Technology Enabled Care

Covered By

Procedure

Features

The process will be delivered in the following key stages: 1. Initial Tender Submission and Evaluation: a. Tenderers are invited to submit an initial tender which will be assessed on the basis of: i. Quality criteria - as set out in Form F of this ITT (100% weighting during this stage) ii. Pass/Fail criteria - as set out in Form B, C, and D of this ITT. iii. Pricing - Tenderers are required to submit initial pricing. At this stage, price will not be scored, but will be assessed on a pass/fail basis against the price cap. Any submission exceeding the price cap will be excluded from further consideration. b. Following the evaluation of the initial tenders the 3 highest scoring tenderers will be shortlisted to the dialogue stage (In the event of a tie the bidder who scored higher on the question with the highest weighting will proceed to the next stage. If this also a tie, then the bidder who scored higher on the question with the second highest weighting will proceed to the next stage, and so on. This process will repeat until we have shortlisted to 3 bidders). c. Unsuccessful Bidders will receive their scores for each of the Form F questions along with the rationale for receiving those scores. Unsuccessful Bidders will also be informed of the scoring range for the highest scoring 3 bidders and where their Bid was ranked. There will be no standstill period at this stage. Bidders being progressed to dialogue, will not receive their quality scores from initial tender stage. 2. Dialogue Period: a. Dialogue will likely take the form of multiple half day workshops on Teams during the dates outlined section 5.1. This stage is designed to: i. Clarify and refine proposals. ii. Explore solutions and pricing model in more detail. iii. Address any ambiguities or areas of development identified during the initial evaluation. b. The Council reserves the right to remove or add additional stages of dialogue to ensure both parties have a clear understanding of requirements and expectations before final the final tender submission where bidders can amend their bids. This may take the form of structured meetings or written communications. The Council also reserves the right to amend the specification and pricing model throughout this process. 3. Final Tender Submission: a. Following the conclusion of the dialogue period, tenderers will be invited to submit a final tender. These final tenders will be evaluated on both quality (70% weighting) and price (30% weighting) to determine the successful tender. The quality questions will be the same as the initial tender and the question weightings are defined in Form F. Tenders will be evaluated in accordance with the process and descriptors as set out in this Initial Invitation to Tender. b. Bidders are to provide a clean and marked up version of the final tender. This will assist the evaluation panel with understanding the updates made following receipt of Initial Tenders. c. When the Council has obtained all required internal approvals for the proposed award, Standstill letters, Assessment Summaries will be issued to all bidders that were invited to participate in dialogue. A Contract Award Notice will also be published. This will commence the 8 working day mandatory standstill period. d. Bidders that were excluded in prior to dialogue, will be issued with a redacted score sheet for the Bidders that were invited to participate in dialogue. They will not receive a standstill letter or assessment summary.

Legal basis

Id

2023/54

Uri

https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Scheme

UKPGA

Expected award period

Ends

16 Oct 2025, 23:59

Tender Period

Ends

4 Aug 2025, 12:00

Communication

Future Notice Date

3 Jun 2025, 23:59

Contract terms

Financial Terms

As per the terms and conditions issued with this procurement

Enquiry period

Ends

28 Jul 2025, 12:00

Submission terms

Electronic Submission Policy

allowed

Documents

Milestones