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PROCUREMENT OPPORTUNITY

Corporate Maintenance Contract - Lot E Fire & Security

Cumberland Council · Tender notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 23:04.

Opportunity overview

Cumberland Council ("the Council") seeks to appoint competent contractors for the undertaking of works associated with Reactive, Statutory and Planned Maintenance for Fire alarms and security systems within the Council's Corporate Properties (Sites) in Cumbria. These services will support the Council's primary duties under the Health and Safety at Work Act 1974, Control of Substances Hazardous to Health Regulations 2002 and Management of Health and Safety at Work Regulations 1999. The Contract is responsible for approximately three hundred and thirty eight properties which have been divided into two geographical Lots. Lot 1 is comprised of one hundred and sixty seven properties and Lot 2 is comprised of one of one hundred and seventy one properties. Lot 1 and 2 is subsequently divided into sub-Lots by discipline, this ITT is specifically for the repair and maintenance of Lot E - Fire & Security. The services included within this ITT are inclusive of but not limited to: a. Routine servicing and testing maintenance if fire & security systems. b. Routine servicing and testing of systems remotely monitored by the Police/Arc. c. Access Control systems such as Paxton Net 2. d. Testing of active fire protection measures. e. Testing & Maintenance of fire suppression systems. f. Fire/intruder alarm monitoring. g. Maintenance and repair of ancillary equipment such as interlocks, door closers, hold open devices, etc. Market engagement took place under the PCR 2015 when the original contract was established. This tender is to replace a contract that can no longer be fulfilled.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Shared published award value
£400k
Awarded
18 May 2025
Suppliers
One of 2 awarded suppliers
Award ID
1
Status
active
Identifier
GB-COH 11613351
Location
Wigton, UKD11, CA7 9BA, United Kingdom

PWS Systems Cumbria Ltd

Match pending…
Shared published award value
£400k
Awarded
18 May 2025
Suppliers
One of 2 awarded suppliers
Award ID
1
Status
active
Identifier
GB-PPON PMJQ-3531-VMJP
Location
Wigton, UKD11, CA7 9BA, United Kingdom
Shared published award value
£400k
Awarded
18 May 2025
Suppliers
One of 2 awarded suppliers
Award ID
2
Status
active
Identifier
GB-COH 11613351
Location
Wigton, UKD11, CA7 9BA, United Kingdom

PWS Systems Cumbria Ltd

Match pending…
Shared published award value
£400k
Awarded
18 May 2025
Suppliers
One of 2 awarded suppliers
Award ID
2
Status
active
Identifier
GB-PPON PMJQ-3531-VMJP
Location
Wigton, UKD11, CA7 9BA, United Kingdom

Classification

  • CPV50000000 — Repair and maintenance services

Lots

  • Lot 1 E - Fire and Security£400k
  • Lot 2E - Fire and Security£400k

Documents and notices

  • Contract details notice on Find a TenderOpen source ↗
  • Contract award notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference DN766121 in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity. To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register free link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN766121
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
25 Apr 2025, 23:59

Tender Period

Ends
17 Apr 2025, 12:00

Enquiry period

Ends
3 Apr 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Title
Lot 1 E - Fire and Security
Status
complete
Has Renewal
Yes
Description
Lot 1 E - will cover 167 properties across the following geographical areas : CA1, CA12, CA2, CA3, CA4, CA5, CA6, CA7 & CA8.

Value

Amount
400,000
Currency
GBP
Including VAT
480,000

Renewal

Description
The Contract will commence 1st June 2025 and will conclude on 31st March 2027, with the option, at the Council's discretion, to extend up to a further 2 years up until 31st March 2029. Such discretion will apply in principle to each of the Contracts but the Council reserves the right not to extend any particular Contract.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
Quality - 50%

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Name
Social Value
Type
quality
Description
Social Value - 20%

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Name
Price
Type
price
Description
Price - 30%

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Ends
31 Mar 2027, 23:59
Starts
1 Jun 2025, 00:00
Max Extent Date
31 Mar 2029, 23:59
Entry 2
Id
2
Title
Lot 2E - Fire and Security
Status
complete
Has Renewal
Yes
Description
Lot 2E will cover 171 properties across the following geographical areas: CA13, CA14, CA15, CA20, CA22, CA25, CA26, CA27, CA28, LA18 & LA19

Value

Amount
400,000
Currency
GBP
Including VAT
480,000

Renewal

Description
The Contract will commence 1st June 2025 and will conclude on 31st March 2027, with the option, at the Council's discretion, to extend up to a further 2 years up until 31st March 2029. Such discretion will apply in principle to each of the Contracts but the Council reserves the right not to extend any particular Contract.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
Quality - 50%

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Name
Social Value
Type
quality
Description
Social Value - 20%

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Name
Price
Type
price
Description
Price - 30%

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Ends
31 Mar 2027, 23:59
Starts
1 Jun 2025, 00:00
Max Extent Date
31 Mar 2029, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKD1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKD1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Description
Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference DN766121 in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity. To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register free link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.
Document Type
biddingDocuments
Entry 3
Id
010437-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
20 Mar 2025, 15:01

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PJGX-9191-DYLV
Name
Cumberland Council

Roles

buyer

Address

Region
UKD12
Country
GB
Locality
Carlisle
Postal Code
CA1 1RD
Country Name
United Kingdom
Street Address
Cumbria House, 107-117 Botchergate

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PJGX-9191-DYLV
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-PPON-PMJQ-3531-VMJP
Name
PWS Systems Cumbria Ltd

Roles

supplier

Address

Region
UKD11
Country
GB
Locality
Wigton
Postal Code
CA7 9BA
Country Name
United Kingdom
Street Address
The Mill

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PMJQ-3531-VMJP
Scheme
GB-PPON

Contact

Organisation 3
Id
GB-COH-11613351
Name
PWS SYSTEMS CUMBRIA LIMITED

Roles

supplier

Address

Region
UKD11
Country
GB
Locality
Wigton
Postal Code
CA7 9BA
Country Name
United Kingdom
Street Address
The Mill

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
11613351
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PMJQ-3531-VMJP
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
19 May 2025, 00:00
Title
Lot 1 E - Fire and Security
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
22 May 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKD1
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services

Value

Amount
400,000
Currency
GBP
Including VAT
480,000

Renewal

Description
The Contract will commence 1st June 2025 and will conclude on 31st March 2027, with the option, at the Council's discretion, to extend up to a further 2 years up until 31st March 2029. Such discretion will apply in principle to each of the Contracts but the Council reserves the right not to extend any particular Contract.

Documents

Entry 1
Id
025216-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
22 May 2025, 16:06

Suppliers

Supplier 1
Id
GB-PPON-PMJQ-3531-VMJP
Name
PWS Systems Cumbria Ltd
Supplier 2
Id
GB-COH-11613351
Name
PWS SYSTEMS CUMBRIA LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
6 Jun 2025, 23:59

Related lots

1

Contract period

Ends
31 Mar 2027, 23:59
Starts
9 Jun 2025, 00:00
Max Extent Date
31 Mar 2029, 23:59

Standstill Period

Ends
3 Jun 2025, 23:59
Award 2
Id
2
Date
19 May 2025, 00:00
Title
Lot 2E - Fire and Security
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
22 May 2025, 00:00

Items

Item 1
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKD1
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50000000
Scheme
CPV
Description
Repair and maintenance services

Value

Amount
400,000
Currency
GBP
Including VAT
480,000

Renewal

Description
The Contract will commence 1st June 2025 and will conclude on 31st March 2027, with the option, at the Council's discretion, to extend up to a further 2 years up until 31st March 2029. Such discretion will apply in principle to each of the Contracts but the Council reserves the right not to extend any particular Contract.

Documents

Entry 1
Id
025216-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
22 May 2025, 16:06

Suppliers

Supplier 1
Id
GB-PPON-PMJQ-3531-VMJP
Name
PWS Systems Cumbria Ltd
Supplier 2
Id
GB-COH-11613351
Name
PWS SYSTEMS CUMBRIA LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
6 Jun 2025, 23:59

Related lots

2

Contract period

Ends
31 Mar 2027, 23:59
Starts
16 Jun 2025, 00:00
Max Extent Date
31 Mar 2029, 23:59

Standstill Period

Ends
3 Jun 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Lot 1 E - Fire and Security
Status
active
Award ID
1
Date Signed
9 Jun 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
Below £5million threshold.

Value

Amount
400,000
Currency
GBP
Including VAT
480,000

Period

Ends
31 Mar 2027, 23:59
Starts
9 Jun 2025, 00:00
Max Extent Date
31 Mar 2029, 23:59

Renewal

Description
The Contract will commence 1st June 2025 and will conclude on 31st March 2027, with option, at the Council's discretion, to extend up to a further 2 years up until 31st March 2029. Such discretion will apply in principle to each of the Contracts but the Council reserves the right not to extend any particular Contract.

Documents

Entry 1
Id
044949-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
31 Jul 2025, 17:24
Entry 2
Id
2
Title
Lot 2E - Fire and Security
Status
active
Award ID
2
Date Signed
16 Jun 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
Below £5million threshold.

Value

Amount
400,000
Currency
GBP
Including VAT
480,000

Period

Ends
31 Mar 2027, 23:59
Starts
16 Jun 2025, 00:00
Max Extent Date
31 Mar 2029, 23:59

Renewal

Description
The Contract will commence 1st June 2025 and will conclude on 31st March 2027, with the option, at the Council's discretion, to extend up to a further 2 years up until 31st March 2029. Such discretion will apply in principle to each of the Contracts but the Council reserves the right not to extend any particular Contract.

Documents

Entry 1
Id
044949-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
31 Jul 2025, 17:24

Recorded locations

  • Buyer location · Carlisle · UKD12 · CA1 1RD · United Kingdom
  • Delivery location · UKD1 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04efca-2025-07-31T17:24:30+01:00Tender notice on Find a Tender ·