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PROCUREMENT OPPORTUNITY

Welsh Government Business Travel and Accommodation Contract

Llywodraeth Cymru / Welsh Government · compiled

Tender information last checkedLast checked 29 Sept 2026, 22:24.

Opportunity overview

The Client wishes to establish a contract for the supply of Business Travel & Accommodation solutions. The contract term will be for 2 years, plus a two year and an additional one year optional extension periods available to the Client.

Classification

  • CPV63510000 — Travel agency and similar services
  • CPV79997000 — Business travel services

Lots

  • The successful Bidder will provide offline and online booking solutions for the Clients Business Travel and Accommodation requirements. This includes for hotels, train, air and Eurotunnel requirements. The successful Bidder will provide all the services described in the specification, including complimentary user training, online user guides/ guidance and management information as described in this specification. The contract term will be for 2 years, plus a two year and an additional one year optional extension periods available to the Client. Additional information: The contract term will be for 2 years, plus a two year and an additional one year optional extension periods available to the Client. The spend figure in section II.2.6 is the maximum spend over the contract term including the extension options should they be utilised. Bidders should note the 2024 spend was approx. GBP 1,000,000 and there is no guaranteed contract spend.£8m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C054/2024/2025
Status
unsuccessful
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
2 Apr 2025, 14:00

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
5 years

Expected award period

Starts
2 Apr 2025, 14:00

Tender Period

Ends
2 Apr 2025, 14:00

Communication

Contract terms

Performance Terms
As stated in the tender documents.

Classification

Id
79997000
Scheme
CPV
Description
Business travel services

Submission terms

Languages

en
cy

Bid Validity Period

Duration In Days
180

Submission Method

electronicSubmission

Other Requirements

Requires Staff Names And Qualifications
Yes

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
As stated in the tender documents.

Applies To

supplier
Criterion 2
Type
technical
Description
As stated in the tender documents.

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
The successful Bidder will provide offline and online booking solutions for the Clients Business Travel and Accommodation requirements. This includes for hotels, train, air and Eurotunnel requirements. The successful Bidder will provide all the services described in the specification, including complimentary user training, online user guides/ guidance and management information as described in this specification. The contract term will be for 2 years, plus a two year and an additional one year optional extension periods available to the Client. Additional information: The contract term will be for 2 years, plus a two year and an additional one year optional extension periods available to the Client. The spend figure in section II.2.6 is the maximum spend over the contract term including the extension options should they be utilised. Bidders should note the 2024 spend was approx. GBP 1,000,000 and there is no guaranteed contract spend.

Value

Amount
8,000,000
Currency
GBP

Renewal

Description
24 months, plus an optional 24 + 12 months extension options

Award criteria

Criteria

Criterion 1
Type
price

Contract period

Duration In Days
1,800

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL
Entry 2
Region
UKL
Entry 3
Region
UKL
Entry 4
Region
UKL

Additional Classifications

Entry 1
Id
63510000
Scheme
CPV
Description
Travel agency and similar services
Entry 2
Id
79997000
Scheme
CPV
Description
Business travel services

Published documents

Entry 1
Id
economic1
Document Type
economicSelectionCriteria
Entry 2
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-64011
Name
Llywodraeth Cymru / Welsh Government

Roles

buyer
centralPurchasingBody

Address

Region
UKL
Locality
Caerdydd / Cardiff
Postal Code
CF10 3NQ
Country Name
United Kingdom
Street Address
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park

Details

Classifications

Entry 1
Id
MINISTRY
Scheme
TED_CA_TYPE
Description
Ministry or any other national or federal authority, including their regional or local subdivisions
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Llywodraeth Cymru / Welsh Government

Contact

Name
Corporate Procurement Services
Telephone
+44 3000257095
Organisation 2
Id
GB-FTS-111
Name
High Court

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
Royal Courts of Justice, The Strand

Identifier

Legal Name
High Court

Contact

Telephone
+44 2079477501

Award information

Award 1
Id
056498-2025-C054/2024/2025-1
Status
unsuccessful
Status Details
unsuccessful

Related lots

1

Recorded locations

  • Buyer location · Caerdydd / Cardiff · UKL · CF10 3NQ · United Kingdom
  • Delivery location · UKL

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04e594-2025-09-15T11:37:24+01:00compiled ·