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PROCUREMENT OPPORTUNITY

Day Opportunities Framework for the Provision of Community Based Activities for Adults

London Borough of Brent · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 23:06.

Opportunity overview

A Day Opportunity is defined as a service or community activity provided for the purpose of delivering outcomes specified in an individual’s support plan. Light Touch Open Framework for the provision of community-based activities for people over 18 and who are eligible for Adult Social Care support. This includes people with a Learning Disability and/or Autism, Mental Health needs, Physical Disabilities and Older People including those with dementia. In addition to meeting people’s assessed social care needs, the focus of the activities is to facilitate the development of natural support networks and community participation within accessible community spaces. The Council is conducting this procurement using a Competitive Flexible procedure to set up a Light Touch Open Framework in accordance with the requirements of the Act for the purpose of procuring the Services described further in the Specification. There are no limits to the maximum number of suppliers on the framework. The Council has fixed the prices of the Services procured under the Framework. The rate includes not only frontline staff costs but all other direct and indirect costs associated with the delivery of the service (excluding VAT).

Classification

  • CPV85312100 — Daycare services

Lots

  • Lot 1£21.8m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ASCH-2425-001
Status
active
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
London Tenders Portal will be used to administrate the procurement process, including for: • Access to and issue of Procurement Selection Questionnaire (PSQ) and draft Invitation to Tender documentation • Pre-tender submission clarification requests and response • PSQ and Tender submission • Tender opening and access to responses • Post-tender submission clarification requests and response • Award decision notification and feedback. https://www.londontenders.org Direct link: https://procontract.due-north.com/Advert?advertId=42a97bea-b9b8-f011-813a-005056b64545&p=2241eb95-058a-e511-80f7-000c29c9ba21
Procurement Method Details
Competitive flexible procedure

Procedure

Features
The Council will establish the Light Touch Framework Agreement via a Competitive Flexible Procedure two stage procurement process in accordance with the relevant regulations contained within the Procurement Act 23 that apply to Light Touch Contracts services and establishment & operation of Open Frameworks. A two stage process is summarised below: • Stage 1: Tenderers will complete a series of pass/fail questions and scored questions within the Procurement Specific Questionnaire to identify organisations meeting the Council's financial standing requirements, technical capability and technical expertise. • Stage 2: Successful shortlisted Tenderers will be invited to complete the Invitation to Tender which will include scored questions against the specified quality/technical, social value and price criteria and completion of tender documents. In order to pass stage 1, suppliers must be located and delivered within the geographical boundary of Brent but can be provided outside of the borough in the following neighbouring boroughs: Barnet, Harrow, Ealing, Hammersmith and Fulham, Kensington and Chelsea, Westminster or Camden where required. This will accommodate customers who live near Brent’s boundaries and for whom travel outside of the borough is convenient.

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
19 Nov 2026, 23:59

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
closed
Method
withoutReopeningCompetition
Description
The framework will be re-opened annually during its term, in order to admit new suppliers. The Council have included the option to extend the term of successive frameworks by one year. The Council reserves the right to reopen the framework at the Council’s discretion. This will be achieved by publishing a new tender notice inviting expressions of interest from potential suppliers for the provision of the Services under the existing framework. The framework will continue on the same or substantially the same terms as this framework agreement and the competition will adopt the same or substantially the same conditions of participation and award criteria as those followed for the appointment of the Framework Providers. The Provider shall not be required to submit a tender and can remain on the framework unless otherwise they request to leave the framework with agreement between the parties. Where providers are unsuccessful, they can apply to join again when the Framework is re-opened annually to gain a place. The Council will award Call-Off Contracts without competition between providers on the Framework as fully described in the Call-off procedure which contains the brokerage process for the Services. The Framework will be used for all placements made after the contract start date. Once a provider is on the Framework Agreement, call-off orders for new work will be placed with one of the awarded providers based on service user choice. The allocated worker will provide service users information about which services are available to meet their assessed needs, to allow people to exercise their choice. As part of this process when a referral is made, the Provider will undertake an assessment of the service user to ensure they can meet the required outcomes. Existing packages/placements will not be reprocured in order to limit disruption to current users. Where current providers are successful in joining the framework, existing day care packages will be brought under the framework at the point of annual review, should the service user wish to remain in their placement. There are no limits to the maximum number of suppliers on the framework.
Is Open Framework Scheme
Yes
Open Framework Scheme End Date
31 Mar 2034, 23:59

Expected award period

Ends
27 Apr 2026, 23:59

Tender Period

Ends
19 Dec 2025, 13:00

Communication

Future Notice Date
3 May 2025, 00:59

Enquiry period

Ends
12 Dec 2025, 23:59

Special regime

lightTouch

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
21,789,664
Currency
GBP
Including VAT
26,147,597

Renewal

Description
The framework will be re-opened annually during its term, in order to admit new suppliers. The Council have included the option to extend the term of successive frameworks by one year. The Council reserves the right to reopen the framework at the Council’s discretion.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
85
Weight
percentageExact
Criterion 2
Name
Social Value
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Name
Price
Type
price

Numbers

Entry 1
Number
5
Weight
percentageExact

Contract period

Ends
31 May 2027, 23:59
Starts
1 Jun 2026, 00:00
Max Extent Date
31 May 2033, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85312100
Scheme
CPV
Description
Daycare services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
075629-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
20 Nov 2025, 12:33

Planning and budget

Documents

Entry 1
Id
010578-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
21 Mar 2025, 10:02

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
21 Apr 2025, 00:59
Description
Brent Council will be creating a Day Opportunities Framework Agreement for the provision of community-based activities for people over 18 and who are eligible for Adult Social Care support. This includes people with a Learning Disability and/or Autism, Mental Health needs, Physical Disabilities and Older People including those with dementia. The Council are interested in receiving feedback from suppliers on a number of areas to inform the final specification and procurement approach including session model, payment approach, procurement process and general questions to aid our understanding of the market. A questionnaire has been developed and attached to the London Tenders Portal for you to download and submit your questionnaire in order to provide your views. The Council encourage you to register and express an interest in the market engagement opportunity as it is envisaged the procurement process will commence in May 2025. The deadline for the completed questionnaire is 1pm, 20/04/2025.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PQVJ-5248-JQQY
Name
London Borough of Brent

Roles

buyer

Address

Region
UKI72
Country
GB
Locality
Wembley
Postal Code
HA9 0FJ
Country Name
United Kingdom
Street Address
Brent Civic Centre

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PQVJ-5248-JQQY
Scheme
GB-PPON

Contact

Name
Bhavin Mistry
Telephone
020 8937 3615

Recorded locations

  • Buyer location · Wembley · UKI72 · HA9 0FJ · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04f71b-2025-11-20T12:33:57ZPreliminary market engagement notice on Find a Tender ·