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PROCUREMENT OPPORTUNITY

Contract for the provision of Wales Airshow Food and Drink Concessions

City & County of Swansea · compiled

Tender information last checkedLast checked 29 Sept 2026, 22:15.

Opportunity overview

Swansea Council Events Team require appropriate catering units, bars and ice cream units to service the event audience of Wales Airshow. Due to the large scale of the event, we are looking for contractors to manage the entire concession or each Lot. We are looking for a varied and exciting food and drink offer that will add to the overall experience of those attending the event.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

A J Events Services

Match pending…
Contract value
£28.6k
Awarded
Not supplied
Contract signed
2 Jun 2025
Award ID
036773-2025-1
Status
active
Location
Bargoed, UK, CF819GL, United Kingdom

SUPER WHIPPY ICE CREAM LIMITED

Match pending…
Contract value
£50.4k
Awarded
Not supplied
Contract signed
2 Jun 2025
Award ID
036773-2025-2
Status
active
Location
Bradford, UKE41, BD13RG, United Kingdom

STREAMLINE LEISURE LIMITED

Match pending…
Contract value
£141k
Awarded
Not supplied
Contract signed
29 Jun 2025
Award ID
036773-2025-3
Status
active
Location
Swansea, UKL18, SA79LA, United Kingdom

Classification

  • CPV15555100 — Ice cream
  • CPV55520000 — Catering services

Lots

  • CateringValue not stated
  • Public BarsValue not stated
  • Ice Cream ConcessionValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CCS-24-385
Status
complete
Has Recurrence
Yes
Review Details
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
28 Mar 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Recurrence

Description
2028

Expected award period

Starts
28 Mar 2025, 12:00

Tender Period

Ends
28 Mar 2025, 12:00

Classification

Id
55520000
Scheme
CPV
Description
Catering services

Submission terms

Languages

en
cy

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Title
Catering
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
Estimated 22 catering concessions for Wales Airshow 2025

Renewal

Description
with an option to extend for up to 24 months in 12 month increments aligned with the event dates

Award criteria

Criteria

Criterion 1
Name
Methodology
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Ends
6 Jul 2025, 23:59
Starts
5 Jul 2025, 00:00

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Public Bars
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
Public Bar Concessions for Wales Air Show 2025

Renewal

Description
with an option to extend for up to 24 months in 12 month increments aligned with the event dates

Award criteria

Criteria

Criterion 1
Name
Methodology
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Ends
6 Jul 2025, 23:59
Starts
5 Jul 2025, 00:00

Submission terms

Variant Policy
notAllowed
Entry 3
Id
3
Title
Ice Cream Concession
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
Ice cream concessions at Wales Airshow 2025

Renewal

Description
with an option to extend for up to 24 months in 12 month increments aligned with the event dates

Award criteria

Criteria

Criterion 1
Name
Methodology
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Ends
6 Jul 2025, 23:59
Starts
5 Jul 2025, 00:00

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL18
Entry 2
Region
UKL18

Additional Classifications

Entry 1
Id
55520000
Scheme
CPV
Description
Catering services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKL18
Entry 2
Region
UKL18

Additional Classifications

Entry 1
Id
55520000
Scheme
CPV
Description
Catering services
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKL18
Entry 2
Region
UKL18

Additional Classifications

Entry 1
Id
55520000
Scheme
CPV
Description
Catering services
Entry 2
Id
15555100
Scheme
CPV
Description
Ice cream

Published documents

Entry 1
Id
economic1
Document Type
economicSelectionCriteria
Entry 2
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-211
Name
City & County of Swansea

Roles

buyer

Address

Region
UKL18
Locality
Swansea
Postal Code
SA1 3SN
Country Name
United Kingdom
Street Address
Civic Centre

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
City & County of Swansea

Contact

Name
Procurement
Organisation 2
Id
GB-FTS-111
Name
High Court

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
Royal Courts of Justice, The Strand

Identifier

Legal Name
High Court

Contact

Telephone
+44 2079477501
Organisation 3
Id
GB-FTS-52431
Name
The City & County of Swansea- Legal, Democratic Services & Business Intelligence

Roles

reviewContactPoint

Address

Locality
Swansea
Postal Code
SA1 3SN
Country Name
United Kingdom
Street Address
Civic Centre

Identifier

Legal Name
The City & County of Swansea- Legal, Democratic Services & Business Intelligence
Organisation 4
Id
GB-FTS-153195
Name
A J Events Services

Roles

supplier

Address

Region
UK
Locality
Bargoed
Postal Code
CF819GL
Country Name
United Kingdom
Street Address
37 New Road, Deri

Details

Scale
sme

Identifier

Legal Name
A J Events Services
Organisation 5
Id
GB-FTS-153196
Name
SUPER WHIPPY ICE CREAM LIMITED

Roles

supplier

Address

Region
UKE41
Locality
Bradford
Postal Code
BD13RG
Country Name
United Kingdom
Street Address
46 Houghton Place

Details

Scale
sme

Identifier

Legal Name
SUPER WHIPPY ICE CREAM LIMITED

Contact

Telephone
+44 7873174979
Organisation 6
Id
GB-FTS-153197
Name
STREAMLINE LEISURE LIMITED

Roles

supplier

Address

Region
UKL18
Locality
Swansea
Postal Code
SA79LA
Country Name
United Kingdom
Street Address
C/O Bevan Buckland Llp Ground Floor, Cardigan House, Castle Court, Swansea Enterprise Park

Details

Scale
sme

Identifier

Legal Name
STREAMLINE LEISURE LIMITED

Contact

Telephone
+44 1267232986

Award information

Award 1
Id
036773-2025-1
Title
Public Bars
Status
active

Suppliers

Supplier 1
Id
GB-FTS-153195
Name
A J Events Services

Related lots

2
Award 2
Id
036773-2025-2
Title
Ice Cream Concession
Status
active

Suppliers

Supplier 1
Id
GB-FTS-153196
Name
SUPER WHIPPY ICE CREAM LIMITED

Related lots

3
Award 3
Id
036773-2025-3
Title
Catering
Status
active

Suppliers

Supplier 1
Id
GB-FTS-153197
Name
STREAMLINE LEISURE LIMITED

Related lots

1

Contracts and changes

Entry 1
Id
036773-2025-1
Title
Public Bars
Status
active
Award ID
036773-2025-1
Date Signed
3 Jun 2025, 00:00

Value

Amount
28,620
Currency
GBP
Entry 2
Id
036773-2025-2
Title
Ice Cream Concession
Status
active
Award ID
036773-2025-2
Date Signed
3 Jun 2025, 00:00

Value

Amount
50,400
Currency
GBP
Entry 3
Id
036773-2025-3
Title
Catering
Status
active
Award ID
036773-2025-3
Date Signed
30 Jun 2025, 00:00

Value

Amount
141,000
Currency
GBP

Recorded locations

  • Buyer location · Swansea · UKL18 · SA1 3SN · United Kingdom
  • Delivery location · UKL18

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04e66f-2025-07-02T12:42:50+01:00compiled ·