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PROCUREMENT OPPORTUNITY

Maintenance Services of Access Controlled Systems

THE UNIVERSITY OF BIRMINGHAM · Tender notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 23:06.

Opportunity overview

The University of Birmingham has a requirement for the Provision of Maintenance Services for Access Control Systems. The service required includes reactive maintenance in line with defined service levels. The University is seeking to award a Framework Agreement to a single operator. The Framework agreement will be for a duration of three years with an option for one further one-year extension. Please see the tender documents for full details

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

North PB Limited

Matched by number
Published award value
Value not stated
Awarded
29 Jul 2025
Award ID
1
Status
active
Identifier
GB-COH 05217343
Location
St Asaph Business Park, UKL13, LL17 0JG, United Kingdom

Classification

  • CPV50800000 — Miscellaneous repair and maintenance services

Lots

  • Lot LOT-0001AED 240k · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
FRAM325/25
Status
complete
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Competitive flexible procedure

Procedure

Features
This procedure is a simple two-stage tendering procedure: Stage 1: Procurement Specific Questionnaire (PSQ) Stage 2: Invite to Tender

Legal basis

Id
2023/54
Scheme
UKPGA

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
closed
Method
withoutReopeningCompetition
Description
Prices will be fixed for year one. In subsequent years, prices can be revised in line with the published CPI rate for the preceding 12 months.
Maximum Participants
1

Expected award period

Ends
1 Jun 2025, 00:59

Tender Period

Ends
14 Apr 2025, 17:00

Enquiry period

Ends
10 Apr 2025, 18:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
LOT-0001
Status
complete

Value

Amount
240,000
Currency
AED
Including VAT
288,000

Award criteria

Criteria

Criterion 1
Name
Contract Management
Type
quality

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Name
Compliance to Specification
Type
quality

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Name
Sustainability
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Name
Price
Type
price

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
1 Jul 2028, 00:59
Starts
1 Jul 2025, 01:00

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKG31
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50800000
Scheme
CPV
Description
Miscellaneous repair and maintenance services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
010513-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
20 Mar 2025, 16:46

Planning and budget

No Engagement Notice Rationale
No preliminary market engagement has been carried out.

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-RC000645
Name
THE UNIVERSITY OF BIRMINGHAM

Roles

buyer

Address

Region
UKG31
Country
GB
Locality
Birmingham
Postal Code
B15 2TT
Country Name
United Kingdom
Street Address
Edgbaston

Details

Classifications

Entry 1
Id
publicUndertaking
Scheme
UK_CA_TYPE
Description
Public undertaking

Identifier

Id
RC000645
Scheme
GB-COH

Contact

Name
Lee Lynch
Organisation 2
Id
GB-COH-05217343
Name
North PB Limited

Roles

supplier

Address

Region
UKL13
Country
GB
Locality
St Asaph Business Park
Postal Code
LL17 0JG
Country Name
United Kingdom
Street Address
Carlton Court

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
05217343
Scheme
GB-COH

Contact

Telephone
03338001111

Award information

Award 1
Id
1
Date
29 Jul 2025, 01:00
Title
Maintenance Services of Access Control Services
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
29 Jul 2025, 01:00

Items

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKG31
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50800000
Scheme
CPV
Description
Miscellaneous repair and maintenance services

Value

Currency
GBP
Including VAT
0

Renewal

Description
The contract can be extended with the agreement of both parties for one, one-year extension following successful annual performance and commercial reviews throughout the duration of the contract.

Documents

Entry 1
Id
044119-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
30 Jul 2025, 10:12

Suppliers

Supplier 1
Id
GB-COH-05217343
Name
North PB Limited

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
16 Aug 2025, 00:59

Related lots

LOT-0001

Contract period

Ends
25 Aug 2028, 00:59
Starts
25 Aug 2025, 01:00
Max Extent Date
25 Aug 2029, 00:59

Standstill Period

Ends
11 Aug 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Maintenance Services of Access Control Services
Status
active
Award ID
1
Date Signed
15 Aug 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Currency
GBP
Including VAT
0

Period

Ends
24 Aug 2028, 23:59
Starts
25 Aug 2025, 00:00
Max Extent Date
24 Aug 2029, 23:59

Renewal

Description
The contract can be extended with the agreement of both parties for one, one-year extension following successful annual performance and commercial reviews throughout the duration of the contract.

Documents

Entry 1
Id
080999-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
9 Dec 2025, 11:48

Agreed Metrics

Entry 1
Id
1
Title
Reactive Call-Out site attendance - Priority 1
Description
Site attendance within 4 (four) hours of reported issue

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 2
Id
2
Title
Reactive Call-Out site attendance - Priority 2
Description
Site attendance on the same day following reported issue

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 3
Id
3
Title
Reactive Call-Out site attendance - Priority 3
Description
Site attendance by next 'working' day following reported issue

Observations

Entry 1
Id
frequency

Period

Duration In Months
1

Recorded locations

  • Buyer location · Birmingham · UKG31 · B15 2TT · United Kingdom
  • Delivery location · UKG31 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04f6f0-2025-12-09T11:48:56ZTender notice on Find a Tender ·