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PROCUREMENT OPPORTUNITY

COV - CVLR ORT Event Management

Coventry City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 22:45.

Opportunity overview

Provision of an event management service for the Coventry Very Light Rail ("CVLR") On Road Test ("ORT") Route operations, which will occur concurrently with the ORT Route Operations, and necessitate close coordination. This includes management of the ORT Route perimeter, the interface between the ORT Route with Road Vehicles and Pedestrians and the management of external stakeholders requiring access to ORT Route. It also incorporates Passenger Experience and Event logistics, including the provision of basic Passenger welfare facilities, managing the outputs from the Event Booking System for Passengers and resultant requirements associated with checking Passenger tickets, safety briefings and access / egress to the CVLR Vehicle.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Classification

  • CPV79952000 — Event services

Lots

  • Lot LOT-0001AED 83.3k · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
COV-21965
Status
complete
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
How to submit
www.csw-jets.co.uk
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
closed
Method
withReopeningCompetition
Description
A standalone framework

Tender Period

Ends
7 Apr 2025, 13:00

Submission terms

Electronic Submission Policy
allowed

Lots and requirements

Entry 1
Id
LOT-0001
Status
complete

Value

Amount
83,333
Currency
AED
Including VAT
100,000

Award criteria

Criteria

Criterion 1
Name
Net Price
Type
price
Description
Total net price (fixed fee).

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Methodology
Type
quality

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 3
Name
Safe Event Management
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Name
Management & Delivery
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Name
Risk Mitigation
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
1 Jul 2025, 00:59
Starts
25 Apr 2025, 01:00

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKG33
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services

Published documents

Entry 1
Id
009593-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
17 Mar 2025, 10:45

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PMJC-6861-XJPP
Name
Coventry City Council

Roles

buyer

Address

Region
UKG33
Country
GB
Locality
Coventry
Postal Code
CV1 5RR
Country Name
United Kingdom
Street Address
Council House, Earl Street

Details

Classifications

Entry 1
Id
publicUndertaking
Scheme
UK_CA_TYPE
Description
Public undertaking

Identifier

Id
PMJC-6861-XJPP
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-09652306
Name
Property Management and Event Safety Limited (t/a Conflux Events)

Roles

supplier

Address

Region
UKG33
Country
GB
Locality
Coventry
Postal Code
CV1 3EX
Country Name
United Kingdom
Street Address
16 Brunswick Road

Details

Vcse
No
Scale
large

Identifier

Id
09652306
Scheme
GB-COH

Contact

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services

Suppliers

Supplier 1
Id
GB-COH-09652306
Name
Property Management and Event Safety Limited (t/a Conflux Events)

Related lots

LOT-0001

Contracts and changes

Entry 1
Id
1
Title
CVLR ORT Event Management
Status
active
Award ID
1
Date Signed
29 Apr 2025, 01:00
Above Threshold
No

Value

Amount
129,722.6
Currency
GBP
Including VAT
155,666

Period

Ends
28 Jun 2025, 00:59
Starts
29 Apr 2025, 01:00

Documents

Entry 1
Id
017811-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
30 Apr 2025, 09:27

Recorded locations

  • Buyer location · Coventry · UKG33 · CV1 5RR · United Kingdom
  • Delivery location · UKG33 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04edaf-2025-04-30T09:27:01+01:00Tender notice on Find a Tender ·