ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

The Provision of Schools Facilities Lettings

Outwood Grange Academies Trust · Planned procurement notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 22:14.

Opportunity overview

Outwood Grange Trust is seeking detailed Tenders for 'The provision of School Facilities Lettings' including both a booking system and also a full managed lettings provision to support its family of schools.

Classification

  • CPV70220000 — Non-residential property renting or leasing services

Lots

  • Web Hosting Booking System£100k
  • Fully Managed Lettings Provision£300k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ITTPSFL2107
Status
active
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
Tenders must be submitted via In-Tend portal. Registration is available here https://in-tendhost.co.uk/educationportal/aspx/Registration
Procurement Method Details
Open procedure

Amendments

Entry 1
Id
023968-2025
Description
There is currently revised estimated dates for this contract activity

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

Award Criteria Details
Suppliers can choose to bid for one or both lots. Each lot will be evaluated separately, so award onto one lot does not guarantee award on to both.

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
closed
Method
withReopeningCompetition
Is Open Framework Scheme
Yes

Expected award period

Ends
21 Nov 2025, 23:59

Tender Period

Ends
27 Oct 2025, 12:00

Communication

Future Notice Date
19 Sept 2025, 23:59

Enquiry period

Ends
10 Oct 2025, 12:00

Special regime

concession

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Title
Web Hosting Booking System
Status
active
Has Renewal
Yes
Description
The Provider will offer an online web hosted booking system to allow the Trust to manage their lettings booking. This booking system will include online text search, managing online enquiries, bookings, payments, invoicing and reporting.

Value

Amount
100,000
Currency
GBP
Including VAT
120,000

Renewal

Description
The Contract will commence on 18/12/25 and run until the end of 17/12/27. At the Trusts discretion, there is an option for a 24 month extension at the end of the first term. If this extension is used, then the final expiry date will be 17/12/2029.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Cost
Type
quality

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Quality Requirements
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
17 Dec 2027, 23:59
Starts
18 Dec 2025, 00:00
Max Extent Date
17 Dec 2029, 23:59
Entry 2
Id
2
Title
Fully Managed Lettings Provision
Status
active
Has Renewal
Yes
Description
The Provider will offer a fully managed lettings provision to operate and manage external lettings of the Trust's facilities. This framework will ensure the maximisation of utilisation, community engagement and income generation for the Trust, this includes but is not limited to sales and marketing, booking lettings, managing facilities and payments.

Value

Amount
300,000
Currency
GBP
Including VAT
360,000

Renewal

Description
The Contract will commence on 18/12/25 and run until the end of 17/12/27. At the Trusts discretion, there is an option for a 24 month extension at the end of the first term. If this extension is used, then the final expiry date will be 17/12/2029.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Cost
Type
quality

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Quality Requirements
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
17 Dec 2027, 23:59
Starts
18 Dec 2025, 00:00
Max Extent Date
17 Dec 2029, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 11
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 12
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 13
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 14
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 15
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 16
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 17
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 18
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 19
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 20
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 21
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 22
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 23
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 24
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 25
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 26
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 27
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 28
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 29
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 30
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 31
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 32
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 33
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 34
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 35
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 36
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 37
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 38
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 39
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 40
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 41
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 42
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 43
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 44
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 45
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
70220000
Scheme
CPV
Description
Non-residential property renting or leasing services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
70220000
Scheme
CPV
Description
Non-residential property renting or leasing services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
059612-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
25 Sept 2025, 11:50

Planning and budget

Documents

Entry 1
Id
007045-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
24 Feb 2025, 08:40
Entry 2
Id
023968-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
21 May 2025, 14:15
Entry 3
Id
030209-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
5 Jun 2025, 12:42
Entry 4
Id
041480-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
21 Jul 2025, 09:01

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
31 Aug 2025, 23:59
Description
Please contact the Procurement Team at procurement@outwood.com for more information or to arrange a meeting.

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-6995649
Name
Outwood Grange Academies Trust

Roles

buyer

Address

Region
UKE45
Country
GB
Locality
Wakefield
Postal Code
WF1 2PF
Country Name
United Kingdom
Street Address
Potovens Lane

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
6995649
Scheme
GB-COH

Contact

Name
Suzi Richards
Telephone
+447989177767

Additional Identifiers

Entry 1
Id
PMPC-4729-RHHL
Scheme
GB-PPON

Recorded locations

  • Buyer location · Wakefield · UKE45 · WF1 2PF · United Kingdom
  • Delivery location · UKC · United Kingdom
  • Delivery location · UKD · United Kingdom
  • Delivery location · UKE · United Kingdom
  • Delivery location · UKF · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UKH · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04e781-2025-09-25T11:50:46+01:00Planned procurement notice on Find a Tender ·