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PROCUREMENT OPPORTUNITY

Provision of Supply and Delivery of School Compliant Soluble Hot Chocolate

Glasgow City Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 22:48.

Opportunity overview

The soluble compliant school hot chocolate supplied and delivered to all secondary school premises must comply in all respects with the relevant provisions of law, as amended, governing the quality of products for human consumption and labelling as follows - (i) Food Safety Act 1990 (ii) The Food Hygiene (Scotland) Regulations 2006 (iii) The General Food Regulations 2004 (iv) The Food Information (Scotland) Regulations 2014 as amended The compliant Regulated specification for the soluble hot chocolate is detailed below- The hot chocolate must be compliant with the Nutritional Requirements for Food and Drink in Schools (Scotland) Regulations 2020 Schedule 2 Part1 Section 15 (f). Consumables containing sugar or fat provided by the successful Supplier must comply with the nutritional guidance contained within the Nutritional Requirements for Food and Drink in Schools Regulations (Scotland) 2020 as detailed below: Lower fat milk drinks containing no more than 0.5g of free sugar per 100ml No more than 5g of total sugar per 100ml No more than 1.8g of total fat per 100ml Please note - It is the Glucose Syrup or Dried Glucose Syrup in the ingredients of the vast majority of Hot Chocolate that would count as added sugar, and thus would contravene the Regulations.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Caffia Coffee Group

Match pending…
Contract value
£18.8k
Awarded
Not supplied
Contract signed
10 Sept 2025
Award ID
056007-2025-GCC006165CPU-1
Status
active
Location
FALKIRK, UK, FK2 7HS, United Kingdom

Classification

  • CPV15980000 — Non-alcoholic beverages
  • CPV15000000 — Food, beverages, tobacco and related products

Lots

  • The soluble compliant school hot chocolate supplied and delivered to all secondary school premises must comply in all respects with the relevant provisions of law, as amended, governing the quality of products for human consumption and labelling as follows - (i) Food Safety Act 1990 (ii) The Food Hygiene (Scotland) Regulations 2006 (iii) The General Food Regulations 2004 (iv) The Food Information (Scotland) Regulations 2014 as amended The compliant Regulated specification for the soluble hot chocolate is detailed below - The hot chocolate must be compliant with the Nutritional Requirements for Food and Drink in Schools (Scotland) Regulations 2020 Schedule 2 Part1 Section 15 (f). Consumables containing sugar or fat provided by the successful Supplier must comply with the nutritional guidance contained within the Nutritional Requirements for Food and Drink in Schools Regulations (Scotland) 2020 as detailed below: Lower fat milk drinks containing no more than 0.5g of free sugar per 100ml No more than 5g of total sugar per 100ml No more than 1.8g of total fat per 100ml Please note - It is the Glucose Syrup or Dried Glucose Syrup in the ingredients of the vast majority of Hot Chocolate that would count as added sugar, and thus would contravene the Regulations.£57.2k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
GCC006165CPU
Status
complete
Has Recurrence
Yes
Review Details
Precise information on deadline(s) for review procedures- Glasgow City Council must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 86 of The Public Contract (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so. VI.5)
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
17 Apr 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
June 2029

Expected award period

Starts
17 Apr 2025, 12:00

Tender Period

Ends
17 Apr 2025, 12:00

Contract terms

Performance Terms
As referred to in Document One - Invitation to Tender and Document Two -Terms and Conditions
Has Electronic Ordering
Yes

Classification

Id
15980000
Scheme
CPV
Description
Non-alcoholic beverages

Submission terms

Languages

en

Bid Validity Period

Duration In Days
150

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process- There is a minimum financial requirement that affects trading performance, and balance sheet strength Financial requirements for trading performance and balance sheet strength should be on the latest filed accounts with Companies House. Trading Performance An overall positive outcome on EBITDA earnings over a 3 year period Exceptional items can be excluded from the calculation. The above would be expressed in the ratio EBITDA-Turnover Balance Sheet strength Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process. Intangibles can be included for purposes of the Total Assets figure. The above would be expressed in the ratio Total Assets-Total Liabilities If an applicant is only required to file abbreviated accounts with Companies House, then in the event of the company being successful in the procurement process, full set of accounts will be required for the last 2 individual years filed in order for the 3 year profitability requirement to be verified. An applicant should have no outstanding issues, with regard to statutory filing requirements with Companies House. Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading. Applicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee (in the Council style) if the Parent company satisfies the financial requirements stipulated above. Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations and have available their two (2) most recent sets of annual audited accounts including profit and loss information. The Council reserves the right at its own discretion to seek such other information from the Applicant in accordance with Regulation 61(7) to prove the Applicant’s economic and financial standing. Any Bidder that fails to achieve or exceed the criteria as stated above will be excluded at this stage.

Applies To

supplier
Criterion 2
Type
technical
Minimum
Glasgow City Council’s Insurance Requirements are- Bidder shall take out and maintain, throughout the period of the contract, Employer’s Liability insurance to the value of at least TEN MILLION POUNDS STERLING (10,000,000 GBP) in respect of any one claim and unlimited in the period. Bidder shall take out and maintain, throughout the period of the contract, Public Liability insurance to the value of at least FIVE MILLION POUNDS STERLING (5,000,000 GBP) in respect of any one claim and unlimited in the period. Bidder shall take out and maintain, throughout the period of the contract, Products Liability insurance to the value of at least FIVE MILLION POUNDS STERLING (5,000,000 GBP) in respect of any one claim and in the aggregate. Motor Insurance - Bidder shall take out and maintain throughout the period of their services at least statutory Motor insurance cover as per the Road Traffic Act 1988 The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent body for EU member states by the council and any organisation shall not sub-let or sub-contract any part of the commission unless the sub-contractor is similarly insured, unless the council agrees otherwise. It is the express responsibility of the lead organisation to ensure this is the case. Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to this ITT that the specified insurance will be obtained.
Description
Please refer to Document One - Invitation to Tender within the Attachment area of the portal within PCS-T for further details. Technical & Professional Ability Bidders are required to provide evidence of having the necessary capacity and capability to deliver the requirement. Bidders are required to respond to question 4C.1.2 within the qualification submission of the tender. Please provide 2 relevant examples of supplies and or services carried out during the last five years as specified in the Contract Notice and Document One ITT: Example 1 50 percent Example 2 50 percent Total Section 100 percent Bidders must score a minimum threshold of 60% out of 100% in total for these example questions. Any Bidder who fails to achieve the minimum points scored will be disqualified.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
The soluble compliant school hot chocolate supplied and delivered to all secondary school premises must comply in all respects with the relevant provisions of law, as amended, governing the quality of products for human consumption and labelling as follows - (i) Food Safety Act 1990 (ii) The Food Hygiene (Scotland) Regulations 2006 (iii) The General Food Regulations 2004 (iv) The Food Information (Scotland) Regulations 2014 as amended The compliant Regulated specification for the soluble hot chocolate is detailed below - The hot chocolate must be compliant with the Nutritional Requirements for Food and Drink in Schools (Scotland) Regulations 2020 Schedule 2 Part1 Section 15 (f). Consumables containing sugar or fat provided by the successful Supplier must comply with the nutritional guidance contained within the Nutritional Requirements for Food and Drink in Schools Regulations (Scotland) 2020 as detailed below: Lower fat milk drinks containing no more than 0.5g of free sugar per 100ml No more than 5g of total sugar per 100ml No more than 1.8g of total fat per 100ml Please note - It is the Glucose Syrup or Dried Glucose Syrup in the ingredients of the vast majority of Hot Chocolate that would count as added sugar, and thus would contravene the Regulations.

Value

Amount
57,190
Currency
GBP

Options

Description
Substitution of Product (not additional) If during the term of the contract, the successful Supplier is unable to continue to supply the exact item requested, the successful Supplier must inform the representative within the CPU via email, giving sound reason for their inability to do so. The successful Supplier must provide the allergen and nutritional data sheet for proposed substitute item as any alternative product offered must be acceptable to the council. The CPU member of staff will require to consult with the Senior Food Safety Advisor to receive confirmation that a substitute item can be accepted. Following confirmation of approved data sheet, the council will request samples to be provided in order to test. The alternative product must be of an equivalent-higher specification and be charged at the agreed contract price or less.

Renewal

Description
12 months prior to the expiry date, the council may consider commencing a new tender process.

Award criteria

Criteria

Criterion 1
Name
Sampling Tasting
Type
quality
Description
40
Criterion 2
Name
Project Implementation Plan
Type
quality
Description
3
Criterion 3
Name
Service Delivery - Roles and Responsibilities
Type
quality
Description
14
Criterion 4
Name
Service Delivery - Late deliveries
Type
quality
Description
5
Criterion 5
Name
Account Management
Type
quality
Description
4
Criterion 6
Name
Supply Chain Resilience
Type
quality
Description
5
Criterion 7
Name
Sustainability
Type
quality
Description
9
Criterion 8
Name
Fair Work First
Type
quality
Description
5
Criterion 9
Type
price
Description
15

Contract period

Duration In Days
1,800

Submission terms

Variant Policy
notAllowed
Electronic Catalogue Policy
required

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Glasgow area

Delivery locations

Entry 1
Region
UKM82
Entry 2
Region
UKM82

Additional Classifications

Entry 1
Id
15000000
Scheme
CPV
Description
Food, beverages, tobacco and related products

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-116581
Name
Glasgow City Council

Roles

buyer
centralPurchasingBody

Address

Region
UKM82
Locality
Glasgow
Postal Code
G2 1DU
Country Name
United Kingdom
Street Address
40 John Street

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Glasgow City Council

Contact

Name
Caroline Dougan
Telephone
+44 1412876845
Organisation 2
Id
GB-FTS-1043
Name
Glasgow Sheriff Court and Justice of the Peace Court

Roles

reviewBody

Address

Locality
Glasgow
Postal Code
G5 9DA
Country Name
United Kingdom
Street Address
PO Box 23 1 Carlton Place

Identifier

Legal Name
Glasgow Sheriff Court and Justice of the Peace Court

Contact

Organisation 3
Id
GB-FTS-160671
Name
Caffia Coffee Group

Roles

supplier

Address

Region
UK
Locality
FALKIRK
Postal Code
FK2 7HS
Country Name
United Kingdom
Street Address
Lomond House, 25A Russel Street

Details

Scale
sme

Identifier

Legal Name
Caffia Coffee Group

Contact

Telephone
+44 7557800035

Award information

Award 1
Id
056007-2025-GCC006165CPU-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-160671
Name
Caffia Coffee Group

Related lots

1

Contracts and changes

Entry 1
Id
056007-2025-GCC006165CPU-1
Status
active
Award ID
056007-2025-GCC006165CPU-1
Date Signed
11 Sept 2025, 00:00

Value

Amount
18,775
Currency
GBP

Recorded locations

  • Buyer location · Glasgow · UKM82 · G2 1DU · United Kingdom
  • Delivery location · UKM82

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04ee5e-2025-09-12T08:40:39+01:00compiled ·