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PROCUREMENT OPPORTUNITY

Provision of Support & Maintenance of the Idox Electronic Documents Records Management System

Caerphilly County Borough Council · Transparency notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 23:00.

Opportunity overview

Award of contract via Direct Award to IDOX Ltd for the Provision of Support & Maintenance of the Idox Electronic Documents Records Management System. The Council requires the maintenance of this system to be renewed for a period of 12 months with an option to extend for a further 12 months whilst the information is moved to the Council's SharePoint site.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

IDOX Software Ltd

Matched by exact name
Published award value
£38.8k
Awarded
26 Mar 2025
Award ID
1
Status
active
Identifier
GB-PPON PYXN-6943-DMZG
Location
Woking, UKJ25, GU21 5SB, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PROC262
Status
complete
Procurement Method
direct
Procurement Method Details
Below threshold - without competition

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWHP-2369-JPYL
Name
Caerphilly County Borough Council

Roles

buyer

Address

Region
UKL16
Country
GB
Locality
Hengoed
Postal Code
CF82 7PG
Country Name
United Kingdom
Street Address
Penallta House, Tredomen Park

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PWHP-2369-JPYL
Scheme
GB-PPON

Contact

Name
Jessica Thomas
Telephone
+441443863382
Organisation 2
Id
GB-PPON-PYXN-6943-DMZG
Name
IDOX Software Ltd

Roles

supplier

Address

Region
UKJ25
Country
GB
Locality
Woking
Postal Code
GU21 5SB
Country Name
United Kingdom
Street Address
Unit 5, Woking 8, Forsyth Road

Details

Vcse
No
Scale
large

Identifier

Id
PYXN-6943-DMZG
Scheme
GB-PPON

Contact

Telephone
07795122478

Award information

Award 1
Id
1
Date
26 Mar 2025, 00:00
Title
Provision of Support & Maintenance of the Idox Electronic Documents Records Management System
Status
active
Has Renewal
Yes
Above Threshold
No
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL16
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Value

Amount
38,755
Currency
GBP
Including VAT
46,506

Renewal

Description
Option to extend for one further period of 12 months if the Council still requires this service.

Documents

Entry 1
Id
011061-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
25 Mar 2025, 10:51
Entry 2
Id
012757-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
3 Apr 2025, 11:37

Suppliers

Supplier 1
Id
GB-PPON-PYXN-6943-DMZG
Name
IDOX Software Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
16 Apr 2025, 23:59

Related lots

1

Contract period

Ends
31 Mar 2026, 23:59
Starts
17 Apr 2025, 00:00
Max Extent Date
31 Mar 2027, 23:59

Recorded locations

  • Buyer location · Hengoed · UKL16 · CF82 7PG · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04f84a-2025-04-03T11:37:47+01:00Transparency notice on Find a Tender ·