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PROCUREMENT OPPORTUNITY

Electronic Quality Management System (EQMS)

The Police and Crime Commissioner for Surrey · Planned procurement notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 22:32.

Opportunity overview

The Forensic Science Regulator (FSR) timeline for achieving compliance with statutory regulations means that a number of business areas within Surrey Police and Sussex Police are either currently already accredited or are looking to become accredited or compliant with the FSR's Code of Practice. As such the demand upon the current Quality Management System (QMS) being used, has never been so high and is only due to continue to expand as more units/sites and departments seek to become accredited and become fully engaged with the accreditation process and meeting statutory requirements This Invitation to Tender ("ITT") has been issued by the Police and Crime Commissioner for Surrey on behalf of itself and the Police and Crime Commissioner for Sussex (together "the Contracting Authority") who are seeking to award a Contract for the provision of an Electronic Quality Management System (eQMS). The Requirement will be tendered for a single Supplier. The Contract Term shall be for a period of 5 years with the option to extend by a further two 12 month periods. The anticipated commencement date of the Contract is 1st August 2025. Any changes to this commencement date will be communicated to all bidders through the Contracting Authority's e-tendering portal (https://sell2.in-tend.co.uk/blpd). Please note that before any contract can be awarded, there will be an internal governance process to obtain approval before proceeding, this may be delayed if the cost of the contract is greater than that currently budgeted for.

Classification

  • CPV48600000 — Database and operating software package
  • CPV64216200 — Electronic information services
  • CPV72212610 — Database software development services
  • CPV72222000 — Information systems or technology strategic review and planning services
  • CPV72223000 — Information technology requirements review services

Lots

  • Lot LOT-0001£470k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
JPS1266
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
1 Jul 2025, 23:59

Tender Period

Ends
19 May 2025, 10:00

Communication

Future Notice Date
6 Mar 2025, 23:59

Contract terms

Financial Terms
30 days upon receipt of valid invoice

Enquiry period

Ends
6 May 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
LOT-0001
Status
complete
Has Renewal
Yes

Value

Amount
470,000
Currency
GBP
Including VAT
564,000

Renewal

Description
2 x 12 months

Suitability

Sme
Yes

Award criteria

Weighting Description
Full pass on Gateway questions 70% weighting for Quality/Technical questions 20% weighting for price 10% weight for social value

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
80
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
20
Weight
percentageExact

Contract period

Ends
30 Sept 2030, 23:59
Starts
1 Oct 2025, 00:00
Max Extent Date
30 Sept 2032, 23:59

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKJ
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48600000
Scheme
CPV
Description
Database and operating software package
Entry 2
Id
64216200
Scheme
CPV
Description
Electronic information services
Entry 3
Id
72212610
Scheme
CPV
Description
Database software development services
Entry 4
Id
72222000
Scheme
CPV
Description
Information systems or technology strategic review and planning services
Entry 5
Id
72223000
Scheme
CPV
Description
Information technology requirements review services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
015450-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
16 Apr 2025, 10:41
Entry 3
Id
067112-2025
Format
text/html
Notice Type
UK12
Description
Procurement termination notice on Find a Tender
Document Type
tenderCancellationNotice
Published
21 Oct 2025, 13:56

Planning and budget

Documents

Entry 1
Id
008231-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
6 Mar 2025, 15:17

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PTBH-8315-RNZP
Name
The Police and Crime Commissioner for Surrey

Roles

buyer

Address

Region
UKJ25
Country
GB
Locality
Guildford
Postal Code
GU3 1YJ
Country Name
United Kingdom
Street Address
PO Box 412

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PTBH-8315-RNZP
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Status
cancelled
Final Status Date
15 Jul 2025, 00:00

Related lots

LOT-0001

Recorded locations

  • Buyer location · Guildford · UKJ25 · GU3 1YJ · United Kingdom
  • Delivery location · UKJ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04ea2c-2025-10-21T13:56:40+01:00Planned procurement notice on Find a Tender ·