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PROCUREMENT OPPORTUNITY

Provision of Fuel Card Services

Southend City Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 22:44.

Opportunity overview

Southend-on-Sea City Council (the “Council”) currently has a fuel card service contract in place to purchase approximately 55,000 litres of ULSD diesel per annum for its current fleet of 82 vehicles. The current fuel card solution provider processes approximately 1,084 transactions per annum. The Council is looking to continue with a fuel card solution to allow its fleet to purchase fuel at a variety of retail fuel outlets across Southend-on-Sea. The more retail outlets that the fuel card service covers, then the less distance needs to be driven to get to a fuel outlet. The corresponding reduction of fuelling journeys will reduce wear and the impact on the environment thus lowering the overall carbon footprint.

Classification

  • CPV09000000 — Petroleum products, fuel, electricity and other sources of energy
  • CPV09100000 — Fuels
  • CPV09310000 — Electricity

Lots

  • Southend-on-Sea City Council (the “Council”) currently has a fuel card service contract in place to purchase approximately 55,000 litres of ULSD diesel per annum for its current fleet of 82 vehicles. The current fuel card solution provider processes approximately 1,084 transactions per annum. The Council is looking to continue with a fuel card solution to allow its fleet to purchase fuel at a variety of retail fuel outlets across Southend-on-Sea. The more retail outlets that the fuel card service covers, then the less distance needs to be driven to get to a fuel outlet. The corresponding reduction of fuelling journeys will reduce wear and the impact on the environment thus lowering the overall carbon footprint. Benefits of using a fuel card include (but not limited to): ● Remove the need for cash ● Significantly reduced admin requirements as opposed to pay and reclaim ● Provides consistent, competitive pricing ● Secure payments ● Detailed Management Information ● Carbon emission reports to help with social value commitmentsValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN742125
Status
unsuccessful
Procurement Method
limited
Main Procurement Category
goods
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
No suitable tenders were submitted in response to an open procedure, as the tender responses received did not demonstrate that they could fully meet the requirements of the Council. Link to the contract notice for the published opportunity: https://www.contractsfinder.service.gov.uk/Notice/1c1e171d-3c4f-426f-81f0-c9d8a5ed43fc.

Amendments

Entry 1
Id
3

Unstructured Changes

Entry 1

Where

Label
V.1
Section
Section V

New Value

Text
See above

Old Value

Text
Section V. A contract/lot is awarded: Yes Section V.1 A contract/lot is awarded
Entry 2
Id
4

Unstructured Changes

Entry 1

Where

Label
Description of the procurement
Section
II.2.4

New Value

Text
The following text to be added: Contract start date: 1 February 2025 Contract end date: 31 January 2028 Option to extend until: 31 January 2030

Old Value

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
09000000
Scheme
CPV
Description
Petroleum products, fuel, electricity and other sources of energy

Procedure reasons

Entry 1
Id
D_PROC_OPEN
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
No tenders or no suitable tenders/requests to participate in response to open procedure

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Description
Southend-on-Sea City Council (the “Council”) currently has a fuel card service contract in place to purchase approximately 55,000 litres of ULSD diesel per annum for its current fleet of 82 vehicles. The current fuel card solution provider processes approximately 1,084 transactions per annum. The Council is looking to continue with a fuel card solution to allow its fleet to purchase fuel at a variety of retail fuel outlets across Southend-on-Sea. The more retail outlets that the fuel card service covers, then the less distance needs to be driven to get to a fuel outlet. The corresponding reduction of fuelling journeys will reduce wear and the impact on the environment thus lowering the overall carbon footprint. Benefits of using a fuel card include (but not limited to): ● Remove the need for cash ● Significantly reduced admin requirements as opposed to pay and reclaim ● Provides consistent, competitive pricing ● Secure payments ● Detailed Management Information ● Carbon emission reports to help with social value commitments

Award criteria

Criteria

Criterion 1
Name
Cost
Type
cost
Description
100

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH31

Additional Classifications

Entry 1
Id
09100000
Scheme
CPV
Description
Fuels
Entry 2
Id
09310000
Scheme
CPV
Description
Electricity

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-74018
Name
Southend City Council

Roles

buyer

Address

Region
UKH31
Locality
Southend-on-Sea
Postal Code
SS2 6YL
Country Name
United Kingdom
Street Address
Civic Centre, Victoria Avenue

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Southend City Council

Contact

Name
Mrs Gillian Shine
Telephone
+44 1702215000
Organisation 2
Id
GB-FTS-2059
Name
High Court

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
Royal Courts of Justice, Strand

Identifier

Legal Name
High Court

Award information

Award 1
Id
009549-2025-1
Status
unsuccessful
Status Details
unsuccessful

Related lots

1

Recorded locations

  • Buyer location · Southend-on-Sea · UKH31 · SS2 6YL · United Kingdom
  • Delivery location · UKH31

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04ed8f-2025-03-18T17:53:02Zcompiled ·