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PROCUREMENT OPPORTUNITY

Contract for the Provision of Specialist Vehicle Cleaning and Decontamination

Police & Crime Commissioner for South Wales · compiled

Tender information last checkedLast checked 29 Sept 2026, 22:10.

Opportunity overview

The Commissioner is seeking a Contractor to provide reactive specialised Cleaning, Disinfection and Sterilisation services of operational police vehicles. These Services will cover the Force geographical area. The requirement will include out of hours delivery to provide a 24/7 coverage.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Contract value
£1.2m
Awarded
Not supplied
Contract signed
14 Aug 2025
Award ID
054377-2025-1
Status
active
Location
Pencoed, UK, CF355LJ, United Kingdom

Classification

  • CPV90910000 — Cleaning services

Lots

  • The Commissioner requires clean, disinfected and sterilised vehicles as set out in part 4 of this Specification to ensure operational vehicles are available as and when required. 3.2 The Commissioner operates a fleet of 980 vehicles including saloon and estate cars, large vans and detainee transport vehicles. Vehicles may from time to time become contaminated by matters such as bodily fluids, lice, fleas and unwanted odours. Approximately one third of this fleet are operational vehicles and fall within the scope of this Contract; the volume of vehicles in the scope of the Contract is likely to change in certain circumstances such as a pandemic. 3.3 The Service(s) for the removal of any such contaminant in compliance with all relevant statutory regulations and will include but not limited to the following: - All body fluids, including blood, vomit, urine. - Faeces. - Infestations caused by fleas, lice, scabies - Food - Graffiti - Hazardous waste, such as incapacitant spray etc. The Contractor acknowledges the provision of this Service includes the associated risks such as, but not limited to HIV, Hepatitis A, B, C, influenza, and Covid 19.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
JCPS0289
Status
complete
Has Recurrence
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
26 Mar 2025, 14:00

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
26 Mar 2025, 14:00

Tender Period

Ends
26 Mar 2025, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
90910000
Scheme
CPV
Description
Cleaning services

Submission terms

Languages

en

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
The Commissioner requires clean, disinfected and sterilised vehicles as set out in part 4 of this Specification to ensure operational vehicles are available as and when required. 3.2 The Commissioner operates a fleet of 980 vehicles including saloon and estate cars, large vans and detainee transport vehicles. Vehicles may from time to time become contaminated by matters such as bodily fluids, lice, fleas and unwanted odours. Approximately one third of this fleet are operational vehicles and fall within the scope of this Contract; the volume of vehicles in the scope of the Contract is likely to change in certain circumstances such as a pandemic. 3.3 The Service(s) for the removal of any such contaminant in compliance with all relevant statutory regulations and will include but not limited to the following: - All body fluids, including blood, vomit, urine. - Faeces. - Infestations caused by fleas, lice, scabies - Food - Graffiti - Hazardous waste, such as incapacitant spray etc. The Contractor acknowledges the provision of this Service includes the associated risks such as, but not limited to HIV, Hepatitis A, B, C, influenza, and Covid 19.

Renewal

Description
With the option to extend annually until 31st May 2030

Award criteria

Criteria

Criterion 1
Name
Price
Type
quality
Description
20
Criterion 2
Type
price
Description
20

Contract period

Ends
31 May 2028, 23:59
Starts
1 Jun 2025, 00:00

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL17
Entry 2
Region
UKL14
Entry 3
Region
UKL18
Entry 4
Region
UKL
Entry 5
Region
UKL17
Entry 6
Region
UKL14
Entry 7
Region
UKL18
Entry 8
Region
UKL
Entry 9
Region
UKL17
Entry 10
Region
UKL14
Entry 11
Region
UKL18
Entry 12
Region
UKL

Published documents

Entry 1
Id
economic1
Document Type
economicSelectionCriteria
Entry 2
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-5743
Name
Police & Crime Commissioner for South Wales

Roles

buyer
centralPurchasingBody

Address

Region
UKL17
Locality
Bridgend
Postal Code
CF31 3SU
Country Name
United Kingdom
Street Address
Police Headquarters, Cowbridge Road

Details

Classifications

Entry 1
Id
MINISTRY
Scheme
TED_CA_TYPE
Description
Ministry or any other national or federal authority, including their regional or local subdivisions
Entry 2
Id
03
Scheme
COFOG
Description
Public order and safety

Identifier

Legal Name
Police & Crime Commissioner for South Wales

Contact

Name
Matthew Green
Telephone
+44 1656655555
Organisation 2
Id
GB-FTS-111
Name
High Court

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
Royal Courts of Justice, The Strand

Identifier

Legal Name
High Court

Contact

Telephone
+44 2079477501
Organisation 3
Id
GB-FTS-160024
Name
MATRIX BIOHAZARD SERVICES LIMITED

Roles

supplier

Address

Region
UK
Locality
Pencoed
Postal Code
CF355LJ
Country Name
United Kingdom
Street Address
Unit 9 Old Field Road, Bocam Park

Details

Scale
sme

Identifier

Legal Name
MATRIX BIOHAZARD SERVICES LIMITED

Contact

Telephone
+44 1656720171

Award information

Award 1
Id
054377-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-160024
Name
MATRIX BIOHAZARD SERVICES LIMITED

Related lots

1

Contracts and changes

Entry 1
Id
054377-2025-1
Status
active
Award ID
054377-2025-1
Date Signed
15 Aug 2025, 00:00

Value

Amount
1,239,212.5
Currency
GBP

Recorded locations

  • Buyer location · Bridgend · UKL17 · CF31 3SU · United Kingdom
  • Delivery location · UKL
  • Delivery location · UKL14
  • Delivery location · UKL17
  • Delivery location · UKL18

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04e5dd-2025-09-05T15:32:18+01:00compiled ·