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PROCUREMENT OPPORTUNITY

Provision of inspections, repair and maintenance ofplaygrounds, outdoor gyms, skateparks on behalf of theLondon Borough Hillingdon

London Borough of Hillingdon · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 22:58.

Opportunity overview

This is for the provision of inspections, repairs and maintenance of playgrounds, skateparks, outdoor gyms within the borough of Hilllingdon. The requirments are split under two componets; Undertaken quarterly/annual inspections in accordance with the best trade practice, ROSPA guidelines and adhere to the British Standards BS EN 1176/BS EN; and Undertaken repairs as and when required ( identified by LB officers and reports from users.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

HAGS-SMP LIMITED

Matched by number
Published award value
£127.4k
Awarded
20 Oct 2025
Award ID
1
Status
active
Identifier
GB-COH 00908021
Location
Egham, UKJ25, TW20 8PG, United Kingdom

Classification

  • CPV50870000 — Repair and maintenance services of playground equipment

Lots

  • Lot 1£690k · Including VAT

Documents and notices

  • Contract details notice on Find a TenderOpen source ↗
  • Contract award notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • Preliminary market engagement notice on Find a TenderOpen source ↗
  • The full suite of tender document can be located found via the above Proactis (Rego) link/Account/Login https://supplierlive.proactisp2p.com/ Project reference - PROJ1000885 Request reference - RFX1000066Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04ef59
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
Tenders are to be submitted electronically via https://supplierlive.proactisp2p.com
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
27 Jun 2025, 23:59

Tender Period

Ends
22 Apr 2025, 23:59

Communication

Future Notice Date
25 Mar 2025, 23:59

Enquiry period

Ends
15 Apr 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Currency
GBP
Including VAT
690,000

Options

Description
There could be scope for additional purchases under this contract due to replacement parts being required should any of the repairs of the playground, outdoor gyms, skateparks equipment not prolong the economic life of the equipment

Renewal

Description
The contract extension option for the full 2 years will take into consideration, supplier performance, change in requirements.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
50
Weight
percentageExact

Contract period

Ends
16 Jul 2028, 23:59
Starts
17 Jul 2025, 00:00
Max Extent Date
16 Jul 2030, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As set out in the tender documents
Criterion 2
Type
technical
Description
As set out in the tender documents

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI74
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI74
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50870000
Scheme
CPV
Description
Repair and maintenance services of playground equipment

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Description
The full suite of tender document can be located found via the above Proactis (Rego) link/Account/Login https://supplierlive.proactisp2p.com/ Project reference - PROJ1000885 Request reference - RFX1000066
Document Type
biddingDocuments
Entry 3
Id
011234-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
25 Mar 2025, 18:08

Planning and budget

Documents

Entry 1
Id
010262-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
19 Mar 2025, 18:03

Milestones

Entry 1
Id
engagement
Type
engagement
Status
met
Date Met
10 Mar 2025, 00:00
Description
Scope of Engagement: Several suppliers were invited to meet with key stakeholders regarding this procurement. The purpose was to provide a brief overview of the requirements, outline the proposed procurement timeline and assess market interest in the upcoming tender opportunity. Virtual meetings were subsequently held with the suppliers who responded to the pre-market invitation. Key subjects covered Scope of requirements Contract term Procurement timeline

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PHZZ-4724-NYPH
Name
London Borough of Hillingdon

Roles

buyer

Address

Region
UKI74
Country
GB
Locality
Uxbridge
Postal Code
UB8 1UW
Country Name
United Kingdom
Street Address
Civic Centre

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PHZZ-4724-NYPH
Scheme
GB-PPON

Contact

Name
Allison Mayo
Organisation 2
Id
GB-COH-00908021
Name
HAGS-SMP LIMITED

Roles

supplier

Address

Region
UKJ25
Country
GB
Locality
Egham
Postal Code
TW20 8PG
Country Name
United Kingdom
Street Address
Clockhouse Nurseries

Details

Vcse
No
Scale
sme

Identifier

Id
00908021
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PQVZ-2481-WCBQ
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
21 Oct 2025, 00:00
Status
active
Has Renewal
Yes
Above Threshold
No
Main Procurement Category
services
Assessment Summaries Date Sent
4 Nov 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI74
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI74
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50870000
Scheme
CPV
Description
Repair and maintenance services of playground equipment

Value

Currency
GBP
Including VAT
127,448

Renewal

Description
The contract extension option for the full 2 years will take into consideration, supplierperformance, change in requirements.

Documents

Entry 1
Id
070922-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
4 Nov 2025, 15:20

Suppliers

Supplier 1
Id
GB-COH-00908021
Name
HAGS-SMP LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
24 Nov 2025, 23:59

Related lots

1

Contract period

Ends
16 Jul 2028, 23:59
Starts
24 Nov 2025, 00:00
Max Extent Date
16 Jul 2030, 23:59

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
24 Nov 2025, 00:00
Has Renewal
Yes
Above Threshold
No

Value

Currency
GBP
Including VAT
127,448

Period

Ends
16 Jul 2028, 23:59
Starts
24 Nov 2025, 00:00
Max Extent Date
16 Jul 2030, 23:59

Renewal

Description
The contract has an option to extend for a further two years

Documents

Entry 1
Id
083966-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
17 Dec 2025, 15:22

Recorded locations

  • Buyer location · Uxbridge · UKI74 · UB8 1UW · United Kingdom
  • Delivery location · UKI74 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04ef59-2025-12-17T15:22:43ZPreliminary market engagement notice on Find a Tender ·