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PROCUREMENT OPPORTUNITY

SAP S/4HANA RISE with SAP

Transport for London · Transparency notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 22:50.

Opportunity overview

The project is for the procurement of SAP's Enterprise Resource Planning (ERP) cloud-based solution 'RISE with SAP'. This are business-critical applications to provide TfL's core backoffice business functions of finance, procurement and supply chain management and logistics. TFL's current ERP system (called 'SAP ECC 6'), which is provided by SAP, will no longer be supported after December 2027. TfL proposes to make a direct award to SAP (the same provider) of a contract to provide a new ERP system 'RISE with SAP', giving access to SAP applications supported by SAP S/4HANA and built on a hosted SaaS-like architecture which is fully maintained by SAP and provides for improved data management and analytics/reporting. TfL is purchasing subscriptions to different modules provided either as 'Private Cloud Tailored Option' or public cloud services.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

SAP (UK) LIMITED

Matched by number
Published award value
£37.2m
Awarded
18 Mar 2025
Award ID
1
Status
active
Identifier
GB-COH 02152073
Location
Feltham, UKI75, TW14 8HD, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ICT14908
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
• TfL's current Enterprise Resource Planning (ERP) solution and its critical modules (for example Shift Planning, SAP Payroll and the HANA Database) are heavily customised to meet TfL's specific requirements and, without update or replacement, will be unsupportable after the end of 2027. • TfL's reliance on the SAP-based ERP system and the operational and business-critical modules mentioned above mean that they must be updated, or replaced, so that they are supported in the long term. • SAP will in future no longer be providing such support to its customers other than those with "RISE with SAP" beyond 23 December 2027. • Although there is potential for SAP's resellers to provide the RISE with SAP product, this is conditional on their being approved by SAP. In addition, any reseller would commercially only be likely to provide those services if TfL were to commit to additional "wrap-around" services at extra cost (plus general on-costs). • To use a reseller would also be sub-optimal as it would add an extra layer of contract management, together with the costs of unnecessary additional services, to the wider S/4HANA project for which it is proposed that RISE with SAP is used. • Given that TfL's SAP ERP estate and components are highly customised, SAP's associated experience and know-how in supporting TfL specifically is unique. Accordingly, TfL has no option but to move from its current ECC 6 to a S4/HANA ERP solution via RISE with SAP to ensure that business-critical ERP tools, such as Shift Planning and SAP payroll, remain interoperable and can be supported in future. • The facts explained above mean that any competition for the RISE with SAP product is effectively absent.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersTechnicalReasons

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PHMT-6197-NWNZ
Name
Transport for London

Roles

buyer

Address

Region
UKI41
Country
GB
Locality
London
Postal Code
E20 1JN
Country Name
United Kingdom
Street Address
5 Endeavour Square

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PHMT-6197-NWNZ
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-02152073
Name
SAP (UK) LIMITED

Roles

supplier

Address

Region
UKI75
Country
GB
Locality
Feltham
Postal Code
TW14 8HD
Country Name
United Kingdom
Street Address
Clockhouse Place

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
02152073
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PRVG-5171-GJBZ
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
18 Mar 2025, 00:00
Title
SAP S/4HANA RISE with SAP
Status
active
Has Options
Yes
Above Threshold
Yes
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKI
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48451000
Scheme
CPV
Description
Enterprise resource planning software package
Entry 2
Id
72222300
Scheme
CPV
Description
Information technology services
Entry 3
Id
72260000
Scheme
CPV
Description
Software-related services
Entry 4
Id
72310000
Scheme
CPV
Description
Data-processing services
Entry 5
Id
72320000
Scheme
CPV
Description
Database services

Value

Amount
37,206,813
Currency
GBP
Including VAT
44,648,175.6

Options

Description
The right to additional purchases while the contract is valid. SAP Preferred Success helps fast track and drive value through a proactive partnership, insight-driven recommendations, release guidance, targeted learning programmes, and service-level agreements (SLA) for enhanced support. Additional SAP environments. Service Requests these are any additional development and/or expansion of directly related requirements which may arise in the duration of the contract.

Documents

Entry 1
Id
009967-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
18 Mar 2025, 15:37
Entry 2
Id
009982-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
18 Mar 2025, 16:02

Suppliers

Supplier 1
Id
GB-COH-02152073
Name
SAP (UK) LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
31 Mar 2025, 23:59

Related lots

1

Contract period

Ends
22 Jun 2032, 23:59
Starts
23 Jun 2025, 00:00

Standstill Period

Ends
27 Mar 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
SAP S/4HANA RISE with SAP
Status
active
Award ID
1
Date Signed
31 Mar 2025, 00:00
Has Options
Yes
Above Threshold
Yes

Value

Amount
37,206,813
Currency
GBP
Including VAT
44,648,175.6

Period

Ends
22 Jun 2032, 23:59
Starts
23 Jun 2025, 00:00

Options

Description
SAP Preferred Success helps fast track and drive value through a proactive partnership, insight-driven recommendations, release guidance, targeted learning programmes, and service-level agreements (SLA) for enhanced support. Additional SAP environments. Service Requests these are any additional development and/or expansion of directly related requirements which may arise in the duration of the contract.

Documents

Entry 1
Id
A-997
Format
application/pdf
Document Type
contractSigned
Entry 2
Id
018118-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
30 Apr 2025, 15:51

Agreed Metrics

Entry 1
Id
1
Title
SLA Reporting

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 2
Id
2
Title
Quarterly Review - Service Delivery

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 3
Id
3
Title
Incident Management reporting

Observations

Entry 1
Id
frequency

Period

Duration In Months
3

Recorded locations

  • Buyer location · London · UKI41 · E20 1JN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04ee9b-2025-04-30T15:51:18+01:00Transparency notice on Find a Tender ·