998380
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PLCL-3348-YTNQ
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
19 Nov 2025, 00:00
Title
Holiday, Activities and Food (HAF) Programme
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
20 Nov 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH31
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85000000
Scheme
CPV
Description
Health and social work services
Entry 2
Id
98000000
Scheme
CPV
Description
Other community, social and personal services

Value

Currency
GBP
Including VAT
5,040,000

Renewal

Description
There is an option to extend until 30th November 2031, or any part thereof, this is subject to demand continued funding.

Documents

Entry 1
Id
076191-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
21 Nov 2025, 16:38

Suppliers

Supplier 1
Id
GB-COH-16316212
Name
ACTIVE ACADEMY SOUTHEND LIMITED
Supplier 2
Id
GB-CHC-1183471
Name
ATF SOUTHEND
Supplier 3
Id
GB-COH-08394559
Name
MEGA CAMPS LTD
Supplier 4
Id
GB-COH-15167522
Name
MINI CHAMPS LTD
Supplier 5
Id
GB-COH-03351855
Name
SOUTHEND ASSOCIATION OF VOLUNTARY SERVICES
Supplier 6
Id
GB-COH-07825856
Name
SOUTHEND EAST COMMUNITY ACADEMY TRUST
Supplier 7
Id
GB-COH-14027594
Name
SILVERBIRCH ANIMAL THERAPY S.A.T CIC
Supplier 8
Id
GB-COH-05074505
Name
SOUTHEND UNITED COMMUNITY FOUNDATION
Supplier 9
Id
GB-COH-10090526
Name
SSS ESSEX LTD
Supplier 10
Id
GB-COH-14998380
Name
THE FUTURE OF SPORT CIC

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
28 Nov 2025, 23:59

Related lots

1

Contract period

Ends
30 Nov 2028, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
30 Nov 2031, 23:59

Recorded locations

  • Buyer location · Southend On Sea · UKH31 · SS2 6FA · United Kingdom
  • Delivery location · UKH31 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04f969-2025-11-21T16:38:30ZPreliminary market engagement notice on Find a Tender ·