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PROCUREMENT OPPORTUNITY

Travel Management Services

University Of Edinburgh · award, contract

Tender information last checkedLast checked 3 Oct 2026, 17:43.

Opportunity overview

The University of Edinburgh is awarding a comprehensive Travel Management Services contract to cover all Business and Student Group Travel. Many of our students and staff travel as part of their studies, research, or to develop important connections across the UK and internationally. We are committed to supporting our community to do so as safely and efficiently as possible. At the same time, we remain steadfast in achieving our ambitious sustainability goals, which include reducing carbon emissions related to travel. As transport costs increase worldwide, this service will support our work to safeguard our community, reduce University expenditure, and provide high-quality data for carbon and travel reporting. The University has included buffers within the value to account solely for potential increases in travel volumes or rising costs to mitigate future contract modifications. The anticipated contract value is not a commitment or a guaranteed level of spend. Potential fluctuations in travel demand, internal policy changes and external factors may result in lower spending.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Key Travel

Matched by normalised name
Contract value
£89.8m
Awarded
Not supplied
Contract signed
23 Feb 2026
Award ID
024607-2026-1
Status
active
Location
Manchester, UK, M1 6EJ, United Kingdom

Key Travel

Matched by normalised name
Contract value
£9m
Awarded
Not supplied
Contract signed
23 Feb 2026
Award ID
024607-2026-2
Status
active
Location
Manchester, UK, M1 6EJ, United Kingdom

Classification

  • CPV63516000 — Travel management services

Lots

  • Business Travel ServicesValue not stated
  • Student Group Travel ServicesValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
EC1038
Status
complete
Main Procurement Category
services
Procurement Method
open
Procurement Method Details
Open procedure

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
63516000
Description
Travel management services

Covered By

GPA

Lots and requirements

Entry 1
Id
2
Title
Student Group Travel Services
Description
The contract period is 3 years, with the option to extend for an additional 4 x 1 year. The core requirement of this project is to develop an integrated travel management platform that handles a variety of travel-related services. - Online and offline booking capabilities. - Rail travel (including cross-channel rail services). - Air travel (domestic, European, and international). - Accommodation bookings (domestic, European, and international). - Dedicated Account Management, Online and Offline teams who will serve as the direct contacts. The need for a robust travel management system is driven by the complexity of travel arrangements, sustainability targets, enhanced duty of care, improved user experience and driving financial and administrative efficiencies. The objectives and goals of the UoE Sustainable Travel Policy are threefold: 1. Delivering on ambitious sustainability goals by reducing carbon emissions related to business travel and providing high-quality data for carbon and travel reporting. 2. Supporting the University's duty of care for staff and students, particularly those travelling overseas, ensuring their safety and well-being. 3. Providing value for money by improving cost efficiency and streamlining the administration of reimbursements within the University's large, complex organisational structure. Lot Description Lot 2 – Student Group Travel Services - This lot covers UK and International Air, Rail and Hotel / Hostel services; Ferry services; Eurostar; International Vehicle Hire; Group Travel services; and relevant professional advice to Members for student group travel.
Has Options
No
Status
cancelled

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
80
Criterion 2
Type
price
Description
20
Entry 2
Id
1
Title
Business Travel Services
Description
The contract period is 3 years, with the option to extend for an additional 4 x 1 year. The core requirement of this project is to develop an integrated travel management platform that handles a variety of travel-related services. - Online and offline booking capabilities. - Rail travel (including cross-channel rail services). - Air travel (domestic, European, and international). - Accommodation bookings (domestic, European, and international). - Dedicated Account Management, Online and Offline teams who will serve as the direct contacts. The need for a robust travel management system is driven by the complexity of travel arrangements, sustainability targets, enhanced duty of care, improved user experience and driving financial and administrative efficiencies. The objectives and goals of the UoE Sustainable Travel Policy are threefold: 1. Delivering on ambitious sustainability goals by reducing carbon emissions related to business travel and providing high-quality data for carbon and travel reporting. 2. Supporting the University's duty of care for staff and students, particularly those travelling overseas, ensuring their safety and well-being. 3. Providing value for money by improving cost efficiency and streamlining the administration of reimbursements within the University's large, complex organisational structure. Lot Description Lot 1 – Business Travel Services - This lot provides Members with access to a fully managed service for all UK and International travel and associated services. The Member will be able to research and book using an online tool and/or via offline booking channels using a traditional call centre/agent type operation (on the lowest cost non-Premium Line telephone number). This lot will cover UK and International Air, Rail, and Hotel services; Ferry services; Eurostar; International Vehicle Hire; Visa services; and relevant professional advice to all clients.
Has Options
No
Status
cancelled

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
80
Criterion 2
Type
price
Description
20

Items and delivery

Item 1
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
63516000
Description
Travel management services

Delivery locations

Entry 1
Region
UKM75
Item 2
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
63516000
Description
Travel management services

Delivery locations

Entry 1
Region
UKM75

Buyer, suppliers and contacts

Organisation 1
Name
University Of Edinburgh
Id
GB-FTS-2023

Identifier

Legal Name
University Of Edinburgh

Address

Street Address
Charles Stewart House, 9-16 Chambers Street
Locality
Edinburgh
Region
UKM75
Postal Code
EH1 1HT
Country Name
United Kingdom

Contact

Telephone
+44 1316502759

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
BODY_PUBLIC
Description
Body governed by public law
Entry 2
Scheme
COFOG
Id
09
Description
Education
Organisation 2
Name
Key Travel
Id
GB-FTS-177680

Identifier

Legal Name
Key Travel

Address

Street Address
9th Floor, St. James Buildings
Locality
Manchester
Region
UK
Postal Code
M1 6EJ
Country Name
United Kingdom

Roles

supplier

Details

Scale
large
Organisation 3
Name
Edinburgh Sheriff Court
Id
GB-FTS-404

Identifier

Legal Name
Edinburgh Sheriff Court

Address

Street Address
27 Chambers Street
Locality
Edinburgh
Postal Code
EH1 1LB
Country Name
United Kingdom

Roles

reviewBody

Award information

Award 1
Id
024607-2026-1
Title
Business Travel Services
Status
active

Related lots

1

Suppliers

Supplier 1
Id
GB-FTS-177680
Name
Key Travel
Award 2
Id
024607-2026-2
Title
Student Group Travel Services
Status
active

Related lots

2

Suppliers

Supplier 1
Id
GB-FTS-177680
Name
Key Travel

Contracts and changes

Entry 1
Id
024607-2026-1
Award ID
024607-2026-1
Title
Business Travel Services
Status
active
Date Signed
23 Feb 2026, 00:00

Value

Amount
89,765,643.21
Currency
GBP
Entry 2
Id
024607-2026-2
Award ID
024607-2026-2
Title
Student Group Travel Services
Status
active
Date Signed
23 Feb 2026, 00:00

Value

Amount
8,999,787.37
Currency
GBP

Recorded locations

  • Buyer location · Edinburgh · UKM75 · EH1 1HT · United Kingdom
  • Delivery location · UKM75

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 024607-2026award, contract ·