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PROCUREMENT OPPORTUNITY

70154 - Education Management System (EMS) for the Education Authority

the Education Authority · compiled

Tender information last checkedLast checked 29 Sept 2026, 22:54.

Opportunity overview

Provision of an Education Management System for the Education Authority.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

MRI Community Software Limited

Match pending…
Contract value
£4m
Awarded
Not supplied
Contract signed
15 Nov 2016
Award ID
010760-2025-1
Status
active
Location
London, UK, EC2V 8EA, United Kingdom

Classification

  • CPV48000000 — Software package and information systems
  • CPV48100000 — Industry specific software package
  • CPV48190000 — Educational software package
  • CPV48300000 — Document creation, drawing, imaging, scheduling and productivity software package
  • CPV48310000 — Document creation software package
  • CPV48311000 — Document management software package
  • CPV48600000 — Database and operating software package
  • CPV48610000 — Database systems
  • CPV48611000 — Database software package

Lots

  • Provision of an Education Management System for the Education Authority. Additional information: EA originally awarded contract 70154 for period 01/04/2018 – 31/03/2023 which included the built in optional 2 year extension taken between 01/04/2023 – 31/03/2025. EA now propose a further 3 year extension to run from 01/04/2025 – 31/03/2028 which requires an additional contract value to the current contract (an additional £1,110,000.00) (overall revised contract value will then be £3,972,276.15). . . NB - The award of the contract modification cannot be confirmed until EA has received Business Case approval from the Department of Education.. . NB2 - Please also note that the Contract was originally awarded to “Capita One Ltd” who have been recently acquired by “MRI Community Software Ltd”. For clarity EA will be contracting with MRI Community Software Ltd for this contract going forward..Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04f795
Status
complete
Procurement Method
limited
Main Procurement Category
goods
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
This modification for an additional 3 years support and maintenance, and an increase to the overall contract value of £1.1m meet the conditions of Reg 72(1)(c) that states: (c) where all of the following conditions are fulfilled: — (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (ii) the modification does not alter the overall nature of the contract; (iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement. • This modification is now required as a consequence of the EdIS procurement competition to deliver a replacement EMS solution being terminated with no suitable solution identified. EA requires continued use of the current solution until such times as a replacement is procured, developed, tested and goes live; • This modification does not alter the overall nature of the contract as no new conditions or services are being delivered; and The increase of a further £1.1m is less than 50% of the original overall contract value. (The original contract value being £2.5m)

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
48000000
Scheme
CPV
Description
Software package and information systems

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Has Options
Yes
Description
Provision of an Education Management System for the Education Authority. Additional information: EA originally awarded contract 70154 for period 01/04/2018 – 31/03/2023 which included the built in optional 2 year extension taken between 01/04/2023 – 31/03/2025. EA now propose a further 3 year extension to run from 01/04/2025 – 31/03/2028 which requires an additional contract value to the current contract (an additional £1,110,000.00) (overall revised contract value will then be £3,972,276.15). . . NB - The award of the contract modification cannot be confirmed until EA has received Business Case approval from the Department of Education.. . NB2 - Please also note that the Contract was originally awarded to “Capita One Ltd” who have been recently acquired by “MRI Community Software Ltd”. For clarity EA will be contracting with MRI Community Software Ltd for this contract going forward..

Options

Description
Contract was awarded for 5 year period 01 April 2018 - 31 March 2023 with option of a further 2 periods of 12 month extension.

Award criteria

Criteria

Criterion 1
Name
System Specification and Interfaces
Type
quality
Description
30
Criterion 2
Name
Methodology - Contract Award to April 2018 to include Implementation, Migration and Training
Type
quality
Description
15
Criterion 3
Name
Methodology - Ongoing Maintenance and Support, April 2018 - March 2023
Type
quality
Description
5
Criterion 4
Name
Cost
Type
cost
Description
50

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN

Additional Classifications

Entry 1
Id
48300000
Scheme
CPV
Description
Document creation, drawing, imaging, scheduling and productivity software package
Entry 2
Id
48310000
Scheme
CPV
Description
Document creation software package
Entry 3
Id
48311000
Scheme
CPV
Description
Document management software package
Entry 4
Id
48100000
Scheme
CPV
Description
Industry specific software package
Entry 5
Id
48190000
Scheme
CPV
Description
Educational software package
Entry 6
Id
48600000
Scheme
CPV
Description
Database and operating software package
Entry 7
Id
48610000
Scheme
CPV
Description
Database systems
Entry 8
Id
48611000
Scheme
CPV
Description
Database software package

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-84187
Name
the Education Authority

Roles

buyer

Address

Region
UK
Locality
Belfast
Postal Code
BT1 2NQ
Country Name
United Kingdom
Street Address
40 Academy Street

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
the Education Authority

Contact

Name
ict.procureeani.org.uk
Organisation 2
Id
GB-FTS-141512
Name
MRI Community Software Limited

Roles

supplier

Address

Region
UK
Locality
London
Postal Code
EC2V 8EA
Country Name
United Kingdom
Street Address
9 King Street

Details

Scale
large

Identifier

Legal Name
MRI Community Software Limited

Contact

Organisation 3
Id
GB-FTS-137464
Name
The UK does not have any such review bodies with responsibilities for appeal/mediation procedures.

Roles

reviewBody

Address

Locality
Belfast
Country Name
United Kingdom

Identifier

Legal Name
The UK does not have any such review bodies with responsibilities for appeal/mediation procedures.

Award information

Award 1
Id
010760-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-141512
Name
MRI Community Software Limited

Related lots

1

Contracts and changes

Entry 1
Id
010760-2025-1
Status
active
Award ID
010760-2025-1
Date Signed
15 Nov 2016, 00:00

Value

Amount
3,972,276.15
Currency
GBP

Recorded locations

  • Buyer location · Belfast · UK · BT1 2NQ · United Kingdom
  • Delivery location · UKN

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04f795-2025-03-21T16:01:22Zcompiled ·