Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

ALL-WALES SOFT FACILITIES MANAGEMENT AND SECURITY CONTRACT

Llywodraeth Cymru / Welsh Government · compiled

Tender information last checkedLast checked 29 Sept 2026, 23:03.

Opportunity overview

Article 72 Modification of contracts during their term 1. Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Directive in any of the following cases: (b) for additional works, services or supplies by the original contractor that have become necessary and that were not included in the initial procurement where a change of contractor: (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority. However, any increase in price shall not exceed 50 % of the value of the original contract. Where several successive modifications are made, that limitation shall apply to the value of each modification. Such consecutive modifications shall not be aimed at circumventing this Directive; (c) where all of the following conditions are fulfilled: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not foresee; (ii) the modification does not alter the overall nature of the contract; (iii) any increase in price is not higher than 50 % of the value of the original contract or framework agreement.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Vinci Facilities

Match pending…
Contract value
£61m
Awarded
Not supplied
Contract signed
30 Jun 2016
Award ID
010306-2025-C309/2015/2016-1
Status
active
Location
Cardiff, UKL, CF30FB, United Kingdom

Classification

  • CPV79993000 — Building and facilities management services
  • CPV79710000 — Security services
  • CPV79993100 — Facilities management services

Lots

  • Scope of Services The Services to be provided include: a) Cleaning b) Hygiene c) Window Cleaning d) Waste Management/Recycling e) Pest Control f) Grounds Maintenance/ Landscaping g) Security Services h) Keyholding Response i) Business Support Services: -Porter Services -Mail Room -Reception -Reception & Security Administration -Reprographics Technicians Requirements in order to deliver the Contract a) Mobilisation and Implementation b) General Requirements c) Quality Management d) Compliance & Audit e) Health & Safety Management f) Environmental, Sustainability & Corporate Social Responsibility g) Help Desk & CAFMValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C309/2015/2016
Main Procurement Category
services

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
79993000
Scheme
CPV
Description
Building and facilities management services

Lots and requirements

Entry 1
Id
1
Description
Scope of Services The Services to be provided include: a) Cleaning b) Hygiene c) Window Cleaning d) Waste Management/Recycling e) Pest Control f) Grounds Maintenance/ Landscaping g) Security Services h) Keyholding Response i) Business Support Services: -Porter Services -Mail Room -Reception -Reception & Security Administration -Reprographics Technicians Requirements in order to deliver the Contract a) Mobilisation and Implementation b) General Requirements c) Quality Management d) Compliance & Audit e) Health & Safety Management f) Environmental, Sustainability & Corporate Social Responsibility g) Help Desk & CAFM

Contract period

Ends
31 Mar 2025, 23:59
Starts
1 Jul 2016, 00:00

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL

Additional Classifications

Entry 1
Id
79993100
Scheme
CPV
Description
Facilities management services
Entry 2
Id
79710000
Scheme
CPV
Description
Security services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-64011
Name
Llywodraeth Cymru / Welsh Government

Roles

buyer

Address

Region
UKL
Locality
Caerdydd / Cardiff
Postal Code
CF10 3NQ
Country Name
United Kingdom
Street Address
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park

Details

Identifier

Legal Name
Llywodraeth Cymru / Welsh Government

Contact

Name
Corporate Procurement Services
Telephone
+44 3000257095
Organisation 2
Id
GB-FTS-141219
Name
Vinci Facilities

Roles

supplier

Address

Region
UKL
Locality
Cardiff
Postal Code
CF30FB
Country Name
United Kingdom
Street Address
Fountain House, St Mellons

Details

Scale
large

Identifier

Legal Name
Vinci Facilities
Organisation 3
Id
GB-FTS-111
Name
High Court

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
Royal Courts of Justice, The Strand

Identifier

Legal Name
High Court

Contact

Telephone
+44 2079477501

Award information

Award 1
Id
010306-2025-C309/2015/2016-1
Title
ALL-WALES SOFT FACILITIES MANAGEMENT AND SECURITY CONTRACT
Status
active

Suppliers

Supplier 1
Id
GB-FTS-141219
Name
Vinci Facilities

Related lots

1

Contracts and changes

Entry 1
Id
010306-2025-C309/2015/2016-1
Title
ALL-WALES SOFT FACILITIES MANAGEMENT AND SECURITY CONTRACT
Status
active
Award ID
010306-2025-C309/2015/2016-1
Date Signed
1 Jul 2016, 00:00

Items

Item 1
Id
1
Related Lot
1

Classification

Id
79993100
Scheme
CPV
Description
Facilities management services

Delivery locations

Entry 1
Region
UKL

Additional Classifications

Entry 1
Id
79710000
Scheme
CPV
Description
Security services

Value

Amount
61,000,000
Currency
GBP

Period

Duration In Days
720

Amendments

Entry 1
Id
2
Rationale
Need for additional works, services or supplies by the original contractor/concessionaire: Work is underway to prepare the specification to go out to tender for a new 8-year contract with the aim of going out to tender by late spring 2025 and to award the contract(s) by autumn 2025. There is a delay in the timescales due to circumstances which a diligent contracting authority could not foresee. It is not possible to tender for a contract of this scale for a short term whilst the tender documents are being developed for the new separate services; due to economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and doing so would cause significant inconvenience or substantial duplication of costs for the contracting authority.
Description
Article 72 Modification of contracts during their term 1. Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Directive in any of the following cases: (b) for additional works, services or supplies by the original contractor that have become necessary and that were not included in the initial procurement where a change of contractor: (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority. However, any increase in price shall not exceed 50 % of the value of the original contract. Where several successive modifications are made, that limitation shall apply to the value of each modification. Such consecutive modifications shall not be aimed at circumventing this Directive; (c) where all of the following conditions are fulfilled: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not foresee; (ii) the modification does not alter the overall nature of the contract; (iii) any increase in price is not higher than 50 % of the value of the original contract or framework agreement.

Recorded locations

  • Buyer location · Caerdydd / Cardiff · UKL · CF10 3NQ · United Kingdom
  • Delivery location · UKL

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04ef78-2025-03-20T09:48:12Zcompiled ·