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PROCUREMENT OPPORTUNITY

National Fleet Management System

The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS) · compiled

Tender information last checkedLast checked 29 Sept 2026, 23:08.

Opportunity overview

The procurement of a Fleet Management System is being undertaken by the Common Services Agency, more commonly known as NHS National Services Scotland (NSS) on its own behalf and on behalf of all entitles constituted pursuant to the National Health Service (Scotland) Act 1978 (Health Boards).

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Insight Direct (UK) Ltd

Matched by exact name
Contract value
£295.1k
Awarded
Not supplied
Contract signed
28 Sept 2025
Award ID
061965-2025-1
Status
active
Location
Sheffield, UKE32, S1 2JX, United Kingdom

Classification

  • CPV72000000 — IT services: consulting, software development, Internet and support
  • CPV42961300 — Vehicle location system
  • CPV48000000 — Software package and information systems
  • CPV50111100 — Vehicle-fleet management services
  • CPV72260000 — Software-related services
  • CPV72416000 — Application service providers

Lots

  • The procurement of a Fleet Management System is being undertaken by the Common Services Agency, more commonly known as NHS National Services Scotland (NSS) on its own behalf and on behalf of all entitles constituted pursuant to the National Health Service (Scotland) Act 1978 (Health Boards). The services may cover 5000 vehicles and pieces of associated equipment. Potentially between 150 and 200 Type A Users, and between 60 & 120 concurrent Type A Users. NSS are looking for a 2 year agreement, with an option to extend for 3 years on a year by year basis.£375k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
NP503524
Status
complete
Has Recurrence
No
Review Details
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts: An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
22 Apr 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
22 Apr 2025, 12:00

Tender Period

Ends
22 Apr 2025, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Submission terms

Languages

en

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
economic
Description
SPD Q.4B.1.1: Bidders are required to provide statement of accounts or extracts relating to their business for the previous 3 years. Where any are risks identified by NSS as part of the due diligence carried out on the above information NSS may require Bidders to provide additional information to demonstrate financial standing. Additional information can include but not be limited to: - parent company accounts (if applicable) - deeds of guarantee - bankers statements and references - accountants’ references - management accounts - financial projections, including cash flow forecasts - details and evidence of previous contracts, including contract values - capital availability. Bidders who cannot provide suitable evidence of a secure financial standing may be excluded from the procurement. Q.4B.5.1 and Q.4B.5.2: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employers liability insurance: 5 000 000 GBP; Public liability insurance: 1 000 000 GBP; Professional indemnity insurance: 1 000 000 GBP

Applies To

supplier
Criterion 2
Type
technical
Description
4C.1.2 Please provide details of three relevant examples of services carried out during the last three years. 4.C.2 Bidders are required to confirm compliance with standards, such as ISO or equivalent, set by technical bodies, especially those responsible for quality control. Please provide examples such as the following: - Cyber Essentials - ISO 9001 - Quality Management Systems - ISO 27001 - Information Security Management - ISO 27017 - Code of practice for information security controls - ISO 27018 - Code of practice for protection of personally identifiable information (PII) in public clouds acting as PII processors - UK Government 14 Cloud Security Principles Please state the relevance of any such educational and professional qualifications. 4C.6: Bidders will be required to confirm that they and/or the service provider have relevant educational and professional qualifications such as the following: ISO27001 or equivalent ITIL qualifications [Helpdesk, etc] or equivalent other professional qualifications relevant to the Services outlined in the Contract Notice. And: 4C.6.1: Bidders will be required to confirm that they and/or the service provider's managerial staff have relevant educational and professional qualifications such as the following: ISO27001 or equivalent ITIL qualifications [Helpdesk, etc] or equivalent other professional qualifications relevant to the Services outlined in the Contract Notice. 4C.10: Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
The procurement of a Fleet Management System is being undertaken by the Common Services Agency, more commonly known as NHS National Services Scotland (NSS) on its own behalf and on behalf of all entitles constituted pursuant to the National Health Service (Scotland) Act 1978 (Health Boards). The services may cover 5000 vehicles and pieces of associated equipment. Potentially between 150 and 200 Type A Users, and between 60 & 120 concurrent Type A Users. NSS are looking for a 2 year agreement, with an option to extend for 3 years on a year by year basis.

Value

Amount
375,000
Currency
GBP

Renewal

Description
There is an option to extend by three (3) twelve (12) month extensions.

Award criteria

Criteria

Criterion 1
Name
Functional Requirements
Type
quality
Description
50
Criterion 2
Name
Non-Functional Requirements
Type
quality
Description
10
Criterion 3
Type
price
Description
40

Contract period

Duration In Days
720

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM
Entry 2
Region
UKM

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 2
Id
50111100
Scheme
CPV
Description
Vehicle-fleet management services
Entry 3
Id
42961300
Scheme
CPV
Description
Vehicle location system
Entry 4
Id
72260000
Scheme
CPV
Description
Software-related services
Entry 5
Id
72416000
Scheme
CPV
Description
Application service providers

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-115937
Name
The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)

Roles

buyer
centralPurchasingBody

Address

Region
UKM
Locality
Edinburgh
Postal Code
EH12 9EB
Country Name
United Kingdom
Street Address
1 South Gyle Crescent

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
07
Scheme
COFOG
Description
Health

Identifier

Legal Name
The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)

Contact

Telephone
+44 1312756000
Organisation 2
Id
GB-FTS-324
Name
Sheriff Court House

Roles

reviewBody

Address

Locality
Edinburgh
Postal Code
EH1 1LB
Country Name
United Kingdom
Street Address
27 Chambers Street

Identifier

Legal Name
Sheriff Court House
Organisation 3
Id
GB-FTS-162942
Name
Insight Direct (UK) Ltd

Roles

supplier

Address

Region
UKE32
Locality
Sheffield
Postal Code
S1 2JX
Country Name
United Kingdom
Street Address
1st Floor St Paul's Place,, 121 Norfolk Street,

Details

Scale
large

Identifier

Legal Name
Insight Direct (UK) Ltd

Contact

Telephone
+44 1617728603

Award information

Award 1
Id
061965-2025-1
Status
active
Has Subcontracting
Yes

Suppliers

Supplier 1
Id
GB-FTS-162942
Name
Insight Direct (UK) Ltd

Related lots

1

Subcontracting

Description
The software aspect will be subcontracted from Insight Direct (UK) Ltd to Jaama Ltd.

Contracts and changes

Entry 1
Id
061965-2025-1
Status
active
Award ID
061965-2025-1
Date Signed
29 Sept 2025, 00:00

Value

Amount
295,104
Currency
GBP

Recorded locations

  • Buyer location · Edinburgh · UKM · EH12 9EB · United Kingdom
  • Delivery location · UKM

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04f772-2025-10-03T08:41:04+01:00compiled ·