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PROCUREMENT OPPORTUNITY

Provision of Hard Facilities Management Services for the British Embassy in Washington

Foreign, Commonwealth and Development Office · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 23:13.

Opportunity overview

This procurement is being conducted under the Procurement Act 2023 using the Competitive Flexible Procedure. This competitive flexible procedure will be conducted is a multi-stage process. Stage 1: Participation phase (PSQ stage) Stage 2: ITT Stage Stage 3: Site Visit Stage 4: Negotiation Stage 5: Invitation to Submit Subsequent Tenders Stage 6: Best and final offers (BAFO) Stage 7: Award of Final Tender

Classification

  • CPV50000000 — Repair and maintenance services
  • CPV79993100 — Facilities management services

Lots

  • Lot 1£4.3m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CPG/12141/2025
Status
cancelled
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Competitive flexible procedure
Expression Of Interest Deadline
20 Jun 2025, 23:59

Procedure

Features
Stage 1: Participation phase (PSQ stage) Stage 2: ITT Stage Stage 3: Site Visit Stage 4: Negotiation Stage 5: Invitation to Submit Subsequent Tenders Stage 6: Best and final offers (BAFO) Stage 7: Award of Final Tender

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
29 Jul 2025, 23:59

Expected award period

Ends
28 Jul 2025, 23:59

Communication

Future Notice Date
26 May 2025, 23:59

Enquiry period

Ends
3 Jun 2025, 23:59

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Renewal
Yes

Value

Amount
4,257,090.15
Currency
GBP
Including VAT
4,257,090.15

Renewal

Description
Optional extension 5+1+1 inluded in the original tender. Extensions will be actioned with Supplier and Authority's agreement.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Qualification
Type
quality
Description
Pass/Fail

Numbers

Entry 1
Number
0.01
Weight
percentageExact
Criterion 2
Name
Technical
Type
quality
Description
100%

Numbers

Entry 1
Number
99.99
Weight
percentageExact

Contract period

Ends
28 Feb 2031, 23:59
Starts
1 Mar 2026, 00:00
Max Extent Date
29 Feb 2032, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
US
Country
US
Country Name
United States
Entry 2
Region
US
Country
US
Country Name
United States
Entry 3
Region
US
Country
US
Country Name
United States

Additional Classifications

Entry 1
Id
79993100
Scheme
CPV
Description
Facilities management services
Entry 2
Id
50000000
Scheme
CPV
Description
Repair and maintenance services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
future
Document Type
biddingDocuments
Access Details
Through the Jaggaer e-Portal (ATT1-Cover Letter)
Entry 3
Id
027526-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
26 May 2025, 19:36
Entry 4
Id
052616-2025
Format
text/html
Notice Type
UK12
Description
Procurement termination notice on Find a Tender
Document Type
tenderCancellationNotice
Published
29 Aug 2025, 17:56

Planning and budget

Documents

Entry 1
Id
011346-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
26 Mar 2025, 14:33
Entry 2
Id
025281-2025
Format
text/html
Notice Type
UK1
Description
Pipeline notice on Find a Tender
Document Type
plannedProcurementNotice
Published
22 May 2025, 16:42

Milestones

Entry 1
Id
engagement
Type
engagement
Status
met
Date Met
4 Dec 2024, 00:00
Description
The central objective of the market engagement event is to provide further details on the scope of requirements and planned procurement activities, to gather feedback from the market and to gain market insight on the capabilities, capacity and interest in the region. FCDO invites interested suppliers to attend an Early Market Engagement (EME) session relating to the provision of Hard Facilities Management Services and associated future procurements. This EME took place 15:00-16:30 UK time (10:00 – 11:30am EST) on Wednesday 4 December 2024 and was online via Microsoft Teams, with representation from the project team in Washington DC, Estates, Security and Network Directorate (ESND) and FCDO Commercial. This EME event is an opportunity for prospective suppliers to understand current planning for the provision of Hard Facilities Management Services for the British Embassy in Washington DC, to ask questions, and to provide feedback on the scope of requirement and procurement process. The FCDO makes no obligations or undertakings in any way to: a) Commence any procurement activity; or b) accept any PIN information received from suppliers; or c) any other commitment to suppliers whatsoever, including any intention to form a contract with any supplier for provision of this, or any other, future tender opportunity. 2. Costs of preparing the response All costs relating to the preparation and submission of a response are the sole responsibility of the supplier. The FCDO shall not pay the supplier, wholly or in part, for its response to this PIN. 3. Suppliers to inform themselves. The FCDO has taken all reasonable care to ensure that the PIN is accurate; however, the FCDO gives no representation or warranty as to the accuracy or sufficiency of the contained information.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PXRR-8771-PHVX
Name
Foreign, Commonwealth and Development Office

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
London
Postal Code
SW1A 2AH
Country Name
United Kingdom
Street Address
King Charles Street

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PXRR-8771-PHVX
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Status
cancelled
Status Details
On behalf of the British Embassy in Washington DC, we regret to inform that ITT_7181 - Provision of Hard Facilities Management Services for the British Embassy in Washington will need to be cancelled and restarted due to the opportunity value being advertised at an underestimated amount. To comply with The Procurement Act 2023 regulations, this means we will have to restart the process with advertising the correct estimated value. As a consequence of this, the FCDO will no longer be proceeding with the current procurement process, however, the procurement for Provision of Hard Facilities Management Services for the British Embassy in Washington will be re-tendered and re-advertised as soon as possible. All bidders participating in the previous tender and any other potential suppliers will be invited to bid again to ensure fairness in the process. We regret the inconvenience which this may cause and highly appreciate the time and effort given in participating in the ITT stage. Kind Regards, AME Procurement Team
Final Status Date
29 Aug 2025, 00:00

Related lots

1

Recorded locations

  • Buyer location · London · UKI32 · SW1A 2AH · United Kingdom
  • Delivery location · US · United States

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04f8fc-2025-08-29T17:56:17+01:00Preliminary market engagement notice on Find a Tender ·