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PROCUREMENT OPPORTUNITY

Phoenix Microsoft Licenses

CHELMSFORD CITY COUNCIL · compiled

Tender information last checkedLast checked 29 Sept 2026, 22:12.

Opportunity overview

Awarded through Framework - Direct award (Procurement Services) Chelmsford City Council need a supplier to provide all Microsoft licenses for all staff. This includes 365 and other licenses that Microsoft offer.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Phoenix Software Ltd

Matched by number
Contract value
£1.5m
Awarded
Not supplied
Contract signed
19 Dec 2024
Award ID
006997-2025-1
Status
active
Identifier
GB-COH 02548628
Location
York, UKE, United Kingdom

Classification

  • CPV48218000 — License management software package

Lots

  • Chelmsford City Council (CCC) seeks to purchase Microsoft Office licenses, including Dynamics 365, infrastructure licensing and telephony licensing, to enhance productivity, improve collaboration, and streamline business processes. The licenses should comply with CCC's existing IT infrastructure and support hybrid working models. The licenses cover the whole CCC estate to enable them to complete their day-to-day working. Without the licences, the organisation will not have access to any Microsoft software.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04e75a
Status
complete
Procurement Method
limited
Main Procurement Category
goods
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
Direct Award through Procurement Services framework, using framework T's and C's.

Covered By

GPA

Amendments

Entry 1
Id
4

Unstructured Changes

Entry 1

Where

Label
Conclusion of contract
Section
V.2.1

New Value

Date
29 Feb 2028

Old Value

Date
19 Dec 2024
Entry 2
Id
5

Unstructured Changes

Entry 1

Where

Label
Award Criteria
Section
II.2.5

New Value

Text
Price and Quality: The quality criteria had to match the exact specification that was created to ensure all licenses were continued to be provided for services. The Direct award was compliant under the framework T's and C's.

Old Value

Text
Price
Entry 3
Id
6

Unstructured Changes

Entry 1

Where

Label
Total Value of the procurement (excluding vat)
Section
II.1.7

New Value

Text
Value excluding VAT: £1,452,673.44

Old Value

Text
Value excluding VAT: £1,540,666.17

Legal basis

Id
32014L0024
Scheme
CELEX

Techniques

Has Framework Agreement
Yes

Classification

Id
48218000
Scheme
CPV
Description
License management software package

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Description
Chelmsford City Council (CCC) seeks to purchase Microsoft Office licenses, including Dynamics 365, infrastructure licensing and telephony licensing, to enhance productivity, improve collaboration, and streamline business processes. The licenses should comply with CCC's existing IT infrastructure and support hybrid working models. The licenses cover the whole CCC estate to enable them to complete their day-to-day working. Without the licences, the organisation will not have access to any Microsoft software.

Options

Description
2 x 1 year optional extensions

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH3
Entry 2
Region
UKH3
Entry 3
Region
UKH3

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-139121
Name
CHELMSFORD CITY COUNCIL

Roles

buyer

Address

Region
UKH36
Locality
CHELMSFORD
Postal Code
CM27DW
Country Name
United Kingdom

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
CHELMSFORD CITY COUNCIL
No Identifier Rationale
notOnAnyRegister

Contact

Name
Ben Glasson
Telephone
+44 1245606776
Organisation 2
Id
GB-COH-02548628
Name
Phoenix Software Ltd

Roles

supplier

Address

Region
UKE
Locality
York
Country Name
United Kingdom

Details

Scale
large

Identifier

Id
02548628
Scheme
GB-COH
Legal Name
Phoenix Software Ltd
Organisation 3
Id
GB-FTS-139122
Name
High Court of England and Wales

Roles

reviewBody

Address

Locality
London
Postal Code
W2 2LL
Country Name
United Kingdom

Identifier

Legal Name
High Court of England and Wales

Award information

Award 1
Id
006997-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-COH-02548628
Name
Phoenix Software Ltd

Related lots

1

Contracts and changes

Entry 1
Id
006997-2025-1
Status
active
Award ID
006997-2025-1
Date Signed
19 Dec 2024, 00:00

Value

Amount
1,540,666.17
Currency
GBP

Recorded locations

  • Buyer location · CHELMSFORD · UKH36 · CM27DW · United Kingdom
  • Delivery location · UKH3

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04e75a-2025-02-24T13:24:38Zcompiled ·