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PROCUREMENT OPPORTUNITY

Defra Group Personal Protective Equipment (PPE)

DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS (Defra Network eTendering Portal) · compiled

Tender information last checkedLast checked 29 Sept 2026, 22:11.

Opportunity overview

The requirement is for general Personal Protective Equipment (PPE) and Corporate Workwear for Defra and it’s 33 agencies/Non-Departmental Public Bodies (NDPB’s). Many of Defra’s and it’s Arm’s Length Bodies (ALB’s) staff work in the field and there are a wide variety of different terrains which need to be catered for.<br/><br/>This contract is to provide the means to order from an approved list of clothing and PPE. This will include basics such as branded polo tops and fleeces as well as more complex gear such as breathing apparatus and chainsaw trousers. The suppliers need to be able to cope in emergency situations e.g. disease outbreaks or floods to deliver large quantities quickly. <br/><br/>There is also an element of equipment and single use PPE such as mops, brushes and disposable gloves and masks.<br/>We are keen to promote high sustainability standards in the market and have divided the requirement into Lots to encourage Small and Medium Enterprises (SME’s) to apply.

Classification

  • CPV18830000 — Protective footwear
  • CPV35113000 — Safety equipment
  • CPV35113400 — Protective and safety clothing

Lots

  • Lot 1 - General Clothing£8m
  • Lot 2 - Personal Protective Equipment (PPE)£3.2m
  • Lot 3 - Footwear£2.9m
  • Lot 4 - Equipment£3.4m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C28117
Status
active
Has Recurrence
Yes
Procurement Method
selective
Main Procurement Category
goods
Procurement Method Details
Restricted procedure

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Second Stage

Invitation Date
12 May 2025, 00:00

Tender Period

Ends
25 Mar 2025, 12:00

Communication

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
35113400
Scheme
CPV
Description
Protective and safety clothing

Submission terms

Languages

en

Bid Validity Period

Ends
31 Dec 2025, 23:59

Submission Method

electronicSubmission
written

Lots and requirements

Entry 1
Id
Lot 1
Title
Lot 1 - General Clothing
Status
active
Has Options
No
Has Renewal
Yes
Description
Due to seasonal work, summer clothing options should be lightweight, water resistant, with sweat wicking options, and have an ultraviolet protection factor (UPF). Cotton options for those with allergies to polyester should also be available. Winter options need to be able to withstand all weather conditions, be waterproof and be compatible with other items for layering as staff are exposed to all weather conditions for long periods of the day.<br/>This Lot also includes corporate workwear which may be branded with our corporate logos.<br/><br/>Defra organisations have a high percentage of female employees. It is essential that all PPE and clothing is provided for women at the same level as men. Women need to feel secure, protected and at ease whilst performing their duties, but also visible to those operating around them. In addition to suitable fitting PPE and clothing comfort is a key aspect. Special bespoke order alternatives may be required from time to time on religious or ethnic grounds, pregnancy, allergy sufferers and for those who do not meet the normal sizing ranges.

Value

Amount
7,979,000
Currency
GBP

Renewal

Description
3 + 2 years. Option to extend for additional 2 years after the initial 3 to 31/3/31.

Contract period

Ends
31 Mar 2031, 23:59
Starts
1 Apr 2026, 00:00

Submission terms

Variant Policy
notAllowed
Entry 2
Id
Lot 2
Title
Lot 2 - Personal Protective Equipment (PPE)
Status
active
Has Options
No
Has Renewal
Yes
Description
Range of equipment including face masks and respirators. APHA use Sundstrom RPE. Wide range of gloves, e.g. nitrile disposable, vinyl, chemical protection, thermal, touch screen, cut protection, needle protection, work gloves and virus-resistant gloves. Helmets & hats, safety glasses, face shields and ear defenders

Value

Amount
3,175,000
Currency
GBP

Renewal

Description
3+2 years. Option to renew for additional 2 years after the initial 3.

Contract period

Ends
31 Mar 2031, 23:59
Starts
1 Apr 2026, 00:00

Submission terms

Variant Policy
notAllowed
Entry 3
Id
Lot 3
Title
Lot 3 - Footwear
Status
active
Has Options
No
Has Renewal
Yes
Description
Various types of footwear including safety shoes, shoes able to withstand disinfection, insulated shoes to withstand sever cold, safety waders, walking boots and walking wellingtons.

Value

Amount
2,920,000
Currency
GBP

Renewal

Description
3+2 years. Option to renew for a further 2 years after the initial 3 years.

Contract period

Ends
31 Mar 2031, 23:59
Starts
1 Apr 2026, 00:00

Submission terms

Variant Policy
notAllowed
Entry 4
Id
Lot 4
Title
Lot 4 - Equipment
Status
active
Has Options
No
Has Renewal
Yes
Description
Various pieces of PPE equipment including gas monitors, dry suits, first aid equipment, spill kits and biosecurity kits.

Value

Amount
3,435,000
Currency
GBP

Renewal

Description
3+2 years. Options to renew additional 2 years after the initial 3 years.

Contract period

Ends
31 Mar 2031, 23:59
Starts
1 Apr 2026, 00:00

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
Lot 1
Related Lot
Lot 1

Delivery locations

Entry 1
Region
UK

Additional Classifications

Entry 1
Id
35113400
Scheme
CPV
Description
Protective and safety clothing
Item 2
Id
Lot 2
Related Lot
Lot 2

Delivery locations

Entry 1
Region
UK

Additional Classifications

Entry 1
Id
35113400
Scheme
CPV
Description
Protective and safety clothing
Item 3
Id
Lot 3
Related Lot
Lot 3

Delivery locations

Entry 1
Region
UK

Additional Classifications

Entry 1
Id
18830000
Scheme
CPV
Description
Protective footwear
Item 4
Id
Lot 4
Related Lot
Lot 4

Delivery Location

Description
UK

Delivery locations

Entry 1
Region
UK

Additional Classifications

Entry 1
Id
35113000
Scheme
CPV
Description
Safety equipment

Published documents

Entry 1
Id
economic2
Document Type
economicSelectionCriteria
Entry 2
Id
technical2
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-118855
Name
DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS (Defra Network eTendering Portal)

Roles

buyer
centralPurchasingBody

Address

Region
UK
Locality
London
Postal Code
SW1P 4DF
Country Name
United Kingdom
Street Address
Seacole Building, 2 Marsham Street

Details

Classifications

Entry 1
Id
MINISTRY
Scheme
TED_CA_TYPE
Description
Ministry or any other national or federal authority, including their regional or local subdivisions
Entry 2
Id
05
Scheme
COFOG
Description
Environmental protection

Identifier

Legal Name
DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS (Defra Network eTendering Portal)

Contact

Name
Robin Woodhouse
Telephone
+44 2080263976
Organisation 2
Id
GB-FTS-69584
Name
Public Procurement Review Body

Roles

reviewBody
mediationBody
reviewContactPoint

Address

Locality
N/A
Postal Code
N/A
Country Name
United Kingdom
Street Address
N/A

Details

Identifier

Legal Name
Public Procurement Review Body

Contact

Recorded locations

  • Buyer location · London · UK · SW1P 4DF · United Kingdom
  • Delivery location · UK

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04e604-2025-02-21T10:44:47Zcompiled ·