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PROCUREMENT OPPORTUNITY

Provision of Fire Alarm Maintenance

New College Lanarkshire · compiled

Tender information last checkedLast checked 29 Sept 2026, 22:13.

Opportunity overview

The Authority was seeking a Contractor(s) for Provision of Fire Alarm Maintenance, including Maintenance, Monitoring and Repairs. This exercise will allow us to achieve best value for money in the supply of a fire alarm systems maintenance contract for the College.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Dalkia Scotshield Limited

Matched by exact name
Contract value
£183.8k
Awarded
Not supplied
Contract signed
28 May 2025
Award ID
029021-2025-NCL-25-003-1
Status
active
Location
Glasgow, UKM95, G73 1DF, United Kingdom

Classification

  • CPV31625000 — Burglar and fire alarms
  • CPV71630000 — Technical inspection and testing services
  • CPV79711000 — Alarm-monitoring services

Lots

  • The College is seeking a Contractor(s) for the Provision of Fire Alarm Systems Maintenance. The scope for this contract will cover planned preventative maintenance (PPM) and reactive call outs for all fire detection and alarm systems, as well as emergency voice communication systems. This contract will cover all New College Lanarkshire campuses, including Kirkintilloch, Cumbernauld, Coatbridge and Motherwell.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
NCL-25-003
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
24 Mar 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
April 2027, or April 2028.

Expected award period

Starts
24 Mar 2025, 12:00

Tender Period

Ends
24 Mar 2025, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
79711000
Scheme
CPV
Description
Alarm-monitoring services

Submission terms

Languages

en

Submission Method

electronicSubmission

Other Requirements

Requires Staff Names And Qualifications
Yes

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Question 4A.1 Please complete the questions on relevant professional or trade registers. This information will be used to assess the Tenderer is enrolled in the relevant professional membership or trade register. A fail will result in elimination from the procurement exercise. Tenderers must confirm they are registered with the BAFE Fire Safety Register, or an equivalent body. Contractors under this agreement must also either hold, or willing to obtain (within 3 month of award date) accredited with CHAS to the minimum level of CHAS Standard. More information on this accreditation can be found within Section 2 - Specification of Requirements. Pass = The Tenderer has provided all relevant professional or trade register documentation and has demonstrated required membership or willing to obtain membership, where applicable. Fail = The Tenderer has not provided the required relevant professional or trade register documentation or has provided the information, but this does not correctly demonstrate the sufficient professional membership or trade register, or willingness to obtain membership, as required.

Applies To

supplier
Criterion 2
Type
economic
Minimum
Pass = The Tenderer has provided all financial accounts and supporting information requirements and has demonstrated satisfactory economic and financial standing. Fail = The Tenderer has not provided the required financial accounts and supporting information or has provided the information but has not demonstrated satisfactory economic and financial standing. Pass = The Tenderer has the relevant Insurance in place with evidence of an Insurance Certificate or the Tenderer has committed to obtaining the required insurance with evidence of a brokers letter. Fail = The Tenderer does not have the relevant insurance requirements in place and cannot commit to obtaining the relevant insurance OR the Tenderer has stated they have the relevant insurance in place or can obtain it but is unable to provide evidence to demonstrate this.
Description
Question 4B.6 of the SPD. Please complete the questions on financial accounts and supporting information. Successful Tenderer’s will be required to provide two years of audited accounts or equivalent prior to award to the Agreement. This information will be used to assess the Tenderers economic and financial standing and is deemed a minimum standard and is mandatory. A fail will result in elimination from the procurement exercise. Question 4B.5 of the SPD. It is a requirement that all Tenderers must have or commit to have the required insurance levels at commencement of the Agreement as indicated below. Question 4B.5.1b Employers Liability – 5,000,000 GBP Question 4B.5.2 Other Insurances Product and Public Liability – 5,000,000 GBP A copy of the Insurance Certificate or Brokers Letter must be provided prior to award to demonstrate that the Insurance requirements can be met. All Insurance requirements are minimum standards and are mandatory. A fail will result in elimination of the procurement exercise.

Applies To

supplier
Criterion 3
Type
technical
Minimum
Pass = The Tenderer provided 2 examples of relevant experience in the last three years. Fail = The Tenderer has not provided 2 examples of relevant experience in the last three years or the Tenderer has responded to the request but the examples provided are not relevant. Pass = Tenderer has confirmed that they have access to the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain and will be in a position to provide evidence when requested of a) their standard payment terms and b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year. If unable to confirm, an improvement plan signed by their director which improves payment performance is provided. Fail = Tenderer has been unable to confirm a) above and has not provided b) above, when requested. Pass = The Bidder has provided a completed copy of their Bidder Climate Change Plan (or equivalent), when requested. Fail = The Bidder has not provided a completed copy of their Climate Chain Action Plan (or equivalent), when requested. Pass = Tenderer has confirmed whether it intends to subcontract or not and if so, details of proportion of contract sub-contracted are provided. Fail = Tenderer has failed to answer the question.
Description
Question 4C.1.2 of the SPD. Bidders are required to provide 2 examples in the last 3 years to demonstrate that they have relevant experience to deliver the services as described. Question 4C.4 of the SPD. Please provide a statement of the relevant supply chain management and/or tracking systems use as requested below: Tenderers must confirm prior to award that they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have systems in place to pay contractors through the supply chain promptly and effectively and provide evidence when requested of: a) their standard payment terms b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year. If the tenderer is unable to confirm (b) they must provide an improvement plan signed by their director which improves payment performance. Question 4C.7 of the SPD. Tenderers will be required to confirm that they will employ environmental management measures as follows: Tenderers will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to: - a completed copy of the Tenderer ‘relevant contract’ Climate Change Plan Template, including planned projects and actions to reduce the bidder’s carbon emissions. This does not need to contain calculated carbon emissions. For tenderers information, an example blank ‘relevant contract’ Climate Change Plan Template has been provided. Please confirm on PCS-T that you can meet this requirement and this information shall be provided when requested, prior to award. This question is for information only however it is mandatory that you provide a response. Question 4C.10 of the SPD. Please provide details of the proportion (i.e., percentage) of the contract that you intend to sub-contract. Tenderers are required to confirm whether they intend to sub-contract or not and, if so, for what proportion of the contract. This information must be provided with your tender submission as an attachment.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
The College is seeking a Contractor(s) for the Provision of Fire Alarm Systems Maintenance. The scope for this contract will cover planned preventative maintenance (PPM) and reactive call outs for all fire detection and alarm systems, as well as emergency voice communication systems. This contract will cover all New College Lanarkshire campuses, including Kirkintilloch, Cumbernauld, Coatbridge and Motherwell.

Renewal

Description
The Authority reserves the right to extend the Agreement for a further x24 months subject to satisfactory performance and continued Authority requirements.

Award criteria

Criteria

Criterion 1
Name
Service Delivery - Planned Preventative Maintenance
Type
quality
Description
20
Criterion 2
Name
Service Delivery - Reactive Call Outs
Type
quality
Description
15
Criterion 3
Name
Service Delivery - Implementation and Management Approach
Type
quality
Description
10
Criterion 4
Name
Key Personnel
Type
quality
Description
6
Criterion 5
Name
Responsible Procurement - Health and Safety
Type
quality
Description
5
Criterion 6
Name
Responsible Procurement - Community Benefits
Type
quality
Description
2
Criterion 7
Name
Responsible Procurement - Fair Work Practises
Type
quality
Description
2
Criterion 8
Type
price
Description
40

Contract period

Duration In Days
1,440

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Motherwell, Coatbridge and Cumbernauld

Delivery locations

Entry 1
Region
UKM84
Entry 2
Region
UKM84
Entry 3
Region
UKM84
Entry 4
Region
UKM84

Additional Classifications

Entry 1
Id
71630000
Scheme
CPV
Description
Technical inspection and testing services
Entry 2
Id
31625000
Scheme
CPV
Description
Burglar and fire alarms
Entry 3
Id
79711000
Scheme
CPV
Description
Alarm-monitoring services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-10314
Name
New College Lanarkshire

Roles

buyer

Address

Region
UKM84
Locality
Motherwell
Postal Code
ML1 2TX
Country Name
United Kingdom
Street Address
1 Enterprise Way, Motherwell Campus

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
New College Lanarkshire

Contact

Name
Lauren Millar
Telephone
+44 3005558080
Organisation 2
Id
GB-FTS-4311
Name
Hamilton Sheriff Court

Roles

reviewBody

Address

Locality
Hamilton
Postal Code
ML3 0BT
Country Name
United Kingdom
Street Address
Sheriff Court House, 4 Beckford Street

Identifier

Legal Name
Hamilton Sheriff Court
Organisation 3
Id
GB-FTS-107827
Name
Dalkia Scotshield Limited

Roles

supplier

Address

Region
UKM95
Locality
Glasgow
Postal Code
G73 1DF
Country Name
United Kingdom
Street Address
1 Rutherglen Links, Rutherglen Links Business Park,

Details

Scale
sme

Identifier

Legal Name
Dalkia Scotshield Limited

Award information

Award 1
Id
029021-2025-NCL-25-003-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-107827
Name
Dalkia Scotshield Limited

Related lots

1

Contracts and changes

Entry 1
Id
029021-2025-NCL-25-003-1
Status
active
Award ID
029021-2025-NCL-25-003-1
Date Signed
29 May 2025, 00:00

Value

Amount
183,788
Currency
GBP

Recorded locations

  • Buyer location · Motherwell · UKM84 · ML1 2TX · United Kingdom
  • Delivery location · UKM84

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04e62d-2025-06-02T10:20:17+01:00compiled ·