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PROCUREMENT OPPORTUNITY

Procuring Room Occupancy & Monitoring System

Sheffield Hallam University · compiled

Tender information last checkedLast checked 29 Sept 2026, 22:19.

Opportunity overview

Sheffield Hallam University wishes to upgrade its existing occupancy analytics and building intelligence solution by adding additional sensor technology to enhance the accuracy and granularity of occupancy data in workplace settings.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

HUBSTAR SYSTEMS LIMITED

Matched by number
Contract value
£212.5k
Awarded
Not supplied
Contract signed
4 Mar 2025
Award ID
007852-2025-2425-17-DTS-CN-1
Status
active
Identifier
GB-COH 08853435
Location
London, UKE32, United Kingdom

Classification

  • CPV72222300 — Information technology services

Lots

  • Sheffield Hallam University wishes to upgrade its existing occupancy analytics and building intelligence solution by adding additional sensor technology to enhance the accuracy and granularity of occupancy data in workplace settings. For that purpose Sheffield Hallam University (SHU) intends to directly award a new contract to Lone Rooftop B.V. (Hubstar) under G-Cloud 14, Lot 2, for the continued provision of occupancy analytics and building intelligence solutions. This ensures regulatory compliance, service continuity, and seamless integration with SHU's existing infrastructure, while supporting cost efficiency, sustainability, and future scalability.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
2425-17-DTS-CN
Status
complete
Procurement Method
limited
Main Procurement Category
services
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
The direct award of this contract to Hubstar Systems Ltd under G-Cloud 14, Lot 2 is lawful under UK public procurement regulations, as it follows the framework agreement established by Crown Commercial Service (CCS). The G-Cloud 14 framework permits direct awards, enabling the University to appoint a supplier without reopening competition, provided the selected services align with its requirements. Hubstar, as an approved supplier under Lot 2, fully meets the University's operational and technical needs. Furthermore, there is no reasonable alternative that provides the same level of integration, continuity, and cost efficiency. Transitioning to a new supplier would result in significant costs, operational disruptions, and system reconfiguration challenges, making a full tender process unnecessary. This direct award ensures compliance with procurement regulations, service continuity, and value for money, while supporting the University's strategic objectives.

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
72222300
Scheme
CPV
Description
Information technology services

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Description
Sheffield Hallam University wishes to upgrade its existing occupancy analytics and building intelligence solution by adding additional sensor technology to enhance the accuracy and granularity of occupancy data in workplace settings. For that purpose Sheffield Hallam University (SHU) intends to directly award a new contract to Lone Rooftop B.V. (Hubstar) under G-Cloud 14, Lot 2, for the continued provision of occupancy analytics and building intelligence solutions. This ensures regulatory compliance, service continuity, and seamless integration with SHU's existing infrastructure, while supporting cost efficiency, sustainability, and future scalability.

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKE32

Buyer, suppliers and contacts

Organisation 1
Id
GB-UKPRN-10005790
Name
Sheffield Hallam University

Roles

buyer

Address

Region
UKE32
Locality
Sheffield
Postal Code
S11WB
Country Name
United Kingdom
Street Address
City Campus

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Id
10005790
Scheme
GB-UKPRN
Legal Name
Sheffield Hallam University

Contact

Name
Chathuri Nirukshika
Organisation 2
Id
GB-COH-08853435
Name
HUBSTAR SYSTEMS LIMITED

Roles

supplier

Address

Region
UKE32
Locality
London
Country Name
United Kingdom

Details

Scale
large

Identifier

Id
08853435
Scheme
GB-COH
Legal Name
HUBSTAR SYSTEMS LIMITED
Organisation 3
Id
GB-FTS-10248
Name
Sheffield Hallam University

Roles

reviewBody

Address

Locality
Sheffield
Country Name
United Kingdom

Identifier

Legal Name
Sheffield Hallam University

Award information

Award 1
Id
007852-2025-2425-17-DTS-CN-1
Title
Room Occupancy & Monitoring System
Status
active

Suppliers

Supplier 1
Id
GB-COH-08853435
Name
HUBSTAR SYSTEMS LIMITED

Related lots

1

Contracts and changes

Entry 1
Id
007852-2025-2425-17-DTS-CN-1
Title
Room Occupancy & Monitoring System
Status
active
Award ID
007852-2025-2425-17-DTS-CN-1
Date Signed
4 Mar 2025, 00:00

Value

Amount
212,505
Currency
GBP

Recorded locations

  • Buyer location · Sheffield · UKE32 · S11WB · United Kingdom
  • Delivery location · UKE32

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04e95d-2025-03-04T13:57:43Zcompiled ·