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PROCUREMENT OPPORTUNITY

The University of Bath Equipment Maintenance (Catering & Refrigeration)

The University of Bath · Tender notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 22:37.

Opportunity overview

The University seeks proposals from qualified suppliers for the provision of reactive maintenance, servicing, and Planned Preventative Maintenance (PPM) for all catering and refrigeration equipment, in all hospitality and retail outlets. The contract will be split into two lots: 1.Catering Equipment 2.Refrigeration Suppliers are expected to ensure high standards of service delivery, maintaining operational excellence across our facilities. The aim is to partner with suppliers that can deliver consistent and reliable maintenance support, contributing to the seamless operation of the University’s catering and retail services. This tender is divided into distinct lots: Lot 1 for Catering Equipment and Lot 2 for Refrigeration. Suppliers can bid for either one or both lots, based on their expertise and capacity. This will also include a site visit at the University of Bath which will give bidders a chance to look at the required areas for lot 1 & lot 2. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Bath:-Installation-work-of-refrigeration-equipment./63T94EHC34 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/63T94EHC34

Classification

  • CPV45331231 — Installation work of refrigeration equipment
  • CPV50883000 — Repair and maintenance services of catering equipment

Lots

  • Catering Equipment£338.4k · Including VAT
  • Refrigeration£280.8k · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04eb8c
Status
active
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA
CPTPP

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
20 May 2025, 00:59

Tender Period

Ends
23 Apr 2025, 13:00

Enquiry period

Ends
10 Apr 2025, 13:00

Submission terms

Electronic Submission Policy
notAllowed

Languages

en

Lots and requirements

Entry 1
Id
1
Title
Catering Equipment
Status
active
Description
The University operates multiple hospitality outlets across campus including 4 West Cafe, Parade, Pitstop, The Fountain, Limetree, Polden (operational during the summer), Claverton Kitchen, The Sports Cafe, The Edge, and Pavilion. These outlets feature a diverse array of catering equipment, including commercial ovens, deep fryers, grills etc. Additionally, the retail outlet, Fresh Grocery Store, features commercial ovens in its bakery section. We require a supplier who is readily available for reactive maintenance callouts for this extensive and varied range of equipment. Additionally, a robust Planned Preventative Maintenance (PPM) service is crucial. We are looking for a supplier who can adapt to our aging estate and focus on PPM with detailed service reports. This approach is to ensure everyday repairs are managed efficiently, and a long-term economic assessment of our current estate is facilitated to ultimately achieve cost savings.

Value

Currency
GBP
Including VAT
338,400

Award criteria

Criteria

Criterion 1
Name
Criterion 1
Type
price
Description
Long criteria description

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Criterion 2
Type
quality
Description
Long criteria description

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
9 Jun 2029, 00:59
Starts
9 Jun 2025, 01:00
Entry 2
Id
2
Title
Refrigeration
Status
active
Description
The refrigeration needs span across the aforementioned hospitality outlets and include walk-in refrigerators, display fridges, freezers etc. Our two campus retail stores also feature an assortment of refrigeration units. The supplier should provide a reactive maintenance service along with a comprehensive PPM service for the entire estate detailed within this tender. This PPM schedule should encompass both the hospitality outlets and the retail stores, aiming to maintain optimal operational conditions throughout the year.

Value

Currency
GBP
Including VAT
280,800

Award criteria

Criteria

Criterion 1
Name
Criterion 1
Type
price
Description
Long criteria description

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Criterion 2
Type
quality
Description
Long criteria description

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
16 Jun 2029, 00:59
Starts
16 Jun 2025, 01:00

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKK12
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50883000
Scheme
CPV
Description
Repair and maintenance services of catering equipment
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Id
45331231
Scheme
CPV
Description
Installation work of refrigeration equipment
Entry 2
Id
50883000
Scheme
CPV
Description
Repair and maintenance services of catering equipment

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
008740-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
11 Mar 2025, 14:05

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PNGV-7869-ZHZQ
Name
The University of Bath

Roles

buyer

Address

Region
UKK12
Country
GB
Locality
Bath
Postal Code
BA2 7AY
Country Name
United Kingdom
Street Address
University of Bath,, Claverton Down

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PNGV-7869-ZHZQ
Scheme
GB-PPON

Contact

Name
James Piercy
Telephone
01225 388913

Recorded locations

  • Buyer location · Bath · UKK12 · BA2 7AY · United Kingdom
  • Delivery location · UKK12 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04eb8c-2025-03-11T14:05:07ZTender notice on Find a Tender ·