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PROCUREMENT OPPORTUNITY

Printing and related services

Portsmouth Water Limited · compiled

Tender information last checkedLast checked 29 Sept 2026, 22:12.

Opportunity overview

To provide Portsmouth Water with Print Management, Bill Print and Send, Print on demand, Direct Mail Campaigns, Customer Letters, Incident Communication, Storage/Stock management.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Datagraphic Limited

Matched by exact name
Published award value
Value not stated
Awarded
Not supplied
Contract signed
5 Nov 2025
Award ID
079466-2025-1-1
Status
active
Identifier
02913191
Location
Chesterfield, UKF1, S43 3LS, United Kingdom

Classification

  • CPV22000000 — Printed matter and related products
  • CPV22100000 — Printed books, brochures and leaflets
  • CPV22458000 — Bespoke printed matter
  • CPV22900000 — Miscellaneous printed matter
  • CPV30199700 — Printed stationery except forms
  • CPV30199710 — Printed envelopes
  • CPV79800000 — Printing and related services
  • CPV79810000 — Printing services
  • CPV79811000 — Digital printing services
  • CPV79820000 — Services related to printing
  • CPV79821000 — Print finishing services
  • CPV79824000 — Printing and distribution services

Lots

  • This procurement seeks to procure the services relating to the printing and postage of our customer communications directly sent to named customers. Examples of communications can include: Customer bills; Tailored letters following customer queries; Specified inserts relating to individual bills including Bank giro Credit Vouchers. This will require the supplier to integrate with Portsmouth Water’s Customer Relationship Management System to receive and send print files to provide services. Approximately, 550,000 customer communications will be printed and sent to customers annually using postage as its core provider of delivery. The supplier will be responsible for the end to end management from receipt of data through to delivery by the postal supplier or via door drop delivery.£5.2m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04e741
Status
complete
Has Recurrence
Yes
Review Details
Precise information on deadline(s) for review procedures: Portsmouth Water has incorporated a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. This period allowed unsuccessful tenderers to challenge the decision to award a Contract before a contract is executed/signed (as appropriate). The Utilities Contracts Regulations 2016 (‘Regulations’) provided for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above Regulations. Where a Contract has not been entered into the court may order the setting aside of the award decision or order the contracting entity to amend any document and may award damages. If a Contract has been entered into the court has the options to award damages and/or to shorten or order the Contract ineffective.
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Negotiated procedure with prior call for competition

Covered By

GPA

Legal basis

Id
32014L0025
Scheme
CELEX

Tender Period

Ends
24 Mar 2025

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
79800000
Scheme
CPV
Description
Printing and related services

Submission terms

Deposits Guarantees
A guarantee may be required in accordance with the SQ Pack

Languages

en

Bid Validity Period

Duration In Days
180

Submission Method

electronicSubmission
written

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
This procurement seeks to procure the services relating to the printing and postage of our customer communications directly sent to named customers. Examples of communications can include: Customer bills; Tailored letters following customer queries; Specified inserts relating to individual bills including Bank giro Credit Vouchers. This will require the supplier to integrate with Portsmouth Water’s Customer Relationship Management System to receive and send print files to provide services. Approximately, 550,000 customer communications will be printed and sent to customers annually using postage as its core provider of delivery. The supplier will be responsible for the end to end management from receipt of data through to delivery by the postal supplier or via door drop delivery.

Value

Amount
5,200,000
Currency
GBP

Renewal

Description
5 years contract (60 months), with the option to extend an additional 5 years (60 months)

Second Stage

Maximum Candidates
7
Minimum Candidates
5

Contract period

Duration In Days
3,600

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
SOUTH EAST (ENGLAND)

Delivery locations

Entry 1
Region
UKJ
Entry 2
Region
UKJ
Entry 3
Region
UKJ
Entry 4
Region
UKJ

Additional Classifications

Entry 1
Id
79800000
Scheme
CPV
Description
Printing and related services
Entry 2
Id
79810000
Scheme
CPV
Description
Printing services
Entry 3
Id
79811000
Scheme
CPV
Description
Digital printing services
Entry 4
Id
79820000
Scheme
CPV
Description
Services related to printing
Entry 5
Id
79821000
Scheme
CPV
Description
Print finishing services
Entry 6
Id
79824000
Scheme
CPV
Description
Printing and distribution services
Entry 7
Id
22000000
Scheme
CPV
Description
Printed matter and related products
Entry 8
Id
22100000
Scheme
CPV
Description
Printed books, brochures and leaflets
Entry 9
Id
22458000
Scheme
CPV
Description
Bespoke printed matter
Entry 10
Id
22900000
Scheme
CPV
Description
Miscellaneous printed matter
Entry 11
Id
30199700
Scheme
CPV
Description
Printed stationery except forms
Entry 12
Id
30199710
Scheme
CPV
Description
Printed envelopes

Published documents

Entry 1
Id
economic1
Document Type
economicSelectionCriteria
Entry 2
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-139107
Name
Portsmouth Water Limited, 02536455

Roles

buyer

Address

Region
UKJ
Locality
Hampshire
Postal Code
PO9 1LG
Country Name
United Kingdom
Street Address
PO Box 8, West Street, Havant

Details

Classifications

Entry 1
Id
WATER
Scheme
TED_CE_ACTIVITY
Description
Water

Identifier

Legal Name
Portsmouth Water Limited, 02536455

Contact

Name
Frances Hallworth
Telephone
+44 2392499888
Organisation 2
Id
GB-FTS-139108
Name
High Court

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2L
Country Name
United Kingdom
Street Address
The Strand, Havant

Identifier

Legal Name
High Court

Contact

Telephone
+44 2392499888
Organisation 3
Id
GB-FTS-139109
Name
High Court

Roles

reviewContactPoint

Address

Locality
London,
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
The Strand

Identifier

Legal Name
High Court
Organisation 4
Id
GB-FTS-168287
Name
Portsmouth Water Limited

Roles

buyer

Address

Region
UKJ
Locality
Havant
Postal Code
PO9 1LG
Country Name
United Kingdom
Street Address
Brockhampton Springs, West Street

Details

Classifications

Entry 1
Id
WATER
Scheme
TED_CE_ACTIVITY
Description
Water

Identifier

Id
02536455
Legal Name
Portsmouth Water Limited

Contact

Name
Marina Gilmour
Telephone
+44 2392499888
Organisation 5
Id
GB-FTS-168288
Name
Datagraphic Limited

Roles

supplier

Address

Region
UKF1
Locality
Chesterfield
Postal Code
S43 3LS
Country Name
United Kingdom
Street Address
Ireland Industrial Estate Adelphi Way, Staveley, Derbyshire

Details

Scale
sme

Identifier

Id
02913191
Legal Name
Datagraphic Limited

Contact

Telephone
+44 1246543000
Organisation 6
Id
GB-FTS-932
Name
High Court

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
The Strand

Identifier

Legal Name
High Court

Award information

Award 1
Id
079466-2025-1-1
Title
Agreement for the provision of print and send goods and services
Status
active

Suppliers

Supplier 1
Id
GB-FTS-168288
Name
Datagraphic Limited

Related lots

1

Contracts and changes

Entry 1
Id
079466-2025-1-1
Title
Agreement for the provision of print and send goods and services
Status
active
Award ID
079466-2025-1-1
Date Signed
5 Nov 2025, 00:00

Recorded locations

  • Buyer location · Havant · UKJ · PO9 1LG · United Kingdom
  • Delivery location · UKJ

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04e741-2025-12-03T16:05:26Zcompiled ·