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PROCUREMENT OPPORTUNITY

Project Portfolio Management and Resource System

The North Yorkshire Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 22:43.

Opportunity overview

The Authority wishes to invite Suppliers to tender for a Project Portfolio Management and Resource System. Within this procurement we are looking for a solution that can deliver Project, Programme and Portfolio Management as well as Resource Management functionality The Contract is for a period of 3 years and 5 months with the optional extension 2 x 2 years.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Ninth Wave Ltd

Matched by exact name
Published award value
£625k
Awarded
31 Oct 2025
Award ID
1
Status
active
Identifier
GB-PPON PTTW-8121-RVYY
Location
London, UKI32, W1J 5BF, United Kingdom

Classification

  • CPV48000000 — Software package and information systems
  • CPV48331000 — Project management software package

Lots

  • Lot LOT-0000£525k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
182-NYC-RS
Status
complete
Published risks
There is a risk of emerging cyber threats arising during the Term of the contract which may require the Authority to request the Supplier make changes to the software system it provides under the contract to enable the system to operate safely and adequately protect personal information stored on the system.
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
2 Jul 2032, 00:59

Expected award period

Ends
7 Oct 2025, 00:59

Tender Period

Ends
29 Aug 2025, 11:00

Communication

Future Notice Date
2 Jul 2025, 00:59

Enquiry period

Ends
20 Aug 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
LOT-0000
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Amount
525,000
Currency
GBP
Including VAT
630,000

Options

Description
Additional licences may be purchased throughout the contract length.

Renewal

Description
Option to extend 2 x 24 months 01 April 2029 - 31 March 2031 01 April 2031 - 31 March 2033

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Price
Type
price

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Quality
Type
quality

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
1 Apr 2029, 00:59
Starts
3 Nov 2025, 00:00
Max Extent Date
1 Apr 2033, 00:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As detailed in Volume 3 Procurement Specific Questionnaire
Criterion 2
Type
technical
Description
As detailed in Volume 3 Procurement Specific Questionnaire

Items and delivery

Item 1
Id
LOT-0000
Related Lot
LOT-0000

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKE2
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48331000
Scheme
CPV
Description
Project management software package
Entry 2
Id
48000000
Scheme
CPV
Description
Software package and information systems

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
045107-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
1 Aug 2025, 11:00

Planning and budget

Documents

Entry 1
Id
009541-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
14 Mar 2025, 17:10

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
1 Apr 2025, 00:59
Description
Please submit your request for information response via Yortender no later than 10am 31 March 2025.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PNXY-8263-XCNL
Name
The North Yorkshire Council

Roles

buyer

Address

Region
UKE22
Country
GB
Locality
Northallerton
Postal Code
DL7 8AD
Country Name
United Kingdom
Street Address
County Hall, Racecourse Lane,

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PNXY-8263-XCNL
Scheme
GB-PPON

Contact

Name
Mark Taylor
Telephone
+44 1609533450
Organisation 2
Id
GB-PPON-PTTW-8121-RVYY
Name
Ninth Wave Ltd

Roles

supplier

Address

Region
UKI32
Country
GB
Locality
London
Postal Code
W1J 5BF
Country Name
United Kingdom
Street Address
35 Berkeley Square

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PTTW-8121-RVYY
Scheme
GB-PPON

Contact

Telephone
+44 7811946180

Award information

Award 1
Id
1
Date
31 Oct 2025, 00:00
Title
Project Portfolio Management and Resource System
Status
active
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods
Assessment Summaries Date Sent
31 Oct 2025, 00:00

Items

Item 1
Id
LOT-0000
Related Lot
LOT-0000

Delivery locations

Entry 1
Region
UKE2
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKE2
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE2
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48331000
Scheme
CPV
Description
Project management software package
Entry 2
Id
48000000
Scheme
CPV
Description
Software package and information systems

Value

Amount
625,000
Currency
GBP
Including VAT
750,000

Options

Description
The right to additional purchases while the contract is valid. Additional licences may be purchased throughout the contract length.

Renewal

Description
Two options to extend: 1) 01 April 2029 - 31 March 2031 2) 01 April 2031 - 31 March 2033

Documents

Entry 1
Id
070215-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
31 Oct 2025, 16:00

Suppliers

Supplier 1
Id
GB-PPON-PTTW-8121-RVYY
Name
Ninth Wave Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
17 Nov 2025, 23:59

Related lots

LOT-0000

Contract period

Ends
1 Apr 2029, 00:59
Starts
17 Nov 2025, 00:00
Max Extent Date
1 Apr 2033, 00:59

Standstill Period

Ends
11 Nov 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Project Portfolio Management and Resource System
Status
active
Award ID
1
Date Signed
17 Nov 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
625,000
Currency
GBP
Including VAT
750,000

Period

Ends
1 Apr 2029, 00:59
Starts
17 Nov 2025, 00:00
Max Extent Date
1 Apr 2033, 00:59

Options

Description
The right to additional purchases while the contract is valid. Additional licences may be purchased throughout the contract length.

Renewal

Description
Two options to extend: 1) 01 April 2029 - 31 March 2031 2) 01 April 2031 - 31 March 2033

Documents

Entry 1
Id
080953-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
9 Dec 2025, 10:48
Entry 2
Id
081078-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
9 Dec 2025, 14:31

Amendments

Entry 1
Id
081078-2025
Description
Date signed and contract start date fields changed to 17th November 2025 as the contract start date to ensure accurate contract duration calculation on notice. Actual date signed was 8th December 2025.

Recorded locations

  • Buyer location · Northallerton · UKE22 · DL7 8AD · United Kingdom
  • Delivery location · UKE2 · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04ed87-2025-12-09T14:31:11ZPreliminary market engagement notice on Find a Tender ·