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PROCUREMENT OPPORTUNITY

Automatic Door Servicing, Maintenance and Reactive Repairs

UNIVERSITY OF YORK · compiled

Tender information last checkedLast checked 29 Sept 2026, 22:13.

Opportunity overview

The University of York is in possession of a wide variety of automatic door systems and wishes to appoint a contract to a single contractor for the provision of annual servicing, maintenance and reactive repairs, to be carried out at the University's Heslington Campus. The successful supplier will work closely with the University in a 'partnership' capacity and will be the preferred service provider and required to maintain all of the University's automatic and roller shutter doors.

Classification

  • CPV44221230 — Sliding doors
  • CPV44221240 — Garage doors
  • CPV44221300 — Gates
  • CPV44221310 — Access gates
  • CPV44221400 — Shutters
  • CPV50700000 — Repair and maintenance services of building installations

Lots

  • The University of York ("the University") is pleased to invite tenders for The Provision of Automatic Door Servicing, Maintenance and Reactive Repair Services in accordance with this Invitation to Tender (ITT) document set. Following the evaluation of submitted tenders a Contract shall be awarded to the successful Tenderer. Currently the University has a total of 400+ automatic doors (see Automatic Door Asset List in Appendix 2) across its three campus sites. The majority of the Doors located at the Campus East are Besam and Dorma Doors and are typically 2 - 12 years old. The Doors located at Campus West and Kings Manor campus sites are mostly Dorma Doors with some Besam and range from 1 to 14 years in age. The University wishes to establish a Contract with a single supplier to deliver a fully comprehensive Automatic Door Servicing, Maintenance and Associated Repair Services it requires. The successful supplier will work closely with the University in a 'partnership' capacity and will be the preferred service provider For full details of the requirements please access the full invitation to tender pack within the In-Tend portal: https://in-tendhost.co.uk/york/aspx/Home£1m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
UY PROC 1075
Status
active
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
28 Mar 2025, 12:01
Description
Tenders shall be managed and opened by University of York procurement office team members.

Address

Street Address
Electronically - In-Tend portal.

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
2 years or 5 years after the date of this notice (5 years if the contract is fully extended beyond the initial 2 years).

Expected award period

Starts
28 Mar 2025, 12:01

Tender Period

Ends
28 Mar 2025, 12:00

Contract terms

Has Electronic Payment
Yes
Electronic Invoicing Policy
allowed

Classification

Id
50700000
Scheme
CPV
Description
Repair and maintenance services of building installations

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
The Open tender pack (Invitation to tender) contains a Selection Questionnaire. Tenderers are required to achieve a pass score for the Selection Questionnaire as a minimum. Tenders which fail to achieve a pass score for their Selection Questionnaire (B1) response shall be set aside and excluded from further evaluation. Please refer to the full tender documents available to download from In-Tend.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
No
Has Renewal
Yes
Description
The University of York ("the University") is pleased to invite tenders for The Provision of Automatic Door Servicing, Maintenance and Reactive Repair Services in accordance with this Invitation to Tender (ITT) document set. Following the evaluation of submitted tenders a Contract shall be awarded to the successful Tenderer. Currently the University has a total of 400+ automatic doors (see Automatic Door Asset List in Appendix 2) across its three campus sites. The majority of the Doors located at the Campus East are Besam and Dorma Doors and are typically 2 - 12 years old. The Doors located at Campus West and Kings Manor campus sites are mostly Dorma Doors with some Besam and range from 1 to 14 years in age. The University wishes to establish a Contract with a single supplier to deliver a fully comprehensive Automatic Door Servicing, Maintenance and Associated Repair Services it requires. The successful supplier will work closely with the University in a 'partnership' capacity and will be the preferred service provider For full details of the requirements please access the full invitation to tender pack within the In-Tend portal: https://in-tendhost.co.uk/york/aspx/Home

Value

Amount
1,000,000
Currency
GBP

Renewal

Description
The contract shall be awarded for a period of 24 months commencing on the 1st August 2025. There will then be an extension period of up to 36 months available, taking the total available contract term to 60 months.

Contract period

Duration In Days
720

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
York - University of York Heslington and Kings Manor Campus Sites.

Delivery locations

Entry 1
Region
UKE21

Additional Classifications

Entry 1
Id
44221230
Scheme
CPV
Description
Sliding doors
Entry 2
Id
44221240
Scheme
CPV
Description
Garage doors
Entry 3
Id
44221300
Scheme
CPV
Description
Gates
Entry 4
Id
44221310
Scheme
CPV
Description
Access gates
Entry 5
Id
44221400
Scheme
CPV
Description
Shutters
Entry 6
Id
50700000
Scheme
CPV
Description
Repair and maintenance services of building installations

Published documents

Entry 1
Id
economic2
Document Type
economicSelectionCriteria
Entry 2
Id
technical2
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-UKPRN-10007167
Name
UNIVERSITY OF YORK

Roles

buyer

Address

Region
UKE21
Locality
YORK
Postal Code
YO105DD
Country Name
United Kingdom
Street Address
Heslington

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Id
10007167
Scheme
GB-UKPRN
Legal Name
UNIVERSITY OF YORK

Contact

Name
Rob Allan
Telephone
+44 1904328214
Organisation 2
Id
GB-FTS-6575
Name
Royal Courts of Justice

Roles

reviewBody
reviewContactPoint

Address

Locality
London
Postal Code
WC2A2LL
Country Name
United Kingdom
Street Address
Strand

Identifier

Legal Name
Royal Courts of Justice

Contact

Telephone
+44 2079476000
Organisation 3
Id
GB-FTS-138929
Name
University of York

Roles

mediationBody

Address

Locality
York
Postal Code
YO105DD
Country Name
United Kingdom
Street Address
Heslington

Details

Identifier

Legal Name
University of York

Contact

Telephone
+44 1904320000

Recorded locations

  • Buyer location · YORK · UKE21 · YO105DD · United Kingdom
  • Delivery location · UKE21

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04e625-2025-02-21T11:37:13Zcompiled ·