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PROCUREMENT OPPORTUNITY

Framework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Offices in India

Foreign, Commonwealth and Development Office · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 22:31.

Opportunity overview

The objective of this tender is to empanel competent supplier(s) and have Framework agreements for providing Car Hire Services to FCDO and 1HMG partners in India. Staff members of British High Commission, British Deputy High Commissions, visiting officials from the UK and Staff will be the potential service recipients of these Framework Agreements. The contractors are expected to provide 24x7 support and should have the capacity to meet additional requirements (on request, as detailed in the SOSR) throughout the contract performance period. The Framework Agreements will be with multiple suppliers without having the need of run individual RFQs. The contract shall be valid initially for a period of 2 years starting from 1 December 2025, with a provision for an extension of 2 more years, subject to satisfactory performance by selected supplier(s) and continued business requirement at FCDO.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

AUTORIDERS INTERNATIONAL LIMITED

No match
Shared published award value
£350k
Awarded
7 Nov 2025
Suppliers
One of 4 awarded suppliers
Award ID
1
Status
active
Identifier
GB-PPON PXLX-8844-ZBCV
Location
Mumbai, IN, 400054, India

AVIS INDIA MOBILITY SOLUTIONS PRIVATE LIMITED

No match
Shared published award value
£350k
Awarded
7 Nov 2025
Suppliers
One of 4 awarded suppliers
Award ID
1
Status
active
Identifier
GB-PPON PWXM-8694-XRDT
Location
Gurugram, IN, 122002, India

FAB CARS PRIVATE LIMITED

No match
Shared published award value
£350k
Awarded
7 Nov 2025
Suppliers
One of 4 awarded suppliers
Award ID
1
Status
active
Identifier
GB-PPON PZZL-6389-YJBX
Location
Mumbai, IN, 400098, India

K.T.C. (INDIA) LIMITED

No match
Shared published award value
£350k
Awarded
7 Nov 2025
Suppliers
One of 4 awarded suppliers
Award ID
1
Status
active
Identifier
GB-PPON PMXM-1368-LQZW
Location
New Delhi, IN, 110037, India

Classification

  • CPV60171000 — Hire of passenger cars with driver

Lots

  • Lot 1£350k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CPG-12148-2025
Status
complete
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
https://fcdo.bravosolution.co.uk/web/login.html Tenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender. Important information for all Potential Suppliers: In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO's e-sourcing portal (link provided above). Once logged in, search for Project Refrence No. 12148. If a potential supplier is not registered on the portal, click the 'Click here to register!' button, and follow the on-screen instructions to complete registration. Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page. Registration take approximately 5 minutes and is free or charge. ↗
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
1 Jul 2027, 23:59

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
closed
Method
withAndWithoutReopeningCompetition
Description
Successful service provider will work within a Framework Agreement. As and when a downstream work is required, a detailed Terms of Reference for that specific assignment will be sent to all Contractors/suppliers listed in the framework. Selection of a supplier will be based on mini competition among framework suppliers. Also, any travel cost within £3K will be direct award with suitable framework supplier and any travel above £3K will be award basis on mini competition within contracted suppliers. The Framework will also allow for Direct Award based on urgency or other defined needs based on rates provided in the Schedule of Prices agreed with the supplier in the framework agreement.
Buyer Categories
Other FCDO Department (1HMG)
Maximum Participants
7

Buyer Location Restrictions

Entry 1

Gazetteer

Scheme
GB-ITL

Identifiers

IN

Expected award period

Ends
20 Aug 2025, 23:59

Tender Period

Ends
9 Jul 2025, 17:00

Contract terms

Financial Terms
PAYMENT TERMS Payment will made monthly against valid invoices. Authority ensures payment to contractor within 30 days of receipt of invoice and other relevant document (if required). All payments will be electronically transferred to bank account against the services delivered or via Global Procurement card (GPC) Card.

Enquiry period

Ends
24 Jun 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
350,000
Currency
GBP
Including VAT
350,000

Renewal

Description
We will take revised quotes from the selected suppliers after 2 years for the the services to assess the market trend and to achieve VFM.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Evaluation 60%
Type
quality
Description
Technical Evaluation 60% & Commercial 40%

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Commercial 40%
Type
cost
Description
Technical Evaluation 60% & Commercial 40%

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
31 Aug 2027, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2029, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Ability to operate in India and adhere to Insurances proposed in tender.
Criterion 2
Type
technical
Description
Ability to operate in India

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
IN
Country
IN
Country Name
India
Entry 2
Region
IN
Country
IN
Country Name
India

Additional Classifications

Entry 1
Id
60171000
Scheme
CPV
Description
Hire of passenger cars with driver

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
031508-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
11 Jun 2025, 12:29

Planning and budget

Documents

Entry 1
Id
008194-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
6 Mar 2025, 12:46

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
21 Mar 2025, 23:59
Description
The objective of this tender is to empanel competent suppliers to provide Car Hire Services to FCDO in India. The contractor to ensure that their Firms should be duly incorporated under the law of India to provide vehicle transportation services. Staff members in British High Commission, British Deputy High Commission, Visiting Officials from the UK and non-Staff will be the potential service recipients of this Corporate Agreement. The contracted company is expected to own their vehicles and not to have them franchised or rented through third parties. The contractor will also be expected to provide to 24x7 support and should have the capacity to meet additional requirements on request as detailed, in the SOSR, throughout the contract performance period. A pre-engagement session shall be conducted on 25th March 2025.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PXRR-8771-PHVX
Name
Foreign, Commonwealth and Development Office

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
London
Postal Code
SW1A 2AH
Country Name
United Kingdom
Street Address
King Charles Street

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PXRR-8771-PHVX
Scheme
GB-PPON

Contact

Name
Sachin Khedekar
Telephone
+917042700834
Organisation 2
Id
GB-PPON-PXLX-8844-ZBCV
Name
AUTORIDERS INTERNATIONAL LIMITED

Roles

supplier

Address

Region
IN
Country
IN
Locality
Mumbai
Postal Code
400054
Country Name
India
Street Address
4A Vikas Center, S.V. Road, Santacruz West, Mumbai, Maharashtra

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PXLX-8844-ZBCV
Scheme
GB-PPON

Contact

Organisation 3
Id
GB-PPON-PZZL-6389-YJBX
Name
FAB CARS PRIVATE LIMITED

Roles

supplier

Address

Region
IN
Country
IN
Locality
Mumbai
Postal Code
400098
Country Name
India
Street Address
305, Akash Darshan CHS, CST Road, Kalina, Santacruz East, Mumbai

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PZZL-6389-YJBX
Scheme
GB-PPON

Contact

Organisation 4
Id
GB-PPON-PWXM-8694-XRDT
Name
AVIS INDIA MOBILITY SOLUTIONS PRIVATE LIMITED

Roles

supplier

Address

Region
IN
Country
IN
Locality
Gurugram
Postal Code
122002
Country Name
India
Street Address
AVIS House, 92, Sector – 44, Gurugram, Haryana 122002

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PWXM-8694-XRDT
Scheme
GB-PPON

Contact

Organisation 5
Id
GB-PPON-PMXM-1368-LQZW
Name
K.T.C. (INDIA) LIMITED

Roles

supplier

Address

Region
IN
Country
IN
Locality
New Delhi
Postal Code
110037
Country Name
India
Street Address
RZ-A/96, Road No. 6, Street No. 9, New Delhi - 110037

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PMXM-1368-LQZW
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
7 Nov 2025, 00:00
Title
Framework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Office in India
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
7 Nov 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
IN
Country
IN
Country Name
India
Entry 2
Region
IN
Country
IN
Country Name
India

Additional Classifications

Entry 1
Id
60170000
Scheme
CPV
Description
Hire of passenger transport vehicles with driver

Value

Amount
350,000
Currency
GBP
Including VAT
350,000

Renewal

Description
The contract will come effective from 01st December 2025 and will be valid for 2 years with a provision of extension for further 2 years, subject to satisfaction performance by the selected suppliers and continued business requirement at the British High Commission in New Delhi and Deputy British High Commission in India.

Documents

Entry 1
Id
072056-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
7 Nov 2025, 13:44

Suppliers

Supplier 1
Id
GB-PPON-PXLX-8844-ZBCV
Name
AUTORIDERS INTERNATIONAL LIMITED
Supplier 2
Id
GB-PPON-PZZL-6389-YJBX
Name
FAB CARS PRIVATE LIMITED
Supplier 3
Id
GB-PPON-PWXM-8694-XRDT
Name
AVIS INDIA MOBILITY SOLUTIONS PRIVATE LIMITED
Supplier 4
Id
GB-PPON-PMXM-1368-LQZW
Name
K.T.C. (INDIA) LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
26 Nov 2025, 23:59

Related lots

1

Contract period

Ends
30 Nov 2027, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
30 Nov 2029, 23:59

Standstill Period

Ends
18 Nov 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Framework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Office in India
Status
active
Award ID
1
Date Signed
28 Nov 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
350,000
Currency
GBP
Including VAT
350,000

Period

Ends
30 Nov 2027, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
30 Nov 2029, 23:59

Renewal

Description
The contract will come effective from 01st December 2025 and will be valid for 2 years with a provision of extension for further 2 years, subject to satisfaction performance by the selected suppliers and continued business requirement at the British High Commission in New Delhi and Deputy British High Commissions in India.

Documents

Entry 1
Id
080075-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
5 Dec 2025, 11:40

Agreed Metrics

Entry 1
Id
1
Title
Compliance
Description
Submission of accurate and detailed quarterly invoices within 10 days of the following month. Compliance to FCDO's Health and Safety policy

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 2
Id
2
Title
Cost
Description
New (unspecified) services is competitively priced and agreed with FCDO

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 3
Id
3
Title
Quality
Description
No instances of failure to Provide vehicles clean and litter-free

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 4
Id
4
Title
Service Response Times
Description
Time taken to complete the particular Request Direct access to service provider senior contact in event of issue escalation; meets on a regular basis (no less than once a quarter) Response to a call out instruction as per below priority (P-1, P-2, P-3 & P-4) of share by FCDO and within SLA specified time period Implementation of any agreed action points arising from discussion to be executed against agreed timelines

Observations

Entry 1
Id
frequency

Period

Duration In Months
1

Recorded locations

  • Buyer location · London · UKI32 · SW1A 2AH · United Kingdom
  • Delivery location · IN · India

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04ea15-2025-12-05T11:40:04ZPreliminary market engagement notice on Find a Tender ·