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PROCUREMENT OPPORTUNITY

WBS-FTS-56859 - Fleet Maintenance & Service for South Wales Vehicles

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 22:19.

Opportunity overview

NWSSP Procurement team on behalf of WBS require a long-term maintenance contract in place for specific vehicles operated from the two South Wales locations, Talbot Green and Llanelli. The main objectives are: • Ensure a long-term maintenance contract/agreement is in place • Compliance with road transport legislation • Maintain vehicle reliability • Appoint reliable contractor with the necessary knowledge, experience and facilities to meet requirements for the duration of any contract term • Obtain best value for money The contract with the successful supplier would cover all vehicle inspections, plating, MOT’s, servicing, ad hoc maintenance requirements and provide breakdown cover/call out arrangements. Any contract would also cover the option of for the successful supplier to provide a collection and delivery service if required for by the WBS transport function.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Commercial Vehicle Repairs

Match pending…
Published award value
£455k
Awarded
1 Oct 2025
Award ID
1
Status
active
Identifier
GB-PPON PGVX-7392-CDTN
Location
Swansea, UKL18, SA1 2JE, United Kingdom

Classification

  • CPV50000000 — Repair and maintenance services
  • CPV50100000 — Repair, maintenance and associated services of vehicles and related equipment

Lots

  • Lot 1£485k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
WBS-FTS-56859
Status
complete
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
1 May 2028, 23:59

Expected award period

Ends
31 Aug 2025, 23:59

Tender Period

Ends
2 Jun 2025, 00:00

Communication

Future Notice Date
31 Mar 2025, 23:59

Enquiry period

Ends
28 May 2025, 00:00

Submission terms

Electronic Submission Policy
allowed

Languages

en
cy

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
485,000
Currency
GBP
Including VAT
582,000

Renewal

Description
Two x Twelve Month optional extension periods

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Commercial
Type
cost
Description
Commercial Envelope

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Technical
Type
quality
Description
Technical Envelope

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
31 Aug 2028, 23:59
Starts
1 Sept 2025, 00:00
Max Extent Date
31 Aug 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL14
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL18
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKL16
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKL15
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKL17
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKL22
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKL21
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKL24
Country
GB
Country Name
United Kingdom
Entry 9
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50100000
Scheme
CPV
Description
Repair, maintenance and associated services of vehicles and related equipment
Entry 2
Id
50000000
Scheme
CPV
Description
Repair and maintenance services

Published documents

Entry 1
Id
L-1
Description
Please see the attached invitation to tender document.
Document Type
biddingDocuments
Entry 2
Id
L-2
Description
The specification can be found on the eTender portal under ITT number itt_117021
Document Type
technicalSpecifications
Entry 3
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 4
Id
017483-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
29 Apr 2025, 09:33

Planning and budget

Documents

Entry 1
Id
007918-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
4 Mar 2025, 16:36

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
18 Mar 2025, 23:59
Description
Welsh Blood Service Market Engagement Notice: The Welsh Blood Service (WBS) is a national organisation dedicated to collecting voluntary, non-remunerated blood donations from the public. These donations are rigorously processed, tested, and distributed to hospitals across Wales to support critical patient care. Operating as a division of Velindre University NHS Trust, the WBS is guided by a Senior Leadership Team under the direction of the Divisional Director. The organisation is fully licensed and regulated by the Medicines and Healthcare products Regulatory Agency (MHRA), which conducts regular audits to ensure compliance with all relevant standards. Fleet Operations and Maintenance Requirement The WBS Transport Department manages an extensive fleet of vehicles integral to the collection, testing and delivery of blood and blood products to hospitals. The majority of these vehicles are based at our Talbot Green site in South Wales, with two additional vehicles stationed at our Llanelli premises. The fleet includes vans, minibuses and 7.5-tonne lorries. To maintain the safety and compliance of our fleet under current road transport legislation, the WBS requires a robust maintenance and servicing contract. We are seeking a qualified supplier to provide comprehensive maintenance services, ensuring all vehicles remain legally compliant and operationally effective. Preliminary Market Engagement and Tender Opportunity This notice serves as a call for market engagement and to announce an upcoming tender opportunity. The preliminary market engagement will run from 4th March 2025 to 18th March 2025, with interested suppliers invited to participate at a later date (to be confirmed) through the eTender portal. www.etenderwales.bravosolution.co.uk The full specification and detailed instructions for the process will be included in the Invitation to Tender (ITT) documentation available on the portal. Following the advertisement of the tender, all supplier submissions received within the timeframe will be thoroughly evaluated by the Trust before awarding the contract. Suppliers are invited at this stage to engage with NWSSP to provide information that may be useful to this tendering process or to ask any questions they may have. Engagement at this stage is voluntary and non-participation will not disadvantage you in any future tender opportunities. It is highly encouraged that suppliers respond if they have any queries as this will help to provide valuable insights at this early stage. We look forward to engaging with potential suppliers and appreciate your interest in supporting the vital work of the Welsh Blood Service.

Buyer, suppliers and contacts

Organisation 1
Id
GB-NHS-RQF
Name
Velindre University NHS Trust

Roles

buyer

Address

Region
UKL15
Country
GB
Locality
Cardiff
Postal Code
CF15 7QZ
Country Name
United Kingdom
Street Address
Unit 2, Charnwood Court

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
RQF
Scheme
GB-NHS

Contact

Name
Alexandra McHugh
Organisation 2
Id
GB-PPON-PXWV-6492-CGMN
Name
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Roles

buyer

Address

Region
UKL22
Country
GB
Locality
Cardiff
Postal Code
CF14 3UZ
Country Name
United Kingdom
Street Address
4-5 Charnwood Court,

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PXWV-6492-CGMN
Scheme
GB-PPON

Contact

Organisation 3
Id
GB-PPON-PGVX-7392-CDTN
Name
Commercial Vehicle Repairs

Roles

supplier

Address

Region
UKL18
Country
GB
Locality
Swansea
Postal Code
SA1 2JE
Country Name
United Kingdom
Street Address
44-46 Station Rd, Plasmarl,

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PGVX-7392-CDTN
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
2 Oct 2025, 00:00
Title
WBS-FTS-56859 - Fleet Maintenance & Service Arrangements South Wales Based Vehicles
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
2 Oct 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL22
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL23
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKL21
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKL24
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKL17
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKL15
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKL16
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKL14
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKL18
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKL17
Country
GB
Country Name
United Kingdom
Entry 11
Region
UKL15
Country
GB
Country Name
United Kingdom
Entry 12
Region
UKL16
Country
GB
Country Name
United Kingdom
Entry 13
Region
UKL14
Country
GB
Country Name
United Kingdom
Entry 14
Region
UKL18
Country
GB
Country Name
United Kingdom
Entry 15
Region
UKL22
Country
GB
Country Name
United Kingdom
Entry 16
Region
UKL21
Country
GB
Country Name
United Kingdom
Entry 17
Region
UKL24
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50100000
Scheme
CPV
Description
Repair, maintenance and associated services of vehicles and related equipment

Value

Amount
455,000
Currency
GBP
Including VAT
546,000

Renewal

Description
Two Optional One Year Extensions

Documents

Entry 1
Id
062620-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
6 Oct 2025, 16:19

Suppliers

Supplier 1
Id
GB-PPON-PGVX-7392-CDTN
Name
Commercial Vehicle Repairs

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
3 Nov 2025, 23:59

Related lots

1

Contract period

Ends
30 Nov 2028, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
30 Nov 2030, 23:59

Standstill Period

Ends
15 Oct 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
WBS-FTS-56859 - Fleet Maintenance & Service for South Wales Vehicles
Status
active
Award ID
1
Date Signed
30 Nov 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
485,000
Currency
GBP
Including VAT
582,000

Period

Ends
30 Nov 2028, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
30 Nov 2030, 23:59

Renewal

Description
Two Optional Twelve Month Extension Periods

Documents

Entry 1
Id
081160-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
9 Dec 2025, 16:04

Recorded locations

  • Buyer location · Cardiff · UKL22 · CF14 3UZ · United Kingdom
  • Delivery location · UKL14 · United Kingdom
  • Delivery location · UKL15 · United Kingdom
  • Delivery location · UKL16 · United Kingdom
  • Delivery location · UKL17 · United Kingdom
  • Delivery location · UKL18 · United Kingdom
  • Delivery location · UKL21 · United Kingdom
  • Delivery location · UKL22 · United Kingdom
  • Delivery location · UKL24 · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04e980-2025-12-09T16:04:12ZPreliminary market engagement notice on Find a Tender ·