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PROCUREMENT OPPORTUNITY

RBGKEW1418-Kew Gardens & Wakehurst Creative Programming Framework

Board of Trustees of the Royal Botanic Gardens Kew · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 23:05.

Opportunity overview

Framework of suppliers to provide creative programming services across Kew and Wakehurst visitor programmes teams. Lot 1 - Design & Fabrication Lot 2 - Theatrical Performance

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

KIT AND CABOODLE LTD.

Matched by number
Shared published award value
£1m
Awarded
16 Jul 2025
Suppliers
One of 4 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 09166769
Location
London, UKI72, NW6 6RD, United Kingdom

LIMA STUDIO LTD

Matched by number
Shared published award value
£1m
Awarded
16 Jul 2025
Suppliers
One of 4 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 12838731
Location
Leicester, UKF21, LE1 4LD, United Kingdom

THE BAKEHOUSE FACTORY LTD

Matched by number
Shared published award value
£1m
Awarded
16 Jul 2025
Suppliers
One of 4 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 07703702
Location
Bristol, UKK11, BS4 5PS, United Kingdom

Two Tails Productions Ltd

Matched by number
Shared published award value
£1m
Awarded
16 Jul 2025
Suppliers
One of 4 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 04473624
Location
London, UKI44, SE1 3JB, United Kingdom

KIT AND CABOODLE LTD.

Matched by number
Shared published award value
£500k
Awarded
16 Jul 2025
Suppliers
One of 5 awarded suppliers
Award ID
2
Status
active
Identifier
GB-COH 09166769
Location
London, UKI72, NW6 6RD, United Kingdom

THE BAKEHOUSE FACTORY LTD

Matched by number
Shared published award value
£500k
Awarded
16 Jul 2025
Suppliers
One of 5 awarded suppliers
Award ID
2
Status
active
Identifier
GB-COH 07703702
Location
Bristol, UKK11, BS4 5PS, United Kingdom

TWO TAILS PRODUCTIONS LIMITED

Matched by number
Shared published award value
£500k
Awarded
16 Jul 2025
Suppliers
One of 5 awarded suppliers
Award ID
2
Status
active
Identifier
GB-COH 04473624
Location
London, UKI44, SE1 3JB, United Kingdom

Theatre-Rites

Matched by number
Shared published award value
£500k
Awarded
16 Jul 2025
Suppliers
One of 5 awarded suppliers
Award ID
2
Status
active
Identifier
GB-COH 3062624
Location
London, UKI41, N1 6AL, United Kingdom

Wild Rumpus CIC

Matched by number
Shared published award value
£500k
Awarded
16 Jul 2025
Suppliers
One of 5 awarded suppliers
Award ID
2
Status
active
Identifier
GB-COH 07005744
Location
Congleton, UKD62, CW12 4AB, United Kingdom

Classification

  • CPV79952000 — Event services
  • CPV92312100 — Theatrical producers', singer groups', bands' and orchestras' entertainment services
  • CPV92312110 — Theatrical producer entertainment services

Lots

  • Theatrical Performance£500k
  • Design & Fabricate£1m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
RBGKEW1418
Status
complete
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
services
How to submit
To access full tender pack, register for the opportunity and submit documents for Stages 1 and 2 of this procurement process. Follow these steps: 1. Go to https://www.delta-esourcing.com/ 2. Create an account or log in to existing account 3. Go to 'Response Manager' 4. In the 'Access Code' field type the following 289T697S9H Suppliers MUST submit their completed documents via the etendering portal SQ or Tenderbox. RBG Kew will not accept tenders submitted by email or the portal messaging facility.
Procurement Method Details
Competitive flexible procedure
Expression Of Interest Deadline
28 Apr 2025, 11:00

Covered By

GPA

Procedure

Features
Stage 1 - Selection Evaluation of PSQ including conditions of participation. A maximum of the top 10 scoring suppliers for each lot (2 lots) will be shortlisted to Stage 2. Full details of the PSQ conditions of participation questions and evaluation methodology are detailed in Part 1: ITT and Part 4: PSQ RBG Kew reserves the right to refine the award criteria for Stage 2 during this time in accordance with the Act Stage 2 - Tendering Written technical and commercial submission and presentation of technical submission. All suppliers will be invited to present. Full details of Award criteria and evaluation methodology is detailed in Part 1: ITT document Stage 3 - Preferred Suppliers RBG Kew reserves the right to enter into negotiations with the Preferred Suppliers in order to finalise the terms of the contract(s) (e.g. clarifications, specifications, optimisation and other negotiations to confirm financial commitments or other terms contained in the Preferred Supplier's tender submission and / or BAFO). Part 4 - Standstill Notification of contract award a nd mandatory standstill period in accordance with the Act

Amendments

Entry 1
Id
012690-2025
Description
Tendering portal link not working and they are not able to resolve the issue - have updated instructions on how to access the tender pack, register an interest and apply.

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

Award criteria

Description
Both Lots will be evaluated separately. The top 5 scoring suppliers in each lot (using the published award criteria in this notice and the associated ITT documents ) will be awarded to contract and appointed to the framework.

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
closed
Method
withAndWithoutReopeningCompetition
Description
Framework Call off procedures During the lifetime of the Contract, RBG Kew may call-off from this framework agreement in two different ways. Option 1: Ranked direct award Option 2: Further competition between all suppliers on the framework The option chosen will depend upon the individual requirements of each programme.
Maximum Participants
10

Expected award period

Ends
22 Jul 2025, 23:59

Communication

Future Notice Date
3 Apr 2025, 00:59

Enquiry period

Ends
23 Apr 2025, 15:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
RBGKEW1418
Title
Design & Fabricate
Status
complete
Has Renewal
Yes
Description
We will expect the Supplier to respond creatively to the Brief and use their design and inventive problem-solving expertise to develop playful, inviting, unique, innovative and aesthetically sensitive responses, and to then manufacture, install, maintain and deinstall all programme deliverables, as well as undertake all associated project management. Projects will include all or a combination of the following: ·Interactive installations ·Stand-alone vignettes ·Set dressing ·Props ·Wayfinding ·Interpretation panels Full detailed specification provided in Part 2:specification and associated appendices

Value

Amount
1,000,000
Currency
GBP
Including VAT
1,200,000

Renewal

Description
One extension option of up to 2 years

Identifiers

Entry 1
Id
1

Second Stage

Maximum Candidates
10

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Weighting Description
Lot 1: Design & Fabricate will be evaluated as follows Creative presentation Maximum available score 150 Technical written submission Maximum available score 150 Total Cost Maximum available score 20 Total maximum weighting available Full sub criteria is detailed in Part 1: ITT

Criteria

Criterion 1
Name
Creative presentation
Type
quality
Description
Suppliers will submit a 15 page creative presentation by the stage 2 submission deadline detailed in Part 1: ITT. All suppliers will present this to RBG kew at a time and date to be arranged. Potential presentation dates are detailed in Part 1: ITT A total maximum score of 150 is available for this criteria. Sub criteria as follows: Creative Approach An overarching explanation of your creative approach. Please describe: - what you have understood from the Specification and the Creative Brief; - how you have approached your response; - what you understand about the story; - how the brand will work as a brand partner for Kew; - what the visitor experience will be - how your work will deliver that experience maximum score 30 Trail Points: Visitor Experience Drawings One drawing of each of the six trail points (6 drawings in total) showing your proposal for the visitor experience at each trail point. The drawings should be clearly labelled and detail the key elements of the design, including dimensions, materials and any other features. maximum score 40 Trail Points: Mood Board One mood board with inspirational photographs for each of the six trail points (six mood boards in total) with similar activities to those you are proposing. Each mood board should include a written explanation of the interactive element of each trail point and how it relates to / describes the environment it is supposed to evoke. maximum score 20 Welcome Moment: Visitor Experience Drawing One drawing of the welcome moment showing the visitor experience. The drawing should be clearly labelled and detail the key elements of the design, including dimensions, materials and any other features. maximum score 30 Bear: Visitor Experience Drawings One drawing of the bear showing the visitor experience. The drawing should be clearly labelled and detail the key elements of the design, including dimensions, materials and any other features. maximum score 30
Criterion 2
Name
Technical written submission
Type
quality
Description
Suppliers will submit a written response 15 page document to the questions detailed in Part 1: ITT. A total maximum score of 150 is allocated to this criteria Sub criteria as follows: Practical Considerations Please provide a written statement which responds in detail to the Practical Considerations in the Creative Brief explaining how you would mitigate against / provide for these design challenges with regard to the trail points, welcome moment, and the bear. Maximum score 30 Trail Points: Construction Drawings One construction drawing for any three of the six trail points (3 construction drawings) which demonstrates the construction of each trail point. The drawings should be clearly labelled with short notes about the materials and fixing methods, etc and include a practical explanation of how each trail point/interactivity will work - please consider particularly the need for accessibility; and the need for these elements to be robust enough to withstand weather, visitor volume and repetitive visitor interaction and explain your mitigations. Maximum score 30 Welcome Moment: Construction Drawing One construction drawing which demonstrates the construction of the welcome moment. The drawing should be clearly labelled with short notes about the materials and fixing methods, etc and include a practical explanation of how the welcome moment will work - please consider particularly the need for accessibility; and the need for these elements to be robust enough to withstand weather, visitor volume and repetitive visitor interaction and explain your mitigations. Maximum score 10 Bear: Construction Drawing One construction drawing which demonstrates the construction of the bear. The drawing should be clearly labelled with short notes about the materials and fixing methods, etc and include a practical explanation of how the bear will work - please consider particularly the need for accessibility; and the need for these elements to be robust enough to withstand weather, visitor volume and repetitive visitor interaction and explain your mitigations. Maximum score 10 Risk Assessment and Method Statement for Installation Please provide a risk assessment and method statement for installation. The method statement should be a step-by-step plan of how you will install the trail elements in the landscapes. The risk assessment should include all the hazards you would anticipate encountering when installing your designs on site and how you would mitigate against the risks. Maximum score 30 Risk Assessment for Live Event Please provide a risk assessment that includes all the hazards you would anticipate your designs might pose to visitors and staff whilst the event is live, and how you would mitigate against the risks. Maximum score 30 Your Team Please let us know how you normally work with clients. What roles exist within your team? Who undertakes project management, design, fabrication, installation, maintenance and derig? What specialist skills, resources, technology and equipment do you have that will enable you to meet the Specification? If you normally work with subcontractors please name them. Maximum score 10
Criterion 3
Name
Total Cost
Type
cost
Description
Suppliers will be required to provide a full detailed breakdown of costs for the programme scenario detailed in Part 2: Specification Appendix 1. A maximum score of 20 is allocated to this criteria

Contract period

Ends
30 Aug 2027, 23:59
Starts
31 Aug 2025, 00:00
Max Extent Date
30 Aug 2029, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Full details provided in the ITT documentation Part 1: ITT and Part 4: PSQ. Full ITT is available on our eSender portal (Delta
Criterion 2
Type
technical
Description
Full details provided in the ITT documentation Part 1: ITT and Part 4: PSQ. Full ITT is available on our eSender portal (Delta
Criterion 3
Description
In addition to the checks using mandatory and discretionary exclusions grounds the following conditions of participation will be used to select tenders to apply for this lot. Suppliers must pass all of the following questions Question 13 Terms & Conditions Pass/Fail Question 14 Insurance Question 15 Working at Kew & Wakehurst All suppliers that pass these questions will then be evaluated by the following 8 questions All carry a weighting of 10 each (maximum score is 80) 16.1 Demonstration of work for family audiences 16.2 Demonstration of work that took place in an outdoor environment. 16.3 Demonstration of work that used a licenced property or helped to tell a mission-based story for the client 16.4 Demonstration of work that was interactive, included challenge and reward, or learning through play 16.5 Demonstration of work that included installations or sets 16.6 Demonstration of a clear understanding of health and safety and how this was applied to the project 16.8 Demonstration of a commitment to Equality, Diversity & Inclusion 16.9 Demonstration of a commitment to sustainability Each question will be allocated a score out of 5 using the scoring methodology detailed in Part 1 - ITT. Total of all weighted questions is 80 Suppliers must achieve a minimum score of 3 out of 5 to pass. The top 10 scoring suppliers will be invited to submit a tender for this lot at Stage 2 - tendering.
For Reduction
Yes
Entry 2
Id
Lot 2
Title
Theatrical Performance
Status
complete
Has Renewal
Yes
Description
We will expect the Supplier to respond creatively to the Brief and use their design and theatrical skills to develop imaginative, immersive and participatory theatrical programming together with the project management, design, install, maintenance and deinstallation of sets, stages, props and costumes to creatively cast and stage the performances within Kew landscapes. Depending on the programme, the Creative Brief may be for any or all of the following programme deliverables (these lists are not exhaustive): ·Narrative and script development ·Experience development ·Stage sets ·Installations ·Props ·Costumes ·Music and choreography ·Cast

Value

Amount
500,000
Currency
GBP
Including VAT
600,000

Renewal

Description
One extension option of up to 2 years

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Weighting Description
Lot 1: Design & Fabricate will be evaluated as follows Creative presentation maximum score 100 Technical written submission maximum score 100 Total Cost maximum score 20 Total maximum available score 220 Full sub criteria is detailed in Part 1: ITT

Criteria

Criterion 1
Name
Creative presentation
Type
quality
Description
Suppliers will submit a 15 page creative presentation by the stage 2 submission deadline detailed in Part 1: ITT. All suppliers will present this to RBG kew at a time and date to be arranged. Potential presentation dates are detailed in Part 1: ITT A total maximum score of 150 is allocated to this criteria Sub criteria as follows Creative Approach An overarching explanation of your creative approach. Please describe: - what you have understood from the Specification and the Creative Brief - how you have approached your response - how your proposal links to key themes - why this experience will encourage visitors to visit Kew - the number of visitors at one time that can interact - how these visitors can enjoy the programme on a drop-in basis Maximum score 20 Experience: Narrative Storyboard A visual storyboard explaining the narrative of the experience in a series of scenes, to demonstrate what visitors will experience (see, hear, touch, etc) when they attend the experience. The visual storyboard should be clearly annotated and detail what is happening in each scene. Please ensure you explain: - how visitors will learn about fungi - the challenge and reward element - the call and response, participatory element - whether you will include choreography and music Maximum score 30 Experience: Costumes Drawings and Photographs Drawings of the costumes you are proposing to develop. The drawing should be clearly labelled and detail the key elements of the design, materials, and any other features. Explain how the costumes will visually bring to life the story of fungi. Please also include inspirational photographs of costumes similar to those which you are proposing. Maximum score 20 Staging: Visitor Experience Drawings and Photographs Two drawings of the scenery, staging and props showing the visitor experience. The drawings should be clearly labelled and detail the key elements of the design, including dimensions, materials and any other features. Explain how the scenery, staging and props will visually bring to life the story of fungi. Please also include inspirational photographs of scenery, staging and props similar to those which you are proposing. Maximum score 20 Cast: Photographs and Experience Please provide photographic examples of the actors you might propose for this programme and their relevant experience. Maximum score 10
Criterion 2
Name
Written technical submission
Type
quality
Description
Suppliers will submit a written response 15 page document to the questions detailed in Part 1: ITT. A total maximum score of 150 is allocated to this criteria Sub criteria as follows Practical Considerations Please provide a written statement which responds in detail to the Practical Considerations in the Creative Brief explaining how you would mitigate against / provide for these design challenges with regard to the Experience, Staging, and Cast. Maximum score 30 Staging: Construction Drawings Two construction drawings of the scenery, staging and props which demonstrate the constructions and how they will be installed. The drawings should be clearly labelled with short notes about the materials and fixing methods, etc Please consider particularly the need for this element to be robust enough to withstand weather, visitor volume and repetitive visitor interaction and explain your mitigations. Please explain any sound or lighting. Maximum score 20 Risk Assessment and Method Statement for Staging Installation Please provide a risk assessment and method statement for installation. The method statement should be a step-by-step plan of how you will install the scenery, staging and props in the landscapes. The risk assessment should include all the hazards you would anticipate encountering when installing your designs on site and how you would mitigate against the risks. Maximum score 20 Risk Assessment for Live Event Please provide a risk assessment that includes all the hazards you would anticipate your designs might pose to visitors and staff whilst the event is live, and how you would mitigate against the risks. Maximum score 20 Your Team Please let us know how you normally work with clients. What roles exist within your team? Who undertakes project management, design, fabrication, installation, maintenance and derig? What specialist skills, resources, technology and equipment do you have that will enable you to meet the Specification? If you normally work with subcontractors please name them. Maximum score 10
Criterion 3
Name
Total Cost
Type
cost
Description
Suppliers will be required to provide a full detailed breakdown of costs for the programme scenario detailed in Part 2: Specification Appendix 2. A maximum score of 20 is allocated to this criteria

Contract period

Ends
30 Aug 2027, 23:59
Starts
31 Aug 2025, 00:00
Max Extent Date
30 Aug 2029, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Full details provided in the ITT documentation Part 1: ITT and Part 4: PSQ. Full ITT is available on our eSender portal (Delta)
Criterion 2
Type
technical
Description
Full details provided in the ITT documentation Part 1: ITT and Part 4: PSQ. Full ITT is available on our eSender portal (Delta)
Criterion 3
Description
In addition to the checks using mandatory and discretionary exclusions grounds the following conditions of participation will be used to select tenders to apply for this lot. Suppliers must pass all of the following questions Question 13 Terms & Conditions Pass/Fail Question 14 Insurance Question 15 Working at Kew & Wakehurst All suppliers that pass these questions will then be evaluated by the following 9 questions All carry a weighting of 10 each (maximum score is 90) 17.1 Demonstration of work for family audiences 17.2 Demonstration of work that took place in an outdoor environment. 17.3 Demonstration of work that used a licenced property or helped to tell a mission-based story for the client 17.4 Demonstration of work that was interactive, included challenge and reward, or learning through play 17.5 Demonstration of work that included scenery, sets, costumes and props 17.6 Demonstration of work that included actors, explainers, or hosts engaging visitors 17.7 Demonstration of a clear understanding of health and safety and how this was applied to the project 17.8 Demonstration of a commitment to Equality, Diversity & Inclusion 17.9 Demonstration of a commitment to sustainability Each question will be allocated a score out of 5 using the scoring methodology detailed in Part 1 - ITT. Total of all weighted questions is 90 Suppliers must achieve a minimum score of 3 out of 5 to pass. The top 10 scoring suppliers will be invited to submit a tender for this lot at Stage 2 - tendering.
For Reduction
Yes

Items and delivery

Item 1
Id
RBGKEW1418
Related Lot
RBGKEW1418

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKJ
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services
Item 2
Id
Lot 2
Related Lot
Lot 2

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKJ
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services
Entry 2
Id
92312100
Scheme
CPV
Description
Theatrical producers', singer groups', bands' and orchestras' entertainment services
Entry 3
Id
92312110
Scheme
CPV
Description
Theatrical producer entertainment services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Description
1. Go to https://www.delta-esourcing.com/ 2. Create an account or log in to existing account 3. Go to 'Response Manager' 4. In the 'Access Code' field type the following 289T697S9H This will enable you to access the full tender pack, register and interest and apply for the opportunity. All applications and correspondence must be via the tendering portal
Document Type
biddingDocuments
Entry 3
Id
A-421
Format
application/pdf
Document Type
biddingDocuments
Entry 4
Id
A-422
Format
application/pdf
Document Type
biddingDocuments
Entry 5
Id
A-423
Format
application/pdf
Document Type
biddingDocuments
Entry 6
Id
A-424
Format
application/pdf
Document Type
biddingDocuments
Entry 7
Id
A-425
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Document Type
biddingDocuments
Entry 8
Id
A-426
Format
application/pdf
Document Type
biddingDocuments
Entry 9
Id
A-427
Format
application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Document Type
biddingDocuments
Entry 10
Id
A-428
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Document Type
biddingDocuments
Entry 11
Id
012631-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
2 Apr 2025, 17:11
Entry 12
Id
A-432
Format
application/pdf
Document Type
biddingDocuments
Entry 13
Id
012690-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
3 Apr 2025, 09:55

Planning and budget

Documents

Entry 1
Id
010493-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
20 Mar 2025, 16:05

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
26 Mar 2025, 23:59
Description
We have been conducting online research and have reached out to peer organisations to compile a list of potential suppliers that may be interested in this contract. Potential suppliers have not been contacted with regards to this contract opportunity during this research phase. Once the opportunity has been formally advertised following the publication of a Tender notice (UK 4) we will contact the suppliers on the list and inform them of the opportunity and how to apply should they be interested in doing so. Should any suppliers viewing this notice want to be added to the list we are compiling please provide your company name, contact name and email address to procurement@kew.org before the engagement deadline date in this notice (26/03/2025)

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PGTT-3583-QXLN
Name
Royal Botanic Gardens, Kew

Roles

buyer

Address

Region
UKI75
Country
GB
Locality
Richmond
Postal Code
TW9 3AE
Country Name
United Kingdom
Street Address
Royal Botanic Gardens, Kew, The Herbarium, Kew Green

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PGTT-3583-QXLN
Scheme
GB-PPON

Contact

Name
Sarah Jandu
Telephone
+442083325000
Organisation 2
Id
GB-CHC-803428
Name
Board of Trustees of the Royal Botanic Gardens Kew

Roles

buyer

Address

Region
UKI75
Country
GB
Locality
KEW GREEN
Postal Code
TW9 3AE
Country Name
United Kingdom
Street Address
THE HERBARIUM

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
803428
Scheme
GB-CHC

Contact

Additional Identifiers

Entry 1
Id
PGTT-3583-QXLN
Scheme
GB-PPON
Organisation 3
Id
GB-COH-04473624
Name
Two Tails Productions Ltd

Roles

supplier

Address

Region
UKI44
Country
GB
Locality
London
Postal Code
SE1 3JB
Country Name
United Kingdom
Street Address
30 Maltings Place 169 Tower Bridge Road,

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
04473624
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PGLP-3652-WLCL
Scheme
GB-PPON
Organisation 4
Id
GB-COH-12838731
Name
LIMA STUDIO LTD

Roles

supplier

Address

Region
UKF21
Country
GB
Locality
Leicester
Postal Code
LE1 4LD
Country Name
United Kingdom
Street Address
Forester Building, 29-35 St Nicholas Place

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
12838731
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PHBJ-6242-BMPL
Scheme
GB-PPON
Organisation 5
Id
GB-COH-07703702
Name
THE BAKEHOUSE FACTORY LTD

Roles

supplier

Address

Region
UKK11
Country
GB
Locality
Bristol
Postal Code
BS4 5PS
Country Name
United Kingdom
Street Address
7 Clothier Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
07703702
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PCWZ-2754-MPJJ
Scheme
GB-PPON
Organisation 6
Id
GB-COH-09166769
Name
KIT AND CABOODLE LTD.

Roles

supplier

Address

Region
UKI72
Country
GB
Locality
London
Postal Code
NW6 6RD
Country Name
United Kingdom
Street Address
11 Lonsdale Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
09166769
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PDQX-4927-QMRD
Scheme
GB-PPON
Organisation 7
Id
GB-COH-07005744
Name
Wild Rumpus CIC

Roles

supplier

Address

Region
UKD62
Country
GB
Locality
Congleton
Postal Code
CW12 4AB
Country Name
United Kingdom
Street Address
Grosvenor House,

Details

Vcse
Yes
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
07005744
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PXCZ-2956-DBPW
Scheme
GB-PPON
Organisation 8
Id
GB-COH-3062624
Name
Theatre-Rites

Roles

supplier

Address

Region
UKI41
Country
GB
Locality
London
Postal Code
N1 6AL
Country Name
United Kingdom
Street Address
Unit 3 The Energy Centre, Bowling Green Walk

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
3062624
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PBCZ-1643-BRHJ
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
17 Jul 2025, 00:00
Title
Lot 1: design & Fabrication
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
17 Jul 2025, 00:00

Items

Item 1
Id
RBGKEW1418
Related Lot
RBGKEW1418

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services

Value

Amount
1,000,000
Currency
GBP
Including VAT
1,200,000

Renewal

Description
One extension option of a maximum 2 years (24 months)

Documents

Entry 1
Id
041108-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
17 Jul 2025, 17:04

Suppliers

Supplier 1
Id
GB-COH-04473624
Name
Two Tails Productions Ltd
Supplier 2
Id
GB-COH-12838731
Name
LIMA STUDIO LTD
Supplier 3
Id
GB-COH-07703702
Name
THE BAKEHOUSE FACTORY LTD
Supplier 4
Id
GB-COH-09166769
Name
KIT AND CABOODLE LTD.

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
22 Aug 2025, 23:59

Related lots

RBGKEW1418

Contract period

Ends
24 Aug 2027, 23:59
Starts
25 Aug 2025, 00:00
Max Extent Date
24 Aug 2029, 23:59

Standstill Period

Ends
28 Jul 2025, 23:59
Award 2
Id
2
Date
17 Jul 2025, 00:00
Title
Lot 2: Theatrical Performance
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
17 Jul 2025, 00:00

Items

Item 1
Id
Lot 2
Related Lot
Lot 2

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services
Entry 2
Id
92312100
Scheme
CPV
Description
Theatrical producers', singer groups', bands' and orchestras' entertainment services
Entry 3
Id
92312110
Scheme
CPV
Description
Theatrical producer entertainment services

Value

Amount
500,000
Currency
GBP
Including VAT
600,000

Renewal

Description
One extension of a maximum 2 years (24 months)

Documents

Entry 1
Id
041108-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
17 Jul 2025, 17:04

Suppliers

Supplier 1
Id
GB-COH-07005744
Name
Wild Rumpus CIC
Supplier 2
Id
GB-COH-04473624
Name
TWO TAILS PRODUCTIONS LIMITED
Supplier 3
Id
GB-COH-07703702
Name
THE BAKEHOUSE FACTORY LTD
Supplier 4
Id
GB-COH-09166769
Name
KIT AND CABOODLE LTD.
Supplier 5
Id
GB-COH-3062624
Name
Theatre-Rites

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
22 Aug 2025, 23:59

Related lots

Lot 2

Contract period

Ends
24 Aug 2027, 23:59
Starts
25 Aug 2025, 00:00
Max Extent Date
24 Aug 2029, 23:59

Standstill Period

Ends
28 Jul 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Lot 1: design & Fabrication
Status
active
Award ID
1
Date Signed
17 Jul 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
1,000,000
Currency
GBP
Including VAT
1,200,000

Period

Ends
24 Aug 2027, 23:59
Starts
25 Aug 2025, 00:00
Max Extent Date
24 Aug 2029, 23:59

Renewal

Description
Initial term 2 years with an extension option of 2 years (maximum 4 years)

Documents

Entry 1
Id
059874-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
25 Sept 2025, 16:46
Entry 2
Id
2
Title
Lot 2: Theatrical Performance
Status
active
Award ID
2
Date Signed
17 Jul 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
500,000
Currency
GBP
Including VAT
600,000

Period

Ends
24 Aug 2027, 23:59
Starts
25 Aug 2025, 00:00
Max Extent Date
24 Aug 2029, 23:59

Renewal

Description
Initial term 2 years with an extension option of 2 years (maximum 4 years)

Documents

Entry 1
Id
059874-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
25 Sept 2025, 16:46

Recorded locations

  • Buyer location · KEW GREEN · UKI75 · TW9 3AE · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04efef-2025-09-25T16:46:51+01:00Preliminary market engagement notice on Find a Tender ·